Dear Finn,

 

My apologies for the delayed response.

 

I can confirm we have received your request and are currently compiling
the information.

 

The May 13 date is correct.

 

Kind regards,

 

 

Sean Rainey
Manager Official Information and Privacy Officer
Official Information Team

 

 
   

 

 

 

 

From: Finn Jackson <[FOI #15179 email]>
Sent: Thursday, 29 April 2021 11:47 AM
To: Official Information <[email address]>
Subject: Re: Official Information request - Total number of minuted
briefings

 

Dear Christchurch City Council,

This is a follow-up message in case my request made on April 14 2021
"Total number of minuted briefings" has fallen through the cracks - I'm
just sending this as I haven't had an acknowledgement of the request being
received as seems to be the practice. Can you please confirm that it has
been received?

I look forward to receiving the information requested by the statutory
deadline - May 13th.

Thanks very much!

Finn Jackson

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Dear Finn,

 

I refer to your request from 14 April.

 

The Council has responded to these below:

 

In the Ombudsman's 2019 report on LGOIMA compliance and practice at the
Christchurch City Council a recommendation was made to record the minutes
of council workshops and briefings. The Council adopted an action point of
taking minutes where considered appropriate. I would like to know:

1. How many workshops or briefings have been minuted under this action
point? See the most recent number of briefings released (including
attendance) up to 11 March. This will be updated on a quarterly basis -
[1]https://ccc.govt.nz/assets/Documents/The...

 

2. What were the topics discussed in these workshops or briefings? We are
currently compiling this information and will publish it on the Council
website by the end of May. We will then update this on a quarterly basis
along with attendance.

3. What is the procedure or process for determining whether it is
necessary or appropriate to take minutes of these workshops or briefings?

 

Briefings are non-decision making meetings and therefore formal minutes
are not taken. Staff may capture actions or matters that need following up
as required. This does not often capture discussion or feedback.
Attendance is recorded and published on a quarterly basis.

4. Why were the workshops or briefings where the 2021 representation
review was addressed not minuted?

 

As above - these sessions were discussions and minutes were not taken.

 

Kind regards,

 

 

Sean Rainey
Manager Official Information and Privacy Officer
Official Information Team

 

 
   

 

 

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The views expressed in this message are those of the individual sender
and may not necessarily reflect the views of the Christchurch City
Council.
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sender and delete.
Christchurch City Council
http://www.ccc.govt.nz
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