Printed from https://fyi.org.nz./request/2326-cost-of-merging-or-sharing-it-services on December 18, 2024 23:45

Cost of merging or sharing IT services

John Jacobson made this Official Information request to South Wairarapa District Council

The request was successful.

From: John Jacobson

Dear South Wairarapa District Council,

This is a request under section 10 of the Local Government Official Information and Meetings Act 1987.

Please provide:

1. any comparative analysis held by the Council of the computer systems currently used by each council in the Wellington region including costs of provision of ICT services.

2. the estimated costs of merging existing computer systems in the various councils in the Wellington region into a single computer system for use in an amalgamated council.

3. proposals, recommendations and reports provided to the regional CEO forum on shared services for ICT and the minutes of the discussion and decisions made in response to those proposals, recommendations and reports.

4. all reports, analysis and recommendations held by the Council on participation in shared services for ICT with other councils in the Wellington region and the comparative advantages and disadvantages identified for participation.

If anything about this request is unclear, or you consider the request may be refused under section 17(f) of the Act, please contact me via the address from which this request was sent.

If the council considers that one of the reasons in section 7(2) of the Act may provide a reason for refusing any part of this request, I urge it to consider the strong public interest in enabling more effective participation by the public in the actions and decisions of local authorities and in the accountability of local authority
members and officials, as described in sections 4(a)(i) and (ii) of the Act.

My preference is to receive this information electronically, as attachments to your response.

Yours faithfully,

John Jacobson

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From: Christine Allanson - Receptionist/PA
South Wairarapa District Council

Good afternoon Mr Jacobson,

This is confirmation that Council has received your email.

Your email was forwarded to Barbara Gavan, EPA to the Mayor & CEO, on Tuesday. Barbara should respond to you in due course, but her email is: [email address] should you need to contact her directly.

Kind regards,

Christine Allanson
Receptionist/PA
South Wairarapa District Council

06 306 9611 x 828
PO Box 6  Martinborough 5741
19 Kitchener Street  Martinborough 5711
www.swdc.govt.nz

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From: Barbara Gavan - Executive Assistant to CEO & Mayor
South Wairarapa District Council

Dear John Jacobsen,
I am replying to your email below seeking information the Local Government Official Information and Meetings Act 1987.

Listed below are the answers to the questions you raised.

1. The South Wairarapa District Council does not hold a comparative analysis of the computer systems currently used by each council in the Wellington region including costs of provision of ICT services .

2. To the best of our knowledge, the estimated costs of merging existing computer systems in the various councils in the Wellington region into a single computer system for use in an amalgamated council has not been calculated.

3. The regional CEO forum on shared services for ICT did not relate to this Council and we do not have the minutes.

4. This Council does not hold any reports, analysis and recommendations on participation in shared services for ICT with other councils in the Wellington region nor any reports on the comparative advantages and disadvantages identified for participation.

The Chief Executive advises that there was some work done by the Wellington based Councils but nothing on a regional basis, and he believes that in the end only one or two may be considering a combined solution.

Your sincerely

Barbara Gavan
Executive Assistant to CEO & Mayor
South Wairarapa District Council

South Wairarapa District Council
06 306 9611 x 828
PO Box 6  Martinborough 5741
19 Kitchener Street  Martinborough 5711
www.swdc.govt.nz

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