Kia ora Alan

 

This email acknowledges your below request for information made under the
Official Information Act 1982.

 

Your request has been forwarded to the appropriate section of Waka Kotahi
NZ Transport Agency for response. They will contact you if they require
clarification of your request, more time to respond, or if your request
has been transferred to another organisation to respond to. Unless more
time is required, Waka Kotahi will send a response to you within 20
working days of receiving your request – in this instance on or before 1
November 2023.

 

Lastly, the information you have requested may contain the names and
contact details of our staff. Please let us know whether you require these
names and contact details. We may need to consult our staff before
deciding whether we can release this information, and this may take a bit
more time. If we do not hear from you, we will assume that you do not
require staff names and contact details.

 

If you would like to discuss your request with Waka Kotahi, please contact
us by email at [1][NZTA request email].

 

Ngâ mihi

 

Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency

[2]twitter | [3]youtube | [4]facebook

 

[5][IMG]

 

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Kia ora Alan

 

Transferring the request you made under the Official Information Act 1982

 

Thank you for your email below requesting information under the Official
Information Act 1982 (the Act).

The information you have requested is more closely connected with the
functions of Auckland Transport than with Waka Kotahi NZ Transport Agency.
Therefore, Waka Kotahi is transferring your request to Auckland Transport
under section 14 of the Act.

The time limit for their response to you is 20 working days from 5 October
2023 so you can expect a response from Auckland Transport on or before 3
November 2023.

 

Ngâ mihi

 

Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency

[1]twitter | [2]youtube | [3]facebook

 

[4][IMG]

 

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Kia ora Alan,

Auckland Transport (AT) acknowledges receipt of your request for official
information dated the 5^th of October 2023 relating to Woodcocks Road,
Warkworth for the period of the 1^st of January 2021 until the 31^st of
August 2023.

We hope to respond to your request as soon as possible, but not later than
the 3^rd of November 2023, which is 20 working days after the day your
request was received. If we aren’t able to respond to your request by
then, we will notify you of an extension of that timeframe.

Your case is being managed by Ashleigh, who is one of our LGOIMA Business
partners. If you have any further queries, you can contact the team on
(09) 355 3553 during business hours, quoting Local Government Official
Information request number CAS-799022-W6D8R4.

Ngâ mihi,

Peter | Customer Care Coordinator
Customer Care| Case Management
20 Viaduct Harbour Avenue, Auckland 1010
P 09 355 3553
[1]www.at.govt.nz

Visit [2]Auckland flood-impacted road repair and recovery programme for
information regarding road closures and AT’s recovery and repair programme
Visit Waka Kotahi [3]NZTA Traffic Updates for Auckland Region's state
highways

Aucklanders are being kept informed via [4]Auckland Emergency Management
 

We all have an important part to play in helping to reduce the spread of
COVID-19 in our communities. [5]Find the latest information and advice
from Auckland Transport. For the latest news from the Ministry of Health
go to the [6]Unite Against Covid-19 website.

Important notice: The contents of this email and any attachments may be
confidential and subject to legal privilege. If you have received this
email message in error please notify us immediately and erase all copies
of the message and attachments; any use, disclosure or copying of this
message or attachments is prohibited. Any views expressed in this email
may be those of the individual sender and may not necessarily reflect the
views of Auckland Transport.

References

Visible links
1. http://www.at.govt.nz/
2. https://at.govt.nz/projects-roadworks/ro...
https://at.govt.nz/projects-roadworks/ro...
3. https://www.journeys.nzta.govt.nz/auckla...
https://www.journeys.nzta.govt.nz/auckla...
4. https://www.aucklandemergencymanagement....
https://www.aucklandemergencymanagement....
5. https://at.govt.nz/COVID-19
6. https://covid19.govt.nz/

Kia ora Alan,

Official information request for case CAS-799022-W6D8R4
I refer to your official information request for copies of emails, meeting
notes, minutes, discussion documents, presentations and transcripts of
verbal conversations relating to Woodcocks Road, Warkworth for the period 
1 January 2021 to August 31 2023.

