Costs associated with recent Lennox Goodhue-Wikitera incident
Duncan Cordes made this Official Information request to Kaitaia College
This request has an unknown status. We're waiting for Duncan Cordes to read a recent response and update the status.
From: Duncan Cordes
Dear Kaitaia College,
It has been reported that following media enquires relating to the Lennox Goodhue-Wikitera incident that the Kaitaia College Board of Trustees engaged the services of a Media Strategist.
Please provide:
1) Copies of all quotes, documents, emails, communications and invoices relating to this incident.
2) Details on whether any associated costs relating to the engagement of a Media Strategist are being paid via Kaitaia College's operational budget or via the Board of Trustees themselves.
3) Details on any other costs incurred as a result of this incident.
Yours faithfully,
Duncan Cordes
From: Louise Anaru
Kaitaia College
Tena koe Duncan
I am emailing to request confirmation of your eligibility to make
an OIA request. Please provide confirmation.
Naku noa, Louise Anaru (Principal)
On Wed, Aug 28, 2024 at 9:27 AM Kaitaia College Admin
<[1][Kaitaia College request email]> wrote:
---------- Forwarded message ---------
From: Duncan Cordes <[2][FOI #28187 email]>
Date: Mon, Aug 26, 2024 at 1:52 PM
Subject: Official Information request - Costs associated with recent
Lennox Goodhue-Wikitera incident
To: OIA/LGOIMA requests at Kaitaia College
<[3][Kaitaia College request email]>
Dear Kaitaia College,
It has been reported that following media enquires relating to the
Lennox Goodhue-Wikitera incident that the Kaitaia College Board of
Trustees engaged the services of a Media Strategist.
Please provide:
1) Copies of all quotes, documents, emails, communications and invoices
relating to this incident.
2) Details on whether any associated costs relating to the engagement of
a Media Strategist are being paid via Kaitaia College's operational
budget or via the Board of Trustees themselves.
3) Details on any other costs incurred as a result of this incident.
Yours faithfully,
Duncan Cordes
-------------------------------------------------------------------
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[4][FOI #28187 email]
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Ngā mihi,
Louise Ānaru Te Rarawa Ngāpuhi
Tumuaki Principal
[8]Screenshot Te Kāreti o Kaitāia Kaitāia College
2016-01-26 at
15.26.40.png
Phone: (09) 408 0190 Ext: 701
Email: [9][email address]
Web: [10]http://www.kaitaiacollege.school.nz
Confidentiality Notice: this message is for the named person's use only.
It may contain confidential, proprietary or legally privileged
information. If you receive this message in error, please immediately
delete it and all copies of it from your system, destroy any hard copies
of it and notify the sender. You must not, directly or indirectly, use,
disclose, distribute, print or copy or blind copy any part of this message
without the express permission of the original sender. Kaitaia College
and any of its subsidiaries each reserve the right to monitor all e-mail
communications through its networks. Any views expressed in this message
are those of the individual sender, except where the message states
otherwise and the sender is authorised to state them to be the views of
any such entity.
References
Visible links
1. mailto:[Kaitaia College request email]
2. mailto:[FOI #28187 email]
3. mailto:[Kaitaia College request email]
4. mailto:[FOI #28187 email]
5. mailto:[Kaitaia College request email]
6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers
9. mailto:[email address]
10. http://www.schoolground.co.nz/kaitaiacol
hide quoted sections
From: Duncan Cordes
Dear Louise Anaru,
I can confirm that as per Part 2, S12.1 of the New Zealand Official Information Act 1982 that I am meet the requirements to request information under this Act.
Yours sincerely,
Duncan Cordes
From: Louise Anaru
Kaitaia College
Good Morning Duncan
Please provide documents that evidence your eligibility under the Act.
Regards, Louise Anaru.
On Thu, Aug 29, 2024 at 4:22 PM Duncan Cordes
<[1][FOI #28187 email]> wrote:
Dear Louise Anaru,
I can confirm that as per Part 2, S12.1 of the New Zealand Official
Information Act 1982 that I am meet the requirements to request
information under this Act.
