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Matamata Piako District Council Customer Services
Email: [Matamata-Piako District Council request email]
Phone: 0800 RINGMPDC (0800 746 467)
Website: [1]http://www.mpdc.govt.nz

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Dear Tim
 
We have received your enquiry requesting the total value of monies
received per annum from all council owned land within the Matamata ward
that is leased out for the 2019-2020, and 2020-2021 years. (To clarify we
will be able to provide 2020-21 until 05 May 2021).
You also requested;

* A breakdown of commercial leases compared to community group leases.
* Detail for commercial lease agreements showing that the leases are at
a market rate (e.g market rent assessments or valuations).
* Declare which leases also involve council staff interaction in a day
to day basis, that is, council staff interact with customers in the
business of that holds the lease, that is, which leases also result in
the general public having an interaction with council paid staff, as a
result of leasing out the space to a private business. 

 
Your request will be processed in accordance with the provisions of the
Local Government Official Information and Meetings Act 1987 ("Act"). As
required under section 13(1) of the Act we will respond to your request as
soon as reasonably practicable and no later than 20 working days. The
Ombudsmans website calculates this date to be 2 June 2021.
 
If you have any questions relating to your request or wish to clarify any
matters contained in your request please do not hesitate to contact me.
 
 
Kind Regards
Ellie
 
Ellie Mackintosh | Legal Advisor
Matamata-Piako District Council 35 Kenrick Street, PO Box 266, Te Aroha
3342
p 07 884 0060 | w [1]www.mpdc.govt.nz

For up to date Ministry of Health guidelines around COVID-19, please visit
their website [2]www.covid19.govt.nz
Please consider the environment before printing this email
 
 
-----Original Message-----
From: Tim <[FOI #15361 email]>
Sent: Wednesday, 05 May 2021 5:10
To: Records <[email address]>
Subject: Official Information request - Total of council land leased in
the Matamata Ward
 
Dear Matamata-Piako District Council,
 
I would like to know the total value of monies received per annum from all
council owned land within the Matamata ward that is leased out for the
2019-2020, and 2020-2021 years.
 
If possible, please provide a breakdown of commercial leases compared to
community group leases.
 
If possible, please provide detail for commercial lease agreements showing
that the leases are at a market rate (e.g market rent assessments or
valuations).
 
If possible, please declare which leases also involve council staff
interaction in a day to day basis, that is, council staff interact with
customers in the business of that holds the lease, that is, which leases
also result in the general public having an interaction with council paid
staff, as a result of leasing out the space to a private business.  As an
example, do any leases result in council staff having to provide health
and safety direction or advice to the public visiting the private
businesses premise, and are these costs controlled or tracked within
council?
 
Yours faithfully,
 
Tim
 
-------------------------------------------------------------------
 
This is an Official Information request made via the FYI website.
 
Please use this email address for all replies to this request:
[3][FOI #15361 email]
 
Is [4][Matamata-Piako District Council request email] the wrong address for Official Information
requests to Matamata-Piako District Council? If so, please contact us
using this form:
[5]https://fyi.org.nz/change_request/new?bo...
 
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[6]https://fyi.org.nz/help/officers
 
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
 
 
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References

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1. file:///tmp/www.mpdc.govt.nz
2. file:///tmp/www.covid19.govt.nz
3. mailto:[FOI #15361 email]
4. mailto:[Matamata-Piako District Council request email]
5. https://fyi.org.nz/change_request/new?bo...
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hide quoted sections

Dear Tim
 
The total value of monies received per annum from all council owned land
within the Matamata ward that is leased out is $71,889 for 2019-2020 and
$64,274 for 2020-2021 (up to 06 May 2021).
 
I have attached a spreadsheet that outlines all the community vs.
commercial leases that Council holds.
 
We are unable to release the specifics of the commercial leases under
section 7(2)(h) of LGOIMA to enable any local authority holding the
information to carry out, without prejudice or disadvantage, commercial
activities, however we can advise that for commercial leases we have an
external company that assess the properties to ensure they are at market
rate.
 
We do not have any leases that require a daily interaction with staff nor
the other interactions you identified in your request.
 
If you are dissatisfied with the information received, you have the right,
by way of making a complaint to an Ombudsman (under section 27(3) of the
Local Government Official Information and Meetings Act 1987 (LGOIMA)), to
seek an investigation and review of Council’s decision, more information
on this process can be found at [1]www.ombudsman.parliament.nz.
 
