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hide quoted sections

[UNCLASSIFIED]

 

Kia ora Katie,

 

Thank you for your request under the Official Information Act 1982 which
was received on 19 January 2021, copied below. A response will be provided
in accordance with the Act. Please see the Office of the Ombudsman Website
for more details -  [1]http://www.ombudsman.parliament.nz/.

 

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This publication process does not apply to extension letters or transfers.

 

 

Ngā mihi

 

Matthew

 

 

Ministerial Services
Senior Ministerial Advisor
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
 
[2]cid:image002.png@01D43609.296F69C0
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

 

 

-----Original Message-----

From: Katie <[3][FOI #14490 email]>

Sent: Tuesday, 19 January 2021 9:54 pm

To: Information [DPMC] <[4][DPMC request email]>

Subject: Official Information request - Staff resourcing for OIAs,
ministerials & PQs

 

Kia ora

 

I would like to request the following information under the Official
Information Act 1982 (OIA), in relation to staff resourcing dedicated to
the response of OIA requests, ministerials, and Parliamentary Questions
(PQs).

 

OIAs

 

1.            What is the total number of full-time equivalent (FTE) staff
in your agency tasked with responding to OIA requests?

To clarify, I mean the figure relating to staff where one of their core
responsibilities is to respond to, coordinate, administrate, review,
assess, advise upon, manage and/or in any way handle OIA requests. This
figure should include team leaders or managers. I do not mean every
subject matter expert in an agency who may provide the substantive
information used in an OIA response.

2.            Could you please break down the figure requested in Question
1 according to role title and number of FTE staff under each role title?

 

Suggested template:

               Number of Staff Dedicated to OIA Responses

               ROLE A  ROLE B  ROLE C  ROLE ETC

FTE Staff                                                              

 

3.            If not already outlined in your answer to Question 2, could
you please confirm whether your agency has a staff member devoted to
administering OIA requests (separate from responding/collating/reviewing
information)?

4.            Could you please confirm the name of the
information/workflow management system in place to help coordinate and
allocate OIA requests to staff for response, if one is used?

 

Ministerials

 

5.            What is the total number of FTE staff in your agency tasked
with responding to ministerials?

To clarify, I mean the figure relating to staff where one of their core
responsibilities is to respond to, coordinate, administrate, review,
assess, advise upon, manage and/or in any way handle ministerials. This
should include team leaders or managers. I do not mean every subject
matter expert in an agency who may provide the substantive information
used in a ministerial response.

6.            Could you please break down the figure requested in Question
5 according to role title and number of FTE staff under each role title?

 

Suggested template:

               Number of Staff Dedicated to Ministerials

               ROLE A  ROLE B  ROLE C  ROLE ETC

FTE Staff                                                              

 

7.            If not already outlined in your answer to Question 6, could
you please confirm whether your agency has a staff member devoted to
administering ministerials (separate from responding/collating/reviewing
information)?

8.            Could you please confirm the name of the
information/workflow management system in place to help coordinate and
allocate ministerial cases to staff for response, if one is used?

 

PQs

 

9.            The total number of FTE staff in your agency tasked with
responding to PQs?

To clarify, I mean the figure relating to staff where one of their core
responsibilities is to respond to, coordinate, administrate, review,
assess, advise upon, manage and/or in any way handle PQs. This should
include team leaders or managers. I do not mean every subject matter
expert in an agency who may provide the substantive information used in a
PQ response.

10.          Could you please break down the figure requested in Question
9 according to role title and number of FTE staff under each role title?

 

Suggested template:

               Number of Staff Dedicated to PQs

               ROLE A  ROLE B  ROLE C  ROLE ETC

FTE Staff                                                              

 

11.          If not already outlined in your answer to Question 10, could
you please confirm whether your agency has a staff member devoted to
administering PQs (separate from responding/collating/reviewing
information)?

12.          Could you please confirm the name of the information/workflow
management system in place to help coordinate and allocate PQs to staff
for response, if one is used?

 

By ‘administering’ in Questions 3, 7 and 11, this could include logging,
recording, saving, assigning cases, etc.

 

Please note, I understand that there will likely be some overlap in the
figures for each of the three data points sought (OIAs vs ministerials vs
PQs). Any contextual comments are therefore welcome.

 

Thank you

 

Katie

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[5][FOI #14490 email]

 

Is [6][DPMC request email] the wrong address for Official Information
requests to Department of the Prime Minister and Cabinet? If so, please
contact us using this form:

[7]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[8]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

 

References

Visible links
1. http://www.ombudsman.parliament.nz/
3. mailto:[FOI #14490 email]
4. mailto:[DPMC request email]
5. mailto:[FOI #14490 email]
6. mailto:[DPMC request email]
7. https://fyi.org.nz/change_request/new?bo...
8. https://fyi.org.nz/help/officers

hide quoted sections

[UNCLASSIFIED]

 

Kia ora koe,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator
Ministerial and Business Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [1][DPMC request email]
 
[2]cid:image002.png@01D43609.296F69C0
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

 

 

References

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