Yours sincerely,
Duncan Cordes
Link:
[2]https://www.legislation.govt.nz/act/publ...
-----Original Message-----
Tena koe Duncan
I am emailing to request confirmation of your eligibility to make
an OIA request. Please provide confirmation.
Naku noa, Louise Anaru (Principal)
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[3][FOI #28187 email]
Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[4]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer,
please ask your web manager to link to us from your organisation's OIA
or LGOIMA page.
-------------------------------------------------------------------
--
Ngā mihi,
Louise Ānaru Te Rarawa Ngāpuhi
Tumuaki Principal
[5]Screenshot Te Kāreti o Kaitāia Kaitāia College
2016-01-26 at
15.26.40.png
Phone: (09) 408 0190 Ext: 701
Email: [6][email address]
Web: [7]http://www.kaitaiacollege.school.nz
Confidentiality Notice: this message is for the named person's use only.
It may contain confidential, proprietary or legally privileged
information. If you receive this message in error, please immediately
delete it and all copies of it from your system, destroy any hard copies
of it and notify the sender. You must not, directly or indirectly, use,
disclose, distribute, print or copy or blind copy any part of this message
without the express permission of the original sender. Kaitaia College
and any of its subsidiaries each reserve the right to monitor all e-mail
communications through its networks. Any views expressed in this message
are those of the individual sender, except where the message states
otherwise and the sender is authorised to state them to be the views of
any such entity.
References
Visible links
1. mailto:[FOI #28187 email]
2. https://www.legislation.govt.nz/act/publ...
3. mailto:[FOI #28187 email]
4. https://fyi.org.nz/help/officers
6. mailto:[email address]
7. http://www.schoolground.co.nz/kaitaiacol
hide quoted sections
From: Duncan Cordes
Dear Louise Anaru,
I believe that I have provided all required proof of eligibility to request information under the 1982 Official Information Act 1982 Act, however please find attached a copy of my Tauranga Library Card as additional proof and note for it to be issued it required the provision of:
1) Proof of identity, with your name and signature, such as driver’s licence, student I.D., or passport.
2) Proof of your home address, such as a power bill or bank statement addressed to you.
I also refer you to the Ombudsman's A guide to requests made through fyi.org.nz and social media document (https://www.ombudsman.parliament.nz/reso...) publication, specifically:
"Agencies are entitled to make reasonable enquiries to satisfy themselves that a requester is
eligible to make a request under the OIA. However, the eligibility requirement is not about
imposing unnecessary barriers to legitimate requests. Agencies should only query eligibility if
there is a genuine need to do so, and they should be mindful of their obligation to provide
reasonable assistance to requesters.7 Time taken to confirm eligibility may mean less time is
available for processing a request that is subsequently confirmed to be valid. With that in
mind, agencies should endeavour to resolve any doubts about a requester’s eligibility as soon
as possible.
Querying eligibility can be tricky if an agency’s exchanges with the requester are taking place in
the public domain (as they are in FYI requests, tweets and Facebook posts, but not direct or
personal messages). The best way to do this may be to reply to the requester (preferably at the
same time the request is acknowledged), explaining the eligibility requirements, and providing
the name and contact details of a staff member the requester can contact privately in order to
provide the assurance required regarding eligibility.
Even if the requester turns out to be ineligible to make a request under the OIA, agencies
should still provide a reasonable response, as their response could be investigated under the
Ombudsmen Act 1975 (if the agency is subject to that Act). Agencies may also decide it doesn’t
really matter whether the requester is eligible or not, because they’d be perfectly happy to
supply the information to any person regardless of eligibility. "
Yours sincerely,
Duncan Cordes
From: Duncan Cordes
Dear Louise Anaru,
I have been unable to forward a copy of my Library Card as per my previous correspondence, however if you provide you email address I will be happy to do so directly via Email.
