Hello Sam

Your email request for official information dated Friday 25 May 2012 has
been forwarded on to me as a request under the Local Government Official
Information and Meetings Act 1987 (the Act).

This email is to formally acknowledge receipt of your request and to
advise of the procedure pursuant to the Act.

Pursuant to the Act, a reponse is required to be made within 20 working
days of receipt of your request.

Please note that Section 13(2) of the Act provides for a reasonable
charge to be made for the supply of official information and due to the
limited resources WDC has available, all requests for official
information are charged for in accordance with the Ministry of Justice
Charging Guidelines to offset the cost to the ratepayers of providing
additional staff resources to action requests for information.

The Ministry of Justice charging guidelines provide that the cost of
staff time involved in searching for relevant material, abstracting and
collating, copying and transcribing, where the total estimated time is
in excess of one hour should be charged out, after that first hour,
(i.e. the first hour is free of charge) at a rate of $38 for the first
chargeable half hour or part thereof; and then $38 for each additional
half hour or part thereof. The cost of providing copies of documents is
chargeable at 20 cents per A4 copy, after the first 20 copies (i.e. the
first 20 A4 sized photocopies are provided free of charge).
Non-standard sized photocopying will be charged for in accordance with
the Council's set fees and charges. These charge rates are inclusive of
GST.

I have passed your request on to the relevant Manager for actioning.
Should a charge be required to action this request you will be advised
of such prior to the request being actioned.

Michelle Higgie
Executive Assistant
Waitomo District Council
Phone: 07 878 0800
Fax: 07 878 7771
Email: [email address]

Attention:

This e-mail message and accompanying data may contain information that
is confidential and subject to legal privilege. It is intended for use
by the recipient only. If you are not the intended recipient you are
notified that any use, dissemination, distribution or copying of this
message or data is prohibited.

If you have received this email in error, please notify:
[email address] and delete all material pertaining to
this email immediately.

Thank you.

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Dear Sam
 
Further to your request for Official Information dated 25 May 2012 and my
acknowledgement dated 1 June 2012, please accept my apologies for the
delay in providing this response.
 
In respect to your request for a list of all positions (job titles)
directly employed by the Council, and the number of staff in each of those
roles.  Any briefings, reports, advice, transcripts, notes,
correspondence, aide memoires or any other documents regarding any
proposal to amalgamate the Council with neighbouring Councils." I respond
as follows:
 
Staff
 
As requested, attached please find a list of positions for staff currently
employed by the Waitomo District Council (WDC). 
 
Amalgamation
 
WDC also holds a file containing historical information
regarding amalgamation.    As the information is largely paper based, and
substantial, a fee to cover staff time in relation to research, scanning
and/or photocopying of documents will apply. 
 
As advised to you in my response of 1 June 2012 and pursuant to Section
13(2) of the Act, due to the limited resources WDC has available, all
requests for official information which will take in excess of one hour to
action, are charged for in accordance with the Ministry of Justice
Charging Guidelines to offset the cost to the ratepayers of providing
additional staff resources to action requests for information.

The Ministry of Justice charging guidelines provide that the cost of staff
time involved in searching for relevant material, abstracting and
collating, copying and transcribing, where the total estimated time is in
excess of one hour should be charged out, after that first hour, (i.e. the
first hour is free of charge) at a rate of $38 for the first chargeable
half hour or part thereof; and then $38 for each additional half hour or
part thereof.  The cost of providing copies of documents is chargeable
at 20 cents per A4 copy, after the first 20 copies (i.e. the first 20 A4
sized photocopies are provided free of charge). Non-standard sized
photocopying will be charged for in accordance with the Council’s set fees
and charges. These charge rates are inclusive of GST.

It has been estimated that it will take a minimum of 8 hours staff time to
research, collate and copy the information.  Before any further time is
allocated to your request, WDC will require payment as follows:

7 hours (of the 8 hours estimated, the first hour of research is free) at
$38 per half hour = $266.00 (GST inclusive).  Further costs for
photocopying will also be payable prior to final release of the
information you have requested.

Yours sincerely 

Michelle Higgie
Executive Assistant
Waitomo District Council
Phone:  07 878 0800
Fax:  07 878 7771
Email:  [1][email address]
 

Attention:

This e-mail message and accompanying data may contain information that is
confidential and subject to legal privilege. It is intended for use by the
recipient only.  If you are not the intended recipient you are notified
that any use, dissemination, distribution or copying of this message or
data is prohibited.

If you have received this email in error, please notify:
 [email address]  and delete all material pertaining to this
email immediately.

Thank you.

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References

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