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Submissions to the Long Term Plan 2021-31

Matthew Young made this Official Information request to Hutt City Council

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From: Matthew Young

Dear Hutt City Council,

Can I please be provided with all full submissions to HCC's Long Term Plan 2021-31. For reference an archive of submissions to HCC's 2020 Annual Plan is available here-

http://iportal.huttcity.govt.nz/Home/Sea...

I am requesting the same for the 2021-31 LTP.

Thanks,
Matt Young

Link to this

From: Information Management Team
Hutt City Council

Tēnā koe Matthew Young,

 

REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST

 

I am writing to acknowledge receipt of your official information request
dated 28 May 2021 for information regarding submissions to the long term
plan.

 

We received your request on 28 May 2021. We will endeavour to respond to
your request as soon as possible and in any event no later than 20 working
days after the day your request was received. If we are unable to respond
to your request by then, we will notify you of an extension of that
timeframe.

 

If any additional factors come to light which are relevant to your
request, please do not hesitate to contact us so that these can be taken
into account.

 

Nāku noa, nā

 

Hutt City Council

 

 

From: contact mailbox
Sent: Friday, 28 May 2021 4:32 PM
To: Information Management Team
Subject: FW: Official Information request - Submissions to the Long Term
Plan 2021-31 [#5DA20E]

 

-----Original Message-----
From: "Matthew Young" <[FOI #15596 email]>
Sent: Friday, 28 May 2021 4:00 PM
To: "OIA/LGOIMA requests at Hutt City Council" <[Hutt City Council request email]>
Subject: Official Information request - Submissions to the Long Term Plan
2021-31

Dear Hutt City Council,

Can I please be provided with all full submissions to HCC's Long Term Plan
2021-31. For reference an archive of submissions to HCC's 2020 Annual Plan
is available here-

http://iportal.huttcity.govt.nz/Home/Sea...

I am requesting the same for the 2021-31 LTP.

Thanks,
Matt Young

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #15596 email]

Is [Hutt City Council request email] the wrong address for Official Information
requests to Hutt City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
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If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

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From: Information Management Team
Hutt City Council

Attachment Response Letter to Official Information Request Matt Young.pdf
769K Download View as HTML

Tēnā koe Matt Young,

 

We refer to your official information request dated 28 May 2021.

 

Please find attached your response letter.

 

Nāku noa, nā

Hutt City Council

 

 

 

From: Information Management Team
Sent: Monday, 31 May 2021 2:28 PM
To: '[FOI #15596 email]'
Subject: RE: Official Information request - Submissions to the Long Term
Plan 2021-31 [#5DA20E]

 

Tēnā koe Matthew Young,

 

REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST

 

I am writing to acknowledge receipt of your official information request
dated 28 May 2021 for information regarding submissions to the long term
plan.

 

We received your request on 28 May 2021. We will endeavour to respond to
your request as soon as possible and in any event no later than 20 working
days after the day your request was received. If we are unable to respond
to your request by then, we will notify you of an extension of that
timeframe.

 

If any additional factors come to light which are relevant to your
request, please do not hesitate to contact us so that these can be taken
into account.

 

Nāku noa, nā

 

Hutt City Council

 

 

From: contact mailbox
Sent: Friday, 28 May 2021 4:32 PM
To: Information Management Team
Subject: FW: Official Information request - Submissions to the Long Term
Plan 2021-31 [#5DA20E]

 

-----Original Message-----
From: "Matthew Young" <[FOI #15596 email]>
Sent: Friday, 28 May 2021 4:00 PM
To: "OIA/LGOIMA requests at Hutt City Council" <[Hutt City Council request email]>
Subject: Official Information request - Submissions to the Long Term Plan
2021-31

Dear Hutt City Council,

Can I please be provided with all full submissions to HCC's Long Term Plan
2021-31. For reference an archive of submissions to HCC's 2020 Annual Plan
is available here-

http://iportal.huttcity.govt.nz/Home/Sea...

I am requesting the same for the 2021-31 LTP.

Thanks,
Matt Young

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #15596 email]

Is [Hutt City Council request email] the wrong address for Official Information
requests to Hutt City Council? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

hide quoted sections

Link to this

From: Matthew Young

Dear Information Management Team,

Thanks for your response.
With respect, if HCC was 'committed to enabling far greater participation and transparency in this democratic process' as the above letter claims the sensible thing to do would be to release the public submissions as has been previous practice (and as has happened at every other city council in our region).

I am confused as to why collating this information is being perceived to be onerous given that it would have already been collated in some form to a) enable the linked analysis to be done and b) to be provided to elected members for their deliberations.

I also note that the linked analysis is very high level and, for housing and the environment, absent. As a 27 year old resident of our city these are two of the most relevant issues for my vision of the future.

With that being said I note that the Ombudsman's guide for using the LGOIMA (page 25- https://www.ombudsman.parliament.nz/site...) states that;

"the LGOIMA specifically requires agencies to consider consulting them before refusing a request on the basis that the information does not exist or cannot be found, despite reasonable efforts to locate it, or the information cannot be made available without substantial collation or research."

I am unsure whether HCC considered consulting with me before making this decision but I wonder whether an amendment to my request would successfully make the task of collation less onerous. I would be happy to narrow my request to include only the following;

'Haveyoursay online full form, Haveyoursay single priority form, Full paper feedback form, Single priority flyers, Emails and Physical letter' materials.

This would align my request with what has historically been published. It would also reduce the number of individual pieces of feedback by more than 40 percent (from 910 to 527) and, importantly, the number of physical pieces of feedback to be provided by about 90 percent (from 297 to 31- I imagine that this latter category would involve considerably more admin so have assumed it is advantageous to reduce that burden).