Yours sincerely,
Duncan Cordes
From: Louise Anaru
Kaitaia College
Kia ora Duncan
Please forward a copy of the evidence you refer to below to this email
address.
Ngā mihi
Louise Ānaru
On Mon, 9 Sep 2024 at 1:03 PM, Duncan Cordes
<[1][FOI #28187 email]> wrote:
Dear Louise Anaru,
I have been unable to forward a copy of my Library Card as per my
previous correspondence, however if you provide you email address I will
be happy to do so directly via Email.
Yours sincerely,
Duncan Cordes
-----Original Message-----
Good Morning Duncan
Please provide documents that evidence your eligibility under the Act.
Regards, Louise Anaru.
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[2][FOI #28187 email]
Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[3]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer,
please ask your web manager to link to us from your organisation's OIA
or LGOIMA page.
-------------------------------------------------------------------
References
Visible links
1. mailto:[FOI #28187 email]
2. mailto:[FOI #28187 email]
3. https://fyi.org.nz/help/officers
hide quoted sections
From: Duncan Cordes
Dear Louise Anaru,
It has already been provided to l a n a r u @ k a i t a i a c o l l e g e . s c h o o l . n z [spaces inserted to enable parsing via the fyi.org.nz website] as the email address you refer to as "below" is not being displayed.
Yours sincerely,
Duncan Cordes
From: Louise Anaru
Kaitaia College
Mōrena Duncan
The library card you provided doesn’t satisfy the criteria as it doesn’t
show an address or a name.
Please provide evidence that you are eligible to request an OIA with an
appropriate form of Identification.
Ngā mihi,
Louise Ānaru
On Tue, 10 Sep 2024 at 4:23 PM, Duncan Cordes
<[1][FOI #28187 email]> wrote:
Dear Louise Anaru,
It has already been provided to l a n a r u @ k a i t a i a c o l l e g
e . s c h o o l . n z [spaces inserted to enable parsing via the
[2]fyi.org.nz website] as the email address you refer to as "below" is
not being displayed.
Yours sincerely,
Duncan Cordes
-----Original Message-----
Kia ora Duncan
Please forward a copy of the evidence you refer to below to this email
address.
Ngā mihi
Louise Ānaru
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[3][FOI #28187 email]
Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[4]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer,
please ask your web manager to link to us from your organisation's OIA
or LGOIMA page.
-------------------------------------------------------------------
References
Visible links
1. mailto:[FOI #28187 email]
2. http://fyi.org.nz/
3. mailto:[FOI #28187 email]
4. https://fyi.org.nz/help/officers
hide quoted sections
From: Duncan Cordes
Dear Louise Anaru,
I believe the information provided to date fully complies with the legal requirements as outlined within Section 2.12 of the Official Information Act 1982. As you disagree I request that please state what part of the Act you are forming your opinion on and what form Identification as per this ACT you would find compliant.
I also again refer you to the Ombudsman Request made Online Guide which states:
"Who is the requester and why do they want the information?
Many agencies consider this to be important information, but under the OIA the identity of the
requester is only strictly required for the purpose of establishing eligibility. (There are no
eligibility restrictions under the LGOIMA.5)"
And
"Agencies that receive online requests may have limited information with which to establish a
requester’s eligibility.
An agency that gets a request via FYI will receive the requester’s name and a computer
generated ‘@requests.fyi.org.nz’ email address. FYI recommends that requesters use their real
name. An agency that gets a request via Twitter or Facebook can check the user’s online profile. This may have information about their location, work and education that is sufficient to
satisfy an agency as to a requester’s eligibility. However, the extent of information displayed is
up to the user.
Agencies are entitled to make reasonable enquiries to satisfy themselves that a requester is
eligible to make a request under the OIA. However, the eligibility requirement is not about
imposing unnecessary barriers to legitimate requests. Agencies should only query eligibility if
there is a genuine need to do so, and they should be mindful of their obligation to provide
reasonable assistance to requesters."
