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Requests for staff members' teams records

Ashley made this Official Information request to Ministry of Social Development

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From: Ashley

Dear Ministry of Social Development,

Please supply the following information under the [Official Information Act (OIA)

Copies of the Ministry's policies, procedures, and processes regarding the use of teams by staff members, including requests to access teams chats by managers.

How many requests for access to staff members' teams chats have been made by managers and/or people leaders in the past 12 months? What justifications or reasons are required when lodging a request to access staff members' teams records? Are the staff members advised when these requests are lodged as part of the process? Is privacy a factor considered when deciding whether to grant access?

I understand that a decision on a request for information under the OIA should be made within 20 working days of receiving that request.

If you do not normally deal with official information requests, or you need advice on dealing with this request, guidance is available from the Ombudsman at
www.ombudsman.parliament.nz

Yours faithfully,
Ashley

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From: OIA_Requests (MSD)
Ministry of Social Development

IN-CONFIDENCE

Tēnā koe Ashley,

 

Thank you for your email received 31 August 2023, under the Official
Information Act 1982. Your request has been forwarded to the appropriate
officials at National Office to respond. 

 

Ngā manaakitanga,

 

Official and Parliamentary Information Team | Ministerial and Executive
Services

Ministry of Social Development

 

Our Purpose:
We help New Zealanders to help themselves to be safe, strong and
independent
Ko ta mātou he whakamana tangata kia tū haumaru, kia tū kaha, kia tū
motuhake

 

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From: OIA_Requests (MSD)
Ministry of Social Development

Attachment 20230928 OIA Response ASHLEY.pdf
201K Download View as HTML

Attachment 01 MSD Information Governance Policy.pdf
1.3M Download View as HTML

Attachment 02 MSD Recording Standard.pdf
629K Download View as HTML

Attachment 03 MSD Survey Standard.pdf
134K Download View as HTML

Attachment 04 Personal information use scenarios.pdf
556K Download View as HTML

Attachment 05 Where does information belong.pdf
427K Download View as HTML

Attachment 06 Microsoft Teams Terms of Use.pdf
364K Download View as HTML

Attachment 07 Appendix.pdf
106K Download View as HTML

Tçnâ koe Ashley

 

Please find attached the Ministry’s response to your Official Information
Act request.

 

Nâ mâtou noa, nâ

 

 

Official and Parliamentary Information Team   |  Ministerial and
Executive Services

Ministry of Social Development

 

Our Purpose:
We help New Zealanders to be safe, strong and independent
Manaaki Tangata, Manaaki Whânau

 

 

------------------------------- This email and any attachments may contain
information that is confidential and subject to legal privilege. If you
are not the intended recipient, any use, dissemination, distribution or
duplication of this email and attachments is prohibited. If you have
received this email in error please notify the author immediately and
erase all copies of the email and attachments. The Ministry of Social
Development accepts no responsibility for changes made to this message or
attachments after transmission from the Ministry.
-------------------------------

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