Can you please advise whether HCC is willing to release the information contained in this amended request?

Ngā mihi,
Matthew Young

Link to this

From: Information Management Team
Hutt City Council

Tēnā koe Matt Young,

Thank you for your email.

We believe the best next step would be to have a discussion with you regarding the submissions to the Long Term Plan, and our limitations with releasing the information you have requested. Catherine Taylor, Principal Advisor Research & Evaluation is available to discuss this request with you.

Please get in touch by calling the council number +64 4 570 6666.

Nāku noa, nā
Hutt City Council

-----Original Message-----
From: Matthew Young [mailto:[FOI #15596 email]]
Sent: Friday, 25 June 2021 12:38 PM
To: Information Management Team
Subject: [EXTERNAL] RE: Official Information request - Submissions to the Long Term Plan 2021-31 [#5DA20E]

Dear Information Management Team,

Thanks for your response.
With respect, if HCC was 'committed to enabling far greater participation and transparency in this democratic process' as the above letter claims the sensible thing to do would be to release the public submissions as has been previous practice (and as has happened at every other city council in our region).

I am confused as to why collating this information is being perceived to be onerous given that it would have already been collated in some form to a) enable the linked analysis to be done and b) to be provided to elected members for their deliberations.

I also note that the linked analysis is very high level and, for housing and the environment, absent. As a 27 year old resident of our city these are two of the most relevant issues for my vision of the future.

With that being said I note that the Ombudsman's guide for using the LGOIMA (page 25- https://www.ombudsman.parliament.nz/site...) states that;

"the LGOIMA specifically requires agencies to consider consulting them before refusing a request on the basis that the information does not exist or cannot be found, despite reasonable efforts to locate it, or the information cannot be made available without substantial collation or research."

I am unsure whether HCC considered consulting with me before making this decision but I wonder whether an amendment to my request would successfully make the task of collation less onerous. I would be happy to narrow my request to include only the following;

'Haveyoursay online full form, Haveyoursay single priority form, Full paper feedback form, Single priority flyers, Emails and Physical letter' materials.

This would align my request with what has historically been published. It would also reduce the number of individual pieces of feedback by more than 40 percent (from 910 to 527) and, importantly, the number of physical pieces of feedback to be provided by about 90 percent (from 297 to 31- I imagine that this latter category would involve considerably more admin so have assumed it is advantageous to reduce that burden).

Can you please advise whether HCC is willing to release the information contained in this amended request?

Ngā mihi,
Matthew Young

-----Original Message-----

Tēnā koe Matt Young,

 

We refer to your official information request dated 28 May 2021.

 

Please find attached your response letter.

 

Nāku noa, nā

Hutt City Council

 

 

 

From: Information Management Team
Sent: Monday, 31 May 2021 2:28 PM
To: '[FOI #15596 email]'
Subject: RE: Official Information request - Submissions to the Long Term
Plan 2021-31 [#5DA20E]

 

Tēnā koe Matthew Young,

 

REQUEST FOR INFORMATION - LOCAL GOVERNMENT OFFICIAL INFORMATION AND
MEETINGS ACT 1987: ACKNOWLEDGEMENT OF REQUEST

 

I am writing to acknowledge receipt of your official information request
dated 28 May 2021 for information regarding submissions to the long term
plan.

 

We received your request on 28 May 2021. We will endeavour to respond to
your request as soon as possible and in any event no later than 20 working
days after the day your request was received. If we are unable to respond
to your request by then, we will notify you of an extension of that
timeframe.

 

If any additional factors come to light which are relevant to your
request, please do not hesitate to contact us so that these can be taken
into account.

 

Nāku noa, nā

 

Hutt City Council

 

 

From: contact mailbox
Sent: Friday, 28 May 2021 4:32 PM
To: Information Management Team
Subject: FW: Official Information request - Submissions to the Long Term
Plan 2021-31 [#5DA20E]

 

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #15596 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Link to this

From: Matthew Young

Dear Information Management Team,

This has been marked as refused by FYI which I assume is accurate given I have not been provided with any information.
Can you please confirm that you have refused to release the information I requested on 25 June?

Yours sincerely,

Matthew Young

Link to this

From: Information Management Team
Hutt City Council

Hi Matthew,

We have offered to put you in touch with Catherine Taylor, Principal Advisor Research & Evaluation to discuss this request, as there may be an opportunity to release some information in another form. We would like to do this before declining the request.

Please get in touch by calling the council number +64 4 570 6666.

Nāku noa, nā
Hutt City Council

-----Original Message-----
From: Matthew Young [mailto:[FOI #15596 email]]
Sent: Thursday, 2 September 2021 1:53 PM
To: Information Management Team
Subject: RE: [EXTERNAL] RE: Official Information request - Submissions to the Long Term Plan 2021-31 [#5DA20E]

Dear Information Management Team,

This has been marked as refused by FYI which I assume is accurate given I have not been provided with any information.
Can you please confirm that you have refused to release the information I requested on 25 June?

Yours sincerely,

Matthew Young

-----Original Message-----

Tēnā koe Matt Young,

Thank you for your email.

We believe the best next step would be to have a discussion with you regarding the submissions to the Long Term Plan, and our limitations with releasing the information you have requested. Catherine Taylor, Principal Advisor Research & Evaluation is available to discuss this request with you.

Please get in touch by calling the council number +64 4 570 6666.

Nāku noa, nā
Hutt City Council

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #15596 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Link to this

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