I also remind you of the Ombudsman advice:
"Time taken to confirm eligibility may mean less time is available for processing a request that is subsequently confirmed to be valid." which as this request was made on August 26 means that the allowed 20 days to process it will expire on September 20.
Yours sincerely,
Duncan Cordes
From: Louise Anaru
Kaitaia College
Kia ora Duncan
Our request for confirmation of your eligibility is in accordance
with [1]Making official information requests: A guide for requesters |
Ombudsman New Zealand, and a copy of your passport or driver license would
be suitable. Please advise if you do not hold either of these documents
and we can suggest alternate options that confirm that you are a New
Zealand citizen or permanent resident, or a person in New Zealand.
Nga mihi, Louise Anaru
On Fri, Sep 13, 2024 at 10:24 AM Duncan Cordes
<[2][FOI #28187 email]> wrote:
Dear Louise Anaru,
I believe the information provided to date fully complies with the legal
requirements as outlined within Section 2.12 of the Official Information
Act 1982. As you disagree I request that please state what part of the
Act you are forming your opinion on and what form Identification as per
this ACT you would find compliant.
I also again refer you to the Ombudsman Request made Online Guide which
states:
"Who is the requester and why do they want the information?
Many agencies consider this to be important information, but under the
OIA the identity of the
requester is only strictly required for the purpose of establishing
eligibility. (There are no
eligibility restrictions under the LGOIMA.5)"
And
"Agencies that receive online requests may have limited information with
which to establish a
requester’s eligibility.
An agency that gets a request via FYI will receive the requester’s name
and a computer
generated ‘@[3]requests.fyi.org.nz’ email address. FYI recommends that
requesters use their real
name. An agency that gets a request via Twitter or Facebook can check
the user’s online profile. This may have information about their
location, work and education that is sufficient to
satisfy an agency as to a requester’s eligibility. However, the extent
of information displayed is
up to the user.
Agencies are entitled to make reasonable enquiries to satisfy themselves
that a requester is
eligible to make a request under the OIA. However, the eligibility
requirement is not about
imposing unnecessary barriers to legitimate requests. Agencies should
only query eligibility if
there is a genuine need to do so, and they should be mindful of their
obligation to provide
reasonable assistance to requesters."
I also remind you of the Ombudsman advice:
"Time taken to confirm eligibility may mean less time is available for
processing a request that is subsequently confirmed to be valid." which
as this request was made on August 26 means that the allowed 20 days to
process it will expire on September 20.
Yours sincerely,
Duncan Cordes
-----Original Message-----
Mōrena Duncan
The library card you provided doesn’t satisfy the criteria as it
doesn’t
show an address or a name.
Please provide evidence that you are eligible to request an OIA with an
appropriate form of Identification.
Ngā mihi,
Louise Ānaru
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[4][FOI #28187 email]
Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[5]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer,
please ask your web manager to link to us from your organisation's OIA
or LGOIMA page.
-------------------------------------------------------------------
--
Ngā mihi,
Louise Ānaru Te Rarawa Ngāpuhi
Tumuaki Principal
[6]Screenshot Te Kāreti o Kaitāia Kaitāia College
2016-01-26 at
15.26.40.png
Phone: (09) 408 0190 Ext: 701
Email: [7][email address]
Web: [8]http://www.kaitaiacollege.school.nz
Confidentiality Notice: this message is for the named person's use only.
It may contain confidential, proprietary or legally privileged
information. If you receive this message in error, please immediately
delete it and all copies of it from your system, destroy any hard copies
of it and notify the sender. You must not, directly or indirectly, use,
disclose, distribute, print or copy or blind copy any part of this message
without the express permission of the original sender. Kaitaia College
and any of its subsidiaries each reserve the right to monitor all e-mail
communications through its networks. Any views expressed in this message
are those of the individual sender, except where the message states
otherwise and the sender is authorised to state them to be the views of
any such entity.
References
Visible links
1. https://www.ombudsman.parliament.nz/reso...
