Kia ora Stephen

Thank you for your official information request to the Department of
Conservation, received on 12/10/2023. 

Your reference number is OIAD-3487.

We will endeavour to respond to your request as soon as possible and no
later than 10/11/2023, being 20 working days after the day your request
was received. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.

If you have any queries email us at [1][email address]. 

Ngā mihi

Government Services

Department of Conservation

Te Papa Atawhai

Privacy: Your details have been recorded in DOC's workflow system and will
be used to provide you with a response to, and communicate with you about,
your request. Records are retained, used and disposed of in accordance
with the Privacy Act 2020 and the Public Records Act 2005. See our
[2]privacy statements for more information about how DOC manages personal
information.

Caution - This message and accompanying data may contain information that
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recipient you are notified that any use, dissemination, distribution or
copying of this message or data is prohibited. If you received this email
in error, please notify us immediately and erase all copies of the message
and attachments. We apologise for the inconvenience. Thank you.

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Kia ora Stephen,

 

Thank you for your request of 12 October 2023 for communications between 1
November 2022 to present, including but not limited to, texts, emails,
phone records, social messages, where the subject or content included the
discussion of Official Information Act 1982 (OIA) requests on RAL
liquidation or administration (reference number: OIAD-3487). We are
currently processing your request under the OIA.

 

Upon an initial assessment of your request, information the Department
holds in relation to OIA requests on RAL liquidation or administration
will require substantial time to collate and assess. The material in scope
of your request includes:

o Internal emails that are purely logistical/administrative in nature
and may not be of relevance to your point of interest. For
example, automated emails from the Department’s OIA database on
process matters, and meeting invite/acceptance emails generated by
Outlook calendars.
o Communication between the Department and requestors on clarifying
their request, extension of timeframes for response, and other process
matters.
o Emails to external parties, in line with Ombudsman guidance on
consulting with third parties on the release of their information in
scope of the request.
o Internal reporting on the status of OIA responses (relating to their
status in the process, rather than to the content of the response).

Given the considerable amount of in-scope information we suggest you
refine your request to exclude admin and process focused correspondence.
 This will give us a better understanding of the purpose of your request
so we can more easily locate and provide targeted information in a prompt
manner. Without refinement, your request may need to be refused, pursuant
to section 18(f) of the OIA, in that the request cannot be processed
without substantial research and/or collation.

 

By refining the request we should be able to reduce the amount of
documentation in scope to a more manageable level, however it is possible
even with refinement that the remaining amount of documentation will be
significant enough for us to consider whether refusal of the request is
still warranted.

 

Please let us know whether you wish to refine your request to the
suggested amendment above, or to another refined amended version, by 26
October, so we can continue processing your request in accordance with the
OIA.

 

If you have queries, please let me know.

 

Anna

 

Anna Morley

Senior Issues & Regional Support Advisor

Operations Issues Team

Ōtepoti / Dunedin Office

Te Papa Atawhai/ Department of Conservation

 

 

Caution - This message and accompanying data may contain information that
is confidential or subject to legal privilege. If you are not the intended
recipient you are notified that any use, dissemination, distribution or
copying of this message or data is prohibited. If you received this email
in error, please notify us immediately and erase all copies of the message
and attachments. We apologise for the inconvenience. Thank you.

Kia ora Stephen,

Thanks very much for your quick reply.

We will be in touch in due course.

Regards

Anna

Anna Morley
Senior Issues & Regional Support Advisor
Operations Issues Team
Ôtepoti / Dunedin Office

-----Original Message-----
From: AnonSkiGuy <[FOI #24427 email]>
Sent: Wednesday, October 25, 2023 2:51 PM
To: Anna Morley <[email address]>
Subject: Re: OIA request for correspondence relating to discussion of OIA requests on RAL-OIAD-3487

Kia Ora Anna,

Thanks for your guidance on this request and the likely content of the response.

I am remined of my last OIA where it was largely refused despite a series of discussions on refinements which seemed to suitably reduce the volume, only to fall at the very last moment.

None the less I will take the same constructive approach with a positive mindset.

I am happy to remove the following elements :

* Internal emails that are purely logistical/administrative in nature
* External communications which are largely timeframe extensions or administrative.
* Internal reporting on the status of OIA responses (relating to their status in the process, rather than to the content of the response).
* 3rd party consultations where the 3rd party response does not materially change the supply of information.

Given the publicly significant discussions regarding activity in the Tongariro National Park it is important to have sufficient context for who was consulted so excluding all the 3rd party information undermines that objective.

Yours sincerely,

Stephen Prendergast

-----Original Message-----

Kia ora Stephen,

Thank you for your request of 12 October 2023 for communications between 1 November 2022 to present, including but not limited to, texts, emails, phone records, social messages, where the subject or content included the discussion of Official Information Act 1982 (OIA) requests on RAL liquidation or administration (reference number: OIAD-3487). We are currently processing your request under the OIA.

