Thank you for contacting Hamilton City Council. You have reached us
outside of operating hours – 8am to 5pm each business day If your query or
concern is URGENT, please phone our After Hours team on 07 838 6699, they
will be able to assit you further If your query is Non-Urgent it will be
attended to by our Customer Service team on the next working day.

Customer Services Hamilton City Council PH: 07 838 6699 | Email:
[Hamilton City Council request email]

Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
www.hamilton.govt.nz

This email and any attachments are strictly confidential and may contain
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delete the message and notify the sender. You should not read, copy, use,
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or its attachments without written authorisation from the originating
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with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

Hi Aimee,

 

I write to acknowledge your information request of 1 July 2016 in respect
of Elected Member attendance at Council Meetings.

 

Please be advised that your request has already been passed on to the
relevant team within Council and you will be informed of the outcome.

 

If you have any queries in the interim, please do not hesitate to contact
me.

 

Kind regards,

 

On Behalf of the Privacy Officer

 

Mary Birch
Acting Manager Democracy

DDI: 07 838 6772 | Email: [1][email address]
[2]Hamilton City Council
Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[3]www.hamilton.govt.nz
[4]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[6]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

-----Original Message-----
From: "aimee w" <[8][FOI #4206 email]>
Sent: Friday, 1 July 2016 7:10 PM
To: "OIA/LGOIMA requests at Hamilton City Council" <[9][Hamilton City Council request email]>
Subject: Official Information request - Mayor and Councillor attendance
this term

Dear Hamilton City Council,

Could you please provide, in table form (.csv or .xls or .xlsx), a
detailed breakdown for the mayor and all councillors, per meeting, of:
- councillors in attendance
- apologies
- late arrivals (and what constitutes that), and
- early departures (and what constitutes that) for all council meetings
for the 2013 triennium, to date?

Further, could that table contain data on which meetings were considered
mandatory for councillors, and which were considered optional?

For context, I'm looking to reproduce the analysis in the blog post below:
[10]https://medium.com/quicksand/how-many-me...

Thanks so much!

Yours faithfully,

aimee w

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[11][FOI #4206 email]

Is [12][Hamilton City Council request email] the wrong address for Official Information
requests to Hamilton City Council? If so, please contact us using this
form:
[13]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[14]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

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hide quoted sections

Dear Aimee,

 

Further to your information request of 1 July 2016 in respect of Elected
Member attendance at Council Meetings, I confirm that Hamilton City
Council will be providing you with the requested information.  You
requested:

 

- councillors in attendance
- apologies
- late arrivals (and what constitutes that), and
- early departures (and what constitutes that) for all council meetings
for the 2013 triennium, to date?

Further, could that table contain data on which meetings were considered
mandatory for councillors, and which were considered optional?

However, it is necessary for Hamilton City Council to extend the time
available to it to answer your request to Tuesday 2 August 2016. This
decision is made pursuant to section 14 of the Local Government Official
Information and Meetings Act 1987 (the Act) on the basis that your request
is for a large quantity of information and meeting the original 20 working
day time limit would unreasonably interfere with the operations of
Hamilton City Council.

 

If you have any concerns with the decision(s) referred to in this letter,
you have the right to request an investigation and review by the Ombudsman
under section 27(3) of the Local Government Official Information and
Meetings Act 1987. For your information, the Ombudsman’s contact details
are:

 

Email: [1][email address]

Post: PO Box 10152, Wellington 6143

Telephone: 0800 802 602

 

 

I will be back in contact with you early next week.

 

 

If you have any other queries in the interim, please do not hesitate to
contact me.

 

Kind regards,

 

On Behalf of the Privacy Officer

 

Mary Birch
Acting Manager Democracy

DDI: 07 838 6772 | Email: [2][email address]
[3]Hamilton City Council
Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[4]www.hamilton.govt.nz
[5]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[7]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

 

From: Mary Birch
Sent: Friday, 15 July 2016 10:37 AM
To: '[FOI #4206 email]'
Subject: OFFICIAL INFORMATION REQUEST - ELECTED EMEMBER ATTENDANCE

 

Hi Aimee,

 

I write to acknowledge your information request of 1 July 2016 in respect
of Elected Member attendance at Council Meetings.

 

Please be advised that your request has already been passed on to the
relevant team within Council and you will be informed of the outcome.

 

If you have any queries in the interim, please do not hesitate to contact
me.

 

Kind regards,

 

On Behalf of the Privacy Officer

 

Mary Birch
Acting Manager Democracy

DDI: 07 838 6772 | Email: [9][email address]
[10]Hamilton City Council
Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[11]www.hamilton.govt.nz
[12]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[14]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

-----Original Message-----
From: "aimee w" <[16][FOI #4206 email]>
Sent: Friday, 1 July 2016 7:10 PM
To: "OIA/LGOIMA requests at Hamilton City Council" <[17][Hamilton City Council request email]>
Subject: Official Information request - Mayor and Councillor attendance
this term

Dear Hamilton City Council,

Could you please provide, in table form (.csv or .xls or .xlsx), a
detailed breakdown for the mayor and all councillors, per meeting, of:
- councillors in attendance
- apologies
- late arrivals (and what constitutes that), and
- early departures (and what constitutes that) for all council meetings
for the 2013 triennium, to date?

Further, could that table contain data on which meetings were considered
mandatory for councillors, and which were considered optional?

For context, I'm looking to reproduce the analysis in the blog post below:
[18]https://medium.com/quicksand/how-many-me...

