Dear David Burgess

Thank you for your further email received 11 April 2013, under the Official Information Act 1982. Your request has been forwarded to the appropriate officials at National office to respond. You may expect a response to be sent to you as soon as possible.

Please note that Anzac Day does not count as a ‘working day’ in respect of the Act. Due to this holiday, your response would be due on 10 May 2013.
 
Regards
Official and Parliamentary Information team   |  Ministerial and Executive Services
Ministry of Social Development

-----Original Message-----
From: David Burgess [mailto:[OIA #828 email]]
Sent: Thursday, 11 April 2013 8:22 a.m.
To: Info (MSD)
Subject: Official Information Act request - Management of Personal information

Dear Ministry of Social Development,

In a previous OIA request I asked about you sharing personal information with other agencies.

You confirmed that you send personal information to finance companies, debt collection agencies and so on, but you couldn't tell me any details, as the number of these requests was
not centrally recorded and would require extensive research to obtain.

I was very surprised to hear this to say the least.

It implies that there is no management, tracking, or auditing of the release of personal information.

It would seem personal information is released on an ad-hoc basis, without any mechanism for senior management to even be aware that personal information is being released.

I am currently interested in release of information to non-government agencies only.

My questions are :

(1) At what level is a request for the supply of personal information approved ?

(2) Is an audit process used to ensure personal information is not supplied when it should have been withheld ?

(3) If there is such a process, what is it ?

(4) Is the customers consent required before information is released ?

(5) If any information is released on the basis that the requester assures you that they hold the customers consent, how often is this audited and what is the audit process ?

(6) Does your management require any kind of reporting on the release of personal information to private agencies ? and if so what data is provided to management ?

Thank you very much,

Yours faithfully,

David Burgess

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Please use this email address for all replies to this request: [OIA #828 email]

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This email and any attachments may contain information that is confidential and subject to legal privilege. If you are not the intended recipient, any use, dissemination, distribution or duplication of this email and attachments is prohibited. If you have received this email in error please notify the author immediately and erase all copies of the email and attachments. The Ministry of Social Development accepts no responsibility for changes made to this message or attachments after transmission from the Ministry.

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We have received several error messages from Microsoft Exchange regarding
delivery of the message below and are therefore re-sending it to ensure
that it reaches our requestor. We apologise for any inconvenience caused
by the delayed delivery of the email and we also apologise for any
confusion if the email is received more than once.

 

Regards

Official and Parliamentary Information team   |  Ministerial and Executive
Services Ministry of Social Development

 

-----Original Message-----

From: OIA_Requests (MSD)

Sent: Monday, 22 April 2013 12:53 p.m.

To: [1][OIA #828 email]

Subject: Your Official Information Act Request - Releases of personal
information

 

Dear David Burgess

 

Please find attached a letter regarding your Official Information Act
request of 11 April 2013.

 

Regards

Official and Parliamentary Information team   |  Ministerial and Executive
Services Ministry of Social Development

 

 

 

------------------------------- This email and any attachments may contain
information that is confidential and subject to legal privilege. If you
are not the intended recipient, any use, dissemination, distribution or
duplication of this email and attachments is prohibited. If you have
received this email in error please notify the author immediately and
erase all copies of the email and attachments. The Ministry of Social
Development accepts no responsibility for changes made to this message or
attachments after transmission from the Ministry.
-------------------------------

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