Kia ora RC,

Thank you for your email received 27th October 2024, in which you submitted an Official Information Act request as follows:

1) What level of communication you had with the President of the United States, the Vice President of the United States and the Secretary of State of the United States. Please details all levels of communication whether it be email, video conference calls, phone calls, texts, written letters or face to face meeting

2) How long each level of communication lasted

3) What was the key agenda items of the communication.

4) Any meeting minutes, transcript of the interaction or copies of letters or communications if available.

Your request is being considered in accordance with the Act, and you can expect a response by 25th November 2024 (date determined by the OIA calculator).

Ngā mihi nui

Sonya Ford
Correspondence Lead Advisor | Office of Rt Hon Christopher Luxon
Prime Minister
Minister for National Security and Intelligence
Minister Responsible for Ministerial Services

Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand

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[UNCLASSIFIED]

Tēnā koe R C,

 

I am writing concerning your Official Information Act request transferred
to the Ministry of Foreign Affairs and Trade from the Office of the Prime
Minister on 8 November 2024, to seek your clarification on your below
request.

 

 1. What level of communication you had with the President of the United
States, the Vice President of the United States and the Secretary of
State of the United States. Please details all levels of communication
whether it be email, video conference calls, phone calls, texts,
written letters or face to face meeting
 2. How long each level of communication lasted
 3. What was the key agenda items of the communication.
 4. Any meeting minutes, transcript of the interaction or copies of
letters or communications if available.

 

I am seeking your agreement to refine your request to be for:

 1. What level of communication, that the Ministry of Foreign Affairs and
Trade was involved in, has the current Prime Minister of New Zealand
has had with the President of the United States, the Vice President of
the United States and the Secretary of State of the United States
since 27 November 2023. Please details all levels of communication
whether it be email, video conference calls, phone calls, texts,
written letters or face to face meeting
 2. How long each level of communication lasted
 3. Copies of the key agendas prepared by the Ministry of Foreign Affairs
and Trade for the aforementioned communications
 4. Copies of meeting minutes, transcript of the interaction or copies of
letters or communications held by the Ministry of Foreign Affairs and
Trade.

 

Please note, it is likely that we will need to withhold information from
documents in scope of your request.

 

Please confirm if you are happy to proceed with the refined request above,
by 22 November 2024. If we do not hear from you, we will proceed with your
original request.

Ngā mihi

 

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatū Aorere

---------------------------------

195 Lambton Quay, Private Bag 18901, Wellington 5045, New Zealand

[1]www.mfat.govt.nz | [2]www.safetravel.govt.nz

 

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[UNCLASSIFIED]

Tēnā koe R C,

 

I am writing concerning your OIA request below. This email is to advise
that we will need to extend the time limit for responding to you by 20
working days, to 3 February 2025. This is because the consultations
necessary to make a decision on your request are such that a proper
response cannot reasonably be made within the original time frame (section
15A(1)(b) of the OIA refers).

 

However, if this process is completed before 3 February 2025, the response
will be sent to you as soon as possible.

 

Please note, this extension takes into account the upcoming statutory
holidays and the summer period between 25 December 2023 to 15 January
2024, which are not considered working days, as set out in section 2(1) of
the OIA.

 

If you have any questions, you can contact us by email at:
[1]DM‑[email address]. You have the right to seek an investigation and
review by the Ombudsman of this decision by contacting
[2]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

 

Ngā mihi

 

Executive Services Division

New Zealand Ministry of Foreign Affairs & Trade | Manatū Aorere

 

195 Lambton Quay, Private Bag 18901, Wellington 5045, New Zealand

[3]www.mfat.govt.nz | [4]www.safetravel.govt.nz

 

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