Thanks so much!

Yours faithfully,

aimee w

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[19][FOI #4206 email]

Is [20][Hamilton City Council request email] the wrong address for Official Information
requests to Hamilton City Council? If so, please contact us using this
form:
[21]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[22]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

References

Visible links
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2. mailto:[email address]
3. http://www.hamilton.govt.nz/
4. http://www.hamilton.govt.nz/
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6. http://www.facebook.com/HamiltonCityCoun...
7. http://www.twitter.com/CouncilHamilton
8. http://www.twitter.com/CouncilHamilton
9. mailto:[email address]
10. http://www.hamilton.govt.nz/
11. http://www.hamilton.govt.nz/
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16. mailto:[FOI #4206 email]
17. mailto:[Hamilton City Council request email]
18. https://medium.com/quicksand/how-many-me
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20. mailto:[Hamilton City Council request email]
21. https://fyi.org.nz/change_request/new?bo...
22. https://fyi.org.nz/help/officers

hide quoted sections

 

Dear Aimee

 

Further to your information request of 1 July 2016 in respect of Elected
Member attendance at Council Meetings, I am now able to provide Hamilton
City Council’s response.

 

You requested:

 

1. Could you please provide, in table form (.csv or .xls or .xlsx), a
detailed breakdown for the mayor and all councillors, per meeting, of:

- councillors in attendance

- apologies

- late arrivals (and what constitutes that), and

- early departures (and what constitutes that) for all council meetings
for the 2013 triennium, to date?

 

A: Please find attached a spreadsheet that captures the attendance and
apologies for all formal meetings of the Council.

Please note that where partial attendance is noted, this indicates that
the councillor in question has been absent from the meeting for over 25 %
of the total meeting time.

Any absence under this percentage is not recorded.

For a more detailed record of  times councillors were present within
particular meetings, please feel free to refer to the minutes found at the
following link:

 

[1]http://www.hamilton.govt.nz/our-council/...

 

Any arrival after the meeting start time would be considered a late
arrival.

 

Any departure prior to the meeting closure would be considered an early
departure.

 

 

2. Further, could that table contain data on which meetings were
considered mandatory for councillors, and which were considered optional?

 

A: Meetings of Council are not categorised by Council or the legislation
that Council operates under as ‘mandatory’ or ‘optional’.

 

 

Best regards

 

Deborah

 

 

On behalf of the Privacy Officer

 

Deborah Smith
Committee Advisor

DDI: 07 838 6983|  Email: [2][email address]
[3]Hamilton City Council
Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[4]www.hamilton.govt.nz
[5]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[7]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

 

From: Mary Birch
Sent: Friday, 15 July 2016 10:37 AM
To: '[FOI #4206 email]'
Subject: OFFICIAL INFORMATION REQUEST - ELECTED EMEMBER ATTENDANCE

 

Hi Aimee,

 

I write to acknowledge your information request of 1 July 2016 in respect
of Elected Member attendance at Council Meetings.

 

Please be advised that your request has already been passed on to the
relevant team within Council and you will be informed of the outcome.

 

If you have any queries in the interim, please do not hesitate to contact
me.

 

Kind regards,

 

On Behalf of the Privacy Officer

 

Mary Birch
Acting Manager Democracy

DDI: 07 838 6772 | Email: [9][email address]
[10]Hamilton City Council
Hamilton City Council | Private Bag 3010 | Hamilton 3240 |
[11]www.hamilton.govt.nz
[12]http://data.hcc.govt.nz/branding/faceboo... us on Facebook
[14]http://data.hcc.govt.nz/branding/twitter... us on Twitter
This email and any attachments are strictly confidential and may contain
privileged information. If you are not the intended recipient please
delete the message and notify the sender. You should not read, copy, use,
change, alter, disclose or deal in any manner whatsoever with this email
or its attachments without written authorisation from the originating
sender. Hamilton City Council does not accept any liability whatsoever in
connection with this email and any attachments including in connection
with computer viruses, data corruption, delay, interruption, unauthorised
access or unauthorised amendment. Unless expressly stated to the contrary
the content of this email, or any attachment, shall not be considered as
creating any binding legal obligation upon Hamilton City Council. Any
views expressed in this message are those of the individual sender and may
not necessarily reflect the views of Hamilton City Council.

 

 

 

 

-----Original Message-----
From: "aimee w" <[16][FOI #4206 email]>
Sent: Friday, 1 July 2016 7:10 PM
To: "OIA/LGOIMA requests at Hamilton City Council" <[17][Hamilton City Council request email]>
Subject: Official Information request - Mayor and Councillor attendance
this term

Dear Hamilton City Council,

Could you please provide, in table form (.csv or .xls or .xlsx), a
detailed breakdown for the mayor and all councillors, per meeting, of:
- councillors in attendance
- apologies
- late arrivals (and what constitutes that), and
- early departures (and what constitutes that) for all council meetings
for the 2013 triennium, to date?

Further, could that table contain data on which meetings were considered
mandatory for councillors, and which were considered optional?

For context, I'm looking to reproduce the analysis in the blog post below:
[18]https://medium.com/quicksand/how-many-me...

Thanks so much!

Yours faithfully,

aimee w

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[19][FOI #4206 email]

Is [20][Hamilton City Council request email] the wrong address for Official Information
requests to Hamilton City Council? If so, please contact us using this
form:
[21]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[22]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

[23]Image removed by sender.

References

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hide quoted sections