Kia ora, John

We acknowledge receipt of your Official Information Act request.

If we have any questions or need to seek clarification on any points we
will be in touch soon. Otherwise, we will seek to respond to your request
as soon as practicable, and no later than 20 working days after the date
your request was received (by Thursday 7 September).

 

If we are unable to respond to your request by then, we will notify you of
an extension of this timeframe.

Nga mihi nui,

Simon

 

[1]University of Otago Simon McElrea
Official Information Act Administrator

Office of the Registrar | Te Tari o Te Pouroki
University of Otago | Te Whare Wānanga o Otāgo

New Zealand | Aotearoa

Email/Īmera [2][University of Otago request email]

 

show quoted sections

Tēnā koe John

 

I refer to your information request dated 10 August 2023 made under the
Official Information Act 1982 (the Act).

 

Your request in its current form is very broad and we are likely to either
propose a charge or decline your request on the basis of section 18(f) of
the Act as it will require extensive staff time to research and collate
the information. Given the size of the University, it would not be
practically possible for us to ask all of our staff to search their
records for communications within scope of your request.

 

If you are agreeable, we could seek to collate and assess all emails sent
to and from the Vice-Chancellor, Chief Operating Officer, and Proctor. We
believe that these staff are most likely to hold correspondence within
scope of your request. Would this suffice?

 

Please confirm whether you are agreeable to limit the scope of your
request as suggested above. We will wait to hear back from you before we
continue to process your request.

 

Ngā mihi

Kelsey

 

 

Kelsey Kennard

Official Information and Compliance Coordinator | Kaituitui Pārongo Ōkawa
me te Tautukunga

 

Office of the Registrar | Te Tari o Te Pouroki

University of Otago | Te Whare Wānanga o Otāgo

New Zealand | Aotearoa

Email | Īmera [1][University of Otago request email]

References

Visible links
1. mailto:[University of Otago request email]

Tēnā koe John

Thank you for your reply. We acknowledge receipt of your clarified Official Information Act request. Thank you for clarifying and limiting the scope of your request to specific staff members in order to make it more manageable.

We will continue to process your clarified request, noting, however, that the Campus Cop is not a member of University staff and does not have a University email address. If we have any other questions or need to seek further clarification on any points we will be in touch soon. Otherwise, we will seek to respond to your request as soon as practicable and no later than 20 working days after the date your request was clarified (by 19 September 2023). If we are unable to respond to your request by then, we will notify you of an extension of this timeframe.

Ngā mihi
Kelsey

Kelsey Kennard
Official Information and Compliance Coordinator | Kaituitui Pārongo Ōkawa me te Tautukunga

Office of the Registrar | Te Tari o Te Pouroki
University of Otago | Te Whare Wānanga o Otāgo
New Zealand | Aotearoa
Email | Īmera [University of Otago request email]

Kia ora John

Please see attached the University of Otago's response to your Official Information Act request dated 10 August 2023 (clarified 22 August 2023) made under the Official Information Act 1982.

Ngā mihi
Kelsey

Kelsey Kennard
Official Information and Compliance Coordinator | Kaituitui Pārongo Ōkawa me te Tautukunga

Office of the Registrar | Te Tari o Te Pouroki
University of Otago | Te Whare Wānanga o Otāgo
New Zealand | Aotearoa
Email | Īmera [University of Otago request email]