2. mailto:[FOI #28187 email]
3. http://requests.fyi.org.nz/
4. mailto:[FOI #28187 email]
5. https://fyi.org.nz/help/officers
7. mailto:[email address]
8. http://www.schoolground.co.nz/kaitaiacol
hide quoted sections
From: Duncan Cordes
Dear Louise Anaru,
As noted the provided Identification has been issued by a Nationally recognised Local Government body and as previously advised in order to obtain requires:
1) Proof of Identity, containing my Name and Signature
2) Proof of my Home Address.
As such the provided identification meets all specified requirements under Part 2.12 of the Official Information Act 1982 in that it sufficiently provides proof that I am:
a) A New Zealand citizen; or
b) A permanent resident of New Zealand; or
c) A person who is in New Zealand; or
d) A body corporate which is incorporated in New Zealand; or
e) A body corporate which is incorporated outside of New Zealand but which has a place of business
in New Zealand.
I also wish to note that there is no specified form of identification required under the Official Information Act 1982 only that you are satisfied that the above stated requirements from Part 2.12 of the Act are met. As by any reasonable expectation this requirement is clearly being met and further more based on the numerous articles there is a clear public interest in this request I believe that you are imposing unnecessary barriers to a lawful and legitimate request.
As such I wish to advise you that if this information is not provided within the legally required 20 working day response time (September 20) I will be laying a complaint to the Office of the Ombudsman.
Yours sincerely,
Duncan Cordes
From: Louise Anaru
Kaitaia College
Kia ora Duncan
The information that we are requesting is simply that which you are
referring to as having been required in order to obtain your library
card. It is apparent that you have this information, and we are simply
requesting disclosure of it.
We do not accept that the library card in and of itself, which does not
include a date, name, or address, is adequate proof of eligibility.
Ngā mihi,
Louise Ānaru
On Thu, 19 Sep 2024 at 1:53 AM, Duncan Cordes
<[1][FOI #28187 email]> wrote:
Dear Louise Anaru,
As noted the provided Identification has been issued by a Nationally
recognised Local Government body and as previously advised in order to
obtain requires:
1) Proof of Identity, containing my Name and Signature
2) Proof of my Home Address.
As such the provided identification meets all specified requirements
under Part 2.12 of the Official Information Act 1982 in that it
sufficiently provides proof that I am:
a) A New Zealand citizen; or
b) A permanent resident of New Zealand; or
c) A person who is in New Zealand; or
d) A body corporate which is incorporated in New Zealand; or
e) A body corporate which is incorporated outside of New Zealand
but which has a place of business
in New Zealand.
I also wish to note that there is no specified form of identification
required under the Official Information Act 1982 only that you are
satisfied that the above stated requirements from Part 2.12 of the Act
are met. As by any reasonable expectation this requirement is clearly
being met and further more based on the numerous articles there is a
clear public interest in this request I believe that you are imposing
unnecessary barriers to a lawful and legitimate request.
As such I wish to advise you that if this information is not provided
within the legally required 20 working day response time (September 20)
I will be laying a complaint to the Office of the Ombudsman.
Yours sincerely,
Duncan Cordes
-----Original Message-----
Kia ora Duncan
Our request for confirmation of your eligibility is in accordance
with [1]Making official information requests: A guide for requesters |
Ombudsman New Zealand, and a copy of your passport or driver license
would
be suitable. Please advise if you do not hold either of these
documents
and we can suggest alternate options that confirm that you are a New
Zealand citizen or permanent resident, or a person in New Zealand.
Nga mihi, Louise Anaru
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[2][FOI #28187 email]
Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[3]https://fyi.org.nz/help/officers
If you find this service useful as an Official Information officer,
please ask your web manager to link to us from your organisation's OIA
or LGOIMA page.
-------------------------------------------------------------------
References
Visible links
1. mailto:[FOI #28187 email]
2. mailto:[FOI #28187 email]
3. https://fyi.org.nz/help/officers
hide quoted sections
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