Printed from https://fyi.org.nz./request/2325-cost-of-merging-or-sharing-it-services on November 16, 2024 05:32

Cost of merging or sharing IT services

John Jacobson made this Official Information request to Masterton District Council

The request was partially successful.

From: John Jacobson

Dear Masterton District Council,

This is a request under section 10 of the Local Government Official Information and Meetings Act 1987.

Please provide:

1. any comparative analysis held by the Council of the computer systems currently used by each council in the Wellington region including costs of provision of ICT services.

2. the estimated costs of merging existing computer systems in the various councils in the Wellington region into a single computer system for use in an amalgamated council.

3. proposals, recommendations and reports provided to the regional CEO forum on shared services for ICT and the minutes of the discussion and decisions made in response to those proposals, recommendations and reports.

4. all reports, analysis and recommendations held by the Council on participation in shared services for ICT with other councils in the Wellington region and the comparative advantages and disadvantages identified for participation.

If anything about this request is unclear, or you consider the request may be refused under section 17(f) of the Act, please contact me via the address from which this request was sent.

If the council considers that one of the reasons in section 7(2) of the Act may provide a reason for refusing any part of this request, I urge it to consider the strong public interest in enabling more effective participation by the public in the actions and decisions of local authorities and in the accountability of local authority
members and officials, as described in sections 4(a)(i) and (ii) of the Act.

My preference is to receive this information electronically, as attachments to your response.

Yours faithfully,

John Jacobson

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From: Ruth Cox
Masterton District Council

Good morning John

Receipt of your email is acknowledged.

Your email has been forwarded onto the Finance Department for them to action a reply.

Ruth Cox
Office Supervisor
Masterton District Council
Phone (06) 370 6300 ext 704
DDI (06 370 6304
email: [email address]

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From: David Paris
Masterton District Council

Dear Mr Jacobson

Thank you for your request under the Local Government Official Information and Meetings Act 1987, received by email on 10th December, for the following information:

1. any comparative analysis held by the Council of the computer systems currently used by each council in the Wellington region including costs of provision of ICT services.
2. the estimated costs of merging existing computer systems in the various councils in the Wellington region into a single computer system for use in an amalgamated council.
3. proposals, recommendations and reports provided to the regional CEO forum on shared services for ICT and the minutes of the discussion and decisions made in response to those proposals, recommendations and reports.
4. all reports, analysis and recommendations held by the Council on participation in shared services for ICT with other councils in the Wellington region and the comparative advantages and disadvantages identified for participation.

The Masterton District Council does not hold any of the information that you have requested.

The three Wairarapa Councils, at CE level, were party to regional CE discussions about a project look at shared ICT service opportunities. The Wairarapa CE's chose not to be part of that study due to our size, scale and distance from Wellington. So we have not been party to the development of a Wellington shared ICT service, and hold no information on the project. The three CE's may have received reports on the project, but they are not part of this Council's records.

The three Wairarapa councils all use NCS Chameleon software which provides a full FMIS suite of Local Government applications.

Yours sincerely

David Paris
Manager Finance
Masterton District Council
DDI 06 370 6263

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From: John Jacobson

Dear Mr Paris,

Thank you for your swift reply of 12 December.

I note that Masterton District Council is not part of the discussions about shared ICT services in the Wellington region. You then state that as Masterton DC has not been party to the project it holds no information on it.

However, you then state: "The three CE's may have received reports on the project, but they are not part of this Council's records."

Since the Masterton District Council CE is only likely to have received any reports on the project in his capacity as the CE of Masterton District Council, that strongly suggests that any reports that he has received, are in fact held by the Council. If such reports are held by the Council, regardless of the circumstances by which they came to be held section 5 of LGOIMA obliges you to provide them to me on request, unless 'good reason' under section 7 that Act exists for not providing them to me.

I therefore repeat my request that Masterton DC provides me with the information that it holds which falls within the scope of my request of 10 December 2014.

Yours sincerely,

John Jacobson

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From: David Paris
Masterton District Council

Mr Jacobson
I confirm that this Council is transferring your LGOIMA request to WCC, under section 12 of LGOIMA. WCC will respond on our behalf.

David Paris
Manager Finance
Masterton District Council
DDI 06 370 6263

This electronic email and any files transmitted with it are intended solely for
the use of the individual or entity to whom they are addressed.
The views expressed in this message are those of the individual sender and may
not necessarily reflect the views of the Masterton District Council.
If you are not the correct recipient of this email please advise the sender and
delete. Masterton District Council http://www.mstn.govt.nz

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From: Chris Brown

Attachment IRO 4397 FYI Jacobson shared ICT attachment send.pdf
178K Download View as HTML

Attachment IRO 4397 FYI Jacobson shared IT services 01.pdf
647K Download View as HTML

Hello Mr Jacobson,

 

Thank you for your information requests concerning Wellington Region
Shared IT Services.

 

Please find attached a response and additional information, sent on behalf
of the following Councils:

 

Wellington City Council

Greater Wellington Regional Council

Porirua City Council

Upper Hutt City Council

Hutt City Council

Kapiti Coast District Council

Masterton District Council

 

If you have any questions, in the first instance please contact me
directly

 

Kind regards

 

 

Chris Brown
Issues Resolution Officer | Governance Directorate | Wellington City
Council
P 04 801 3479
E [1][email address] | W [2]Wellington.govt.nz | [3]Facebook|
[4]Twitter
IMPORTANT: The information contained in this email may be confidential or
legally privileged. It is intended solely for the recipient or recipients
named in this message. Please note that if you are not the intended
recipient you are not authorised to use, copy or distribute the email or
any information contained in it. If you have received this email in error,
please advise the sender immediately and destroy the original message and
any attachments.

 

 

 

References

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