Kia ora Kevin

Thank you for your official information request to the Department of
Conservation, received on 09/11/2023. 

Your reference number is OIAD-3554.

We will endeavour to respond to your request as soon as possible and no
later than 07/12/2023, being 20 working days after the day your request
was received. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.

If you have any queries email us at [1][email address]. 

Ngā mihi

Government Services

Department of Conservation

Te Papa Atawhai

Privacy: Your details have been recorded in DOC's workflow system and will
be used to provide you with a response to, and communicate with you about,
your request. Records are retained, used and disposed of in accordance
with the Privacy Act 2020 and the Public Records Act 2005. See our
[2]privacy statements for more information about how DOC manages personal
information.

Caution - This message and accompanying data may contain information that
is confidential or subject to legal privilege. If you are not the intended
recipient you are notified that any use, dissemination, distribution or
copying of this message or data is prohibited. If you received this email
in error, please notify us immediately and erase all copies of the message
and attachments. We apologise for the inconvenience. Thank you.

References

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Kia ora Kevin

 

Thank you for your email of 9 November 2023 to the Department of
Conservation, requesting the following information:

 

 1. Please supply me with any/all information in relation to the leasing
of Motutapu Island farm.
 2. Please also send me any information on DOC requirements to work on the
island.

 

We are currently considering your request under the Official Information
Act 1982 (OIA).

 

To provide an adequate response to your request, we are wishing to clarify
the information you are seeking.

 

We are wishing to know the following:

 

o The timeframe for the information you are requesting
o Whether you are seeking information relating to only the farm at
Motutapu Island for both parts of your request
o The type of information you are seeking, for example, signed lease
agreements.

 

Please note that when requesting ‘all’ or ‘any’ information on a given
topic, this material could include but is not limited to internal and
external emails, as well as documentation, including draft documentation,
since the Department of Conservation’s formation in 1987. As such, we may
not be able to provide ‘all’ and ‘any’ information on the requested topic
and may refuse the request pursuant to section 18(f) of the OIA – as the
information requested cannot be made available without substantial
collation or research.

 

Accordingly, we suggest the timeframe for the information you are seeking
to be either current, for example, current lease agreements, or within the
last two calendar years. We also suggest requesting formal documentation,
such as final decision-documents, and/or signed lease agreements.

 

Could you please let us know your responses to our above queries, and any
further context, which may be valuable for the Department to adequately
respond to your request, by close-of-business 21 November 2023, so we can
continue processing your request in accordance with the OIA.

 

Alternatively, if you are wishing to verbally discuss your request with
us, please message the Department of Conservation’s OIA email address
listed on our webpage -
[1]https://www.doc.govt.nz/footer-links/con...
- and we can arrange a time to chat with you.

 

Ngā mihi

 

Governance and Government Services
Department of Conservation | Te Papa Atawhai

[2]www.doc.govt.nz

[3]The DOC logo: a green, blue and white shield with the words Department
of Conservation Te Papa Atawhai

 

Caution - This message and accompanying data may contain information that
is confidential or subject to legal privilege. If you are not the intended
recipient you are notified that any use, dissemination, distribution or
copying of this message or data is prohibited. If you received this email
in error, please notify us immediately and erase all copies of the message
and attachments. We apologise for the inconvenience. Thank you.

References

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2