Kia Ora,

Thank you for your email.

We are handling your request under the Local Government Official Information and Meetings Act 1987 (LGOIMA). We have forwarded it to the appropriate Christchurch City Council staff, and we will provide a response or update within 20 working days of the date we received your request. If we are unable to respond to your request by then, we will notify you of an extension of that timeframe.

If you have any queries, please feel free to contact me. If any additional factors come to light which are relevant to your request, please do not hesitate to contact me so that these can be taken into account.

For your information any action by site administrators would be FYI.org.nz. This is not a Council matter.

Kind regards,

Sean Rainey
Manager Official Information

-----Original Message-----
From: Canterbury Victim <[FOI #21275 email]>
Sent: Monday, 28 November 2022 8:18 AM
To: Official Information <[email address]>
Subject: Official Information request - Marking a request for review

Dear Christchurch City Council,

I am making requests for official information. These requests are being made on the grounds of public interest in relation to the matters of transparency; participation; accountability; administration of justice; health, safety and the environment.

Please note that the requests are not just for documents, but also information. As such with regards to the Office of the Ombudsman guidance document "The LGOIMA for local government agencies" these requests for official information include "information held in the memory of" the Christchurch City Council staff. As such unless there is a document which provides the information requested, the Christchurch City Council staff must be questioned to provide the held information from their memory. No sections of this request can be denied based on Section 17(e) unless they are also denied on Section 17(g).

Each of the points below is an individual request for official information. If any of the responses need to be extended that should not impact delivery of responses for those that do not require an extension. Any decision to extend a deadline should be accompanied with a Section 22 response.

Any information that is denied should be accompanied with a Section 22 response providing the reasons for the decision to deny the information. These should include the dates and times that the Christchurch City Council staff was questioned about their memory of the official information.

As per the Office of the Ombudsman guidance a clarification requested will only reset the deadline for the individual requests where a clarification is provided, the remainder of the requests for official information in this communication will have the original deadline remain.

Further in relation to the Office of the Ombudsman guidance "The agency's primary legal obligation is to notify the requester of the decision on the request 'as soon as reasonably practicable'. The reference to 20 working days is not the de facto goal but the absolute maximum (unless it is extended appropriately)." If the notification does happen on the last day of the 20 working day deadline please provide a Section 22 response as to why the decision was made that it was not 'reasonably practicable' to provide the decision sooner.

I am not providing a Privacy Waiver, and so any response to these requests for official information should have my personal information redacted.

1. On 26 November 2022 I submitted requests for official information to Christchurch City Council via the fyi.org.nz website. This request can be found here: https://aus01.safelinks.protection.outlo...

Shortly after submitting the requests for official information the requests were marked for review by site administrators.

Please provide all documents and information related to the Christchurch City Council being involved in marking the requests for review by site administrators. This should include any information submitted to fyi.org.nz in the "Reason" and "Please tell us more" sections of the form submission.

2. If request number 1 is not denied then please also provide a full Section 22 response regarding the decision to report the request to site administrators.

Yours faithfully,

"Canterbury Victim"

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This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #21275 email]

Is [Christchurch City Council request email] the wrong address for Official Information requests to Christchurch City Council? If so, please contact us using this form:
https://aus01.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
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If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

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