Upon an initial assessment of your request, information the Department holds in relation to OIA requests on RAL liquidation or administration will require substantial time to collate and assess. The material in scope of your request includes:

o Internal emails that are purely logistical/administrative in nature and may not be of relevance to your point of interest. For example, automated emails from the Department’s OIA database on process matters, and meeting invite/acceptance emails generated by Outlook calendars.
o Communication between the Department and requestors on clarifying their request, extension of timeframes for response, and other process matters.
o Emails to external parties, in line with Ombudsman guidance on consulting with third parties on the release of their information in scope of the request.
o Internal reporting on the status of OIA responses (relating to their status in the process, rather than to the content of the response).

Given the considerable amount of in-scope information we suggest you refine your request to exclude admin and process focused correspondence.
This will give us a better understanding of the purpose of your request so we can more easily locate and provide targeted information in a prompt manner. Without refinement, your request may need to be refused, pursuant to section 18(f) of the OIA, in that the request cannot be processed without substantial research and/or collation.

By refining the request we should be able to reduce the amount of documentation in scope to a more manageable level, however it is possible even with refinement that the remaining amount of documentation will be significant enough for us to consider whether refusal of the request is still warranted.

Please let us know whether you wish to refine your request to the suggested amendment above, or to another refined amended version, by 26 October, so we can continue processing your request in accordance with the OIA.

If you have queries, please let me know.

Anna

Anna Morley

Senior Issues & Regional Support Advisor

Operations Issues Team

Ôtepoti / Dunedin Office

Te Papa Atawhai/ Department of Conservation

Caution - This message and accompanying data may contain information that is confidential or subject to legal privilege. If you are not the intended recipient you are notified that any use, dissemination, distribution or copying of this message or data is prohibited. If you received this email in error, please notify us immediately and erase all copies of the message and attachments. We apologise for the inconvenience. Thank you.

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #24427 email]

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https://fyi.org.nz/help/officers

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Caution - This message and accompanying data may contain information that is confidential or subject to legal privilege. If you are not the intended recipient you are notified that any use, dissemination, distribution or copying of this message or data is prohibited. If you received this email in error, please notify us immediately and erase all copies of the message and attachments. We apologise for the inconvenience. Thank you.

hide quoted sections

Kia ora Stephen

Thank you for your request received on 12/10/2023 to the Department of
Conservation.

We are advising you that we are extending the 20 working day period to
respond to your request, as allowed under section 15A(1) of the Official
Information Act 1982. Please see attached letter for details.

If you have any queries email us at [1][email address]  and
quote your reference number OIAD-3487.

Ngā mihi

Government Services
Department of Conservation
Te Papa Atawhai

Caution - This message and accompanying data may contain information that
is confidential or subject to legal privilege. If you are not the intended
recipient you are notified that any use, dissemination, distribution or
copying of this message or data is prohibited. If you received this email
in error, please notify us immediately and erase all copies of the message
and attachments. We apologise for the inconvenience. Thank you.

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Kia ora Stephen

Thank you for your request received on 12/10/2023 to the Department of
Conservation.

Please find attached our response to your request.

Due to their size, attachments can be found in the following OneDrive
file: [1]​Folder icon[2] OIAD-3487 - response attachments 29 Nov 23.

View access has been given to the email address generated for this request
by the FYI.org website the request came through. If this doesn’t work,
please let us know so we can add your own email address.

If you have any queries email us at [3][email address]. 

Ngā mihi

Government Services

Department of Conservation

Te Papa Atawhai

Caution - This message and accompanying data may contain information that
is confidential or subject to legal privilege. If you are not the intended
recipient you are notified that any use, dissemination, distribution or
copying of this message or data is prohibited. If you received this email
in error, please notify us immediately and erase all copies of the message
and attachments. We apologise for the inconvenience. Thank you.

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  [1]OneDrive
 
     
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For security purposes, you must enter the code below to verify
  your account to access OIAD-3487 - response attachments 29 Nov 23.
The code will only work for 15 minutes and if you request a new
  code, this code will stop working.  
  Account verification code:
95054869
  Having problems with the code?
View the error and make sure that the email identifier is
  "3XTFJKC". If it's not, look for an updated email or try
requesting a new code.
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  [1]OneDrive
 
     
  Hello,
For security purposes, you must enter the code below to verify
  your account to access OIAD-3487 - response attachments 29 Nov 23.
The code will only work for 15 minutes and if you request a new
  code, this code will stop working.  
  Account verification code:
86429262
  Having problems with the code?
View the error and make sure that the email identifier is
  "DQFYM9B". If it's not, look for an updated email or try
requesting a new code.
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