 
Kind Regards
Ellie
Ellie Mackintosh | Legal Advisor
Matamata-Piako District Council 35 Kenrick Street, PO Box 266, Te Aroha
3342
p 07 884 0060 | w [2]www.mpdc.govt.nz

For up to date Ministry of Health guidelines around COVID-19, please visit
their website [3]www.covid19.govt.nz
Please consider the environment before printing this email
 
 
_____________________________________________
From: Ellie Mackintosh
Sent: Thursday, 06 May 2021 10:23
To: 'Tim' <[FOI #15361 email]>
Subject: Acknowledgement - LGOIMA - Total of Council Land Leased in the
Matamata Ward
 
 
Dear Tim
 
We have received your enquiry requesting the total value of monies
received per annum from all council owned land within the Matamata ward
that is leased out for the 2019-2020, and 2020-2021 years. (To clarify we
will be able to provide 2020-21 until 05 May 2021).
You also requested;

* A breakdown of commercial leases compared to community group leases.
* Detail for commercial lease agreements showing that the leases are at
a market rate (e.g market rent assessments or valuations).
* Declare which leases also involve council staff interaction in a day
to day basis, that is, council staff interact with customers in the
business of that holds the lease, that is, which leases also result in
the general public having an interaction with council paid staff, as a
result of leasing out the space to a private business. 

 
Your request will be processed in accordance with the provisions of the
Local Government Official Information and Meetings Act 1987 ("Act"). As
required under section 13(1) of the Act we will respond to your request as
soon as reasonably practicable and no later than 20 working days. The
Ombudsmans website calculates this date to be 2 June 2021.
 
If you have any questions relating to your request or wish to clarify any
matters contained in your request please do not hesitate to contact me.
 
 
Kind Regards
Ellie
 
Ellie Mackintosh | Legal Advisor
Matamata-Piako District Council 35 Kenrick Street, PO Box 266, Te Aroha
3342
p 07 884 0060 | w [4]www.mpdc.govt.nz

For up to date Ministry of Health guidelines around COVID-19, please visit
their website [5]www.covid19.govt.nz
Please consider the environment before printing this email
 
 
-----Original Message-----
From: Tim <[6][FOI #15361 email]>
Sent: Wednesday, 05 May 2021 5:10
To: Records <[7][email address]>
Subject: Official Information request - Total of council land leased in
the Matamata Ward
 
Dear Matamata-Piako District Council,
 
I would like to know the total value of monies received per annum from all
council owned land within the Matamata ward that is leased out for the
2019-2020, and 2020-2021 years.
 
If possible, please provide a breakdown of commercial leases compared to
community group leases.
 
If possible, please provide detail for commercial lease agreements showing
that the leases are at a market rate (e.g market rent assessments or
valuations).
 
If possible, please declare which leases also involve council staff
interaction in a day to day basis, that is, council staff interact with
customers in the business of that holds the lease, that is, which leases
also result in the general public having an interaction with council paid
staff, as a result of leasing out the space to a private business.  As an
example, do any leases result in council staff having to provide health
and safety direction or advice to the public visiting the private
businesses premise, and are these costs controlled or tracked within
council?
 
Yours faithfully,
 
Tim
 
-------------------------------------------------------------------
 
This is an Official Information request made via the FYI website.
 
Please use this email address for all replies to this request:
[8][FOI #15361 email]
 
Is [9][Matamata-Piako District Council request email] the wrong address for Official Information
requests to Matamata-Piako District Council? If so, please contact us
using this form:
[10]https://fyi.org.nz/change_request/new?bo...
 
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[11]https://fyi.org.nz/help/officers
 
If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
 
 
-------------------------------------------------------------------
 
 

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Attention:
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recipient please delete the message and notify the sender. Any views or
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References

Visible links
1. http://www.ombudsman.parliament.nz/
2. file:///tmp/www.mpdc.govt.nz
3. file:///tmp/www.covid19.govt.nz
4. file:///tmp/www.mpdc.govt.nz
5. file:///tmp/www.covid19.govt.nz
6. mailto:[FOI #15361 email]
7. mailto:[email address]
8. mailto:[FOI #15361 email]
9. mailto:[Matamata-Piako District Council request email]
10. https://fyi.org.nz/change_request/new?bo...
11. https://fyi.org.nz/help/officers

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