We have conducted an email scrape using the keyword ‘Woodcocks road’
during the period of ‘1 January 2021 to August 31 2023’ which resulted in
3,600 emails. It will take a considerable amount of time to go through all
the emails, review them, and determine what is in scope and can be
released and what needs to be withheld.

We want to help you with this request and ask if you are able to refine
what you are requesting, such as the timeframe.  If you can get back to us
with refinement by Monday 6 November 2023, that would be much appreciated.

 If you are unable to refine your request or if no refinement is received,
it is likely your request will be refused under section 17(f) of the Local
Government Official Information and Meetings Act 1987 (LGOIMA) because it
amounts to substantial collation.

Please let me know how you want me to proceed or if you would like to
discuss this.

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or freephone 0800 802 602.

Nga mihi,

Ashleigh | LGOIMA Business Partner
Customer Care Engagement | Customer Experience
Auckland Transport
20 Viaduct Harbour Avenue, Auckland 1010
[2]www.at.govt.nz

 

We all have an important part to play in helping to reduce the spread of
COVID-19 in our communities. [3]Find the latest information and advice
from Auckland Transport. For the latest news from the Ministry of Health
go to the [4]Unite Against Covid-19 website.

Important notice: The contents of this email and any attachments may be
confidential and subject to legal privilege. If you have received this
email message in error please notify us immediately and erase all copies
of the message and attachments; any use, disclosure or copying of this
message or attachments is prohibited. Any views expressed in this email
may be those of the individual sender and may not necessarily reflect the
views of Auckland Transport.

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. http://www.at.govt.nz/
3. https://at.govt.nz/COVID-19
4. https://covid19.govt.nz/

Kia ora Alan,

Official information request for Woodcocks Road, Warkworth.
Thank you for clarifying your request.

The Local Government Official Information and Meetings Act requires that
we advise you of our decision on your request no later than 20 working
days after the day we received your request.
Unfortunately, it will not be possible to meet that time limit and we are
therefore writing to notify you of an extension of the time to make our
decision, to 10 November 2023.

This extension is necessary because we will need to run a new email scrape
with the refined request and we are unable to do this within the original
time.

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or freephone 0800 802 602.

If you have any further questions or queries, please feel free to let me
know.
 

Nga mihi,

Ashleigh | LGOIMA Business Partner
Customer Care Engagement | Customer Experience
Auckland Transport
20 Viaduct Harbour Avenue, Auckland 1010
[2]www.at.govt.nz

 
 
 
------------------- Original Message

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Please use this email address for all replies to this request:
[FOI #24322 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
[6]https://urldefense.com/v3/__https://fyi....

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

Important notice: The contents of this email and any attachments may be
confidential and subject to legal privilege. If you have received this
email message in error please notify us immediately and erase all copies
of the message and attachments; any use, disclosure or copying of this
message or attachments is prohibited. Any views expressed in this email
may be those of the individual sender and may not necessarily reflect the
views of Auckland Transport.

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. http://www.at.govt.nz/
3. https://urldefense.com/v3/__http://www.o...
4. https://urldefense.com/v3/__http://www.o...
5. https://urldefense.com/v3/__https://covi...
6. https://urldefense.com/v3/__https://fyi....

Kia ora Alan,
 
I hope this email finds you well. I am writing to update you on your
recent official information request. We ran a new search with your
refinement below and it has returned 225 emails. 
 
Could you please let me know if you are able to refine your request
further in order for us to provide you with this information? 
Alternatively, if you would like all the emails, we are able to offer a
charge to provide you with this information. Auckland Transport offer the
first five hours of time spent fulfilling this request free, thereafter a
charge of $47.50 per 30 minutes will apply, this information is available
on our [1]website.
 
As we are still unable to provide you with a decision today, we are
letting you know of an extension of the time to make our decision. This
extension is necessary because consultations with you necessary to make a
decision on your request.
 
I look forward to hearing from you and if you have any further questions
or queries, please feel free to let me know.
 

Nga mihi,

Ashleigh | LGOIMA Business Partner
Customer Care Engagement | Customer Experience
Auckland Transport
20 Viaduct Harbour Avenue, Auckland 1010
[2]www.at.govt.nz

 
 

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Kia ora Alan,
 
I’m the LGOIMA Business Partner who’s looking into your official
information request.
My name is Ashleigh and I’m a LGOIMA Business Partner at Auckland
Transport.
 
I’m responsible for looking into the official information request you made
on 5 October 2023 for a copy of all emails, meeting notes, minutes,
discussion documents, presentations and transcripts of verbal
conversations relating to Woodcocks Road, Warkworth for the period  1
January 2021 to August 31 2023.

We are granting your request in part, which means we will provide you with
the information we hold for meeting notes, minutes, discussion documents,
presentations relating to Woodcocks Road, Warkworth for the period  1
January 2021 to August 31 2023. Documents have been uploaded to Sharepoint
and you can use the following link to access the documents [1]​zip
icon[2] CAS-799022-W6D8R4.zip

Your request for transcripts of verbal conversations is declined under
s17(e) of the LGOIMA as the information does not exist.

We are still working on your request for emails as there is a second
server that we need to do an email scrape on. I aim to provide you a
decision on this part of your request by 1 December 2023.
 
If you need to provide us with more information relevant to your request
or you have any questions, simply reply to this email leaving the subject
line as it is. We’ll make sure this information is added to your case.
 
Ngā mihi
Ashleigh
LGOIMA Business Partner 
 
Auckland Transport
20 Viaduct Harbour Avenue, Auckland 1010
[3]www.at.govt.nz
 

We all have an important part to play in helping to reduce the spread of
COVID-19 in our communities. [4]Find the latest information and advice
from Auckland Transport. For the latest news from the Ministry of Health
go to the [5]Unite Against Covid-19 website.

Important notice: The contents of this email and any attachments may be
confidential and subject to legal privilege. If you have received this
email message in error please notify us immediately and erase all copies
of the message and attachments; any use, disclosure or copying of this
message or attachments is prohibited. Any views expressed in this email
may be those of the individual sender and may not necessarily reflect the
views of Auckland Transport.

References

Visible links
1. https://aucklandtransport.sharepoint.com...
2. https://aucklandtransport.sharepoint.com...
3. http://www.at.govt.nz/
4. https://at.govt.nz/COVID-19
5. https://covid19.govt.nz/

Kia ora Alan,
 
Apologies, please also find attached a letter from Phil Wratt - Engagement
Manager, Customer Care to accompany my email below.
 
I will be in touch with you on 1 December 2023, or sooner, regarding the
final part of your request for emails.
 
Kind regards,
Ashleigh
 
 
------------------- Original Message

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Morena Alan,
 
We are granting your request
We are granting the final part of your request for a copy of all
emails relating to Woodcocks Road, Warkworth for the period  1 January
2021 to August 31 2023.
 
I aim to have this information to you by 12 December 2023, or sooner.
 
Kind regards,
Ashleigh
 
 

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Morena Alan,

Thank you for your patience while we gathered all the information for you.

The final part of your request for a copy of all emails relating to
Woodcocks Road, Warkworth for the period  1 January 2021 to August 31 2023
can be accessed using the following link [1]​zip icon
[2]OneDrive_1_29-11-2023.zip
Please note that some redactions have been applied pursuant to s 7(2)(a)
and s 7(2)(f)(i) of the [3]LGOIMA.

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[4]www.ombudsman.parliament.nz or freephone 0800 802 602.

If you have any further questions or queries, please feel free to let me
know.

 

Nga mihi,

Ashleigh | LGOIMA Business Partner
Customer Care Engagement | Customer Experience
Auckland Transport
20 Viaduct Harbour Avenue, Auckland 1010
[5]www.at.govt.nz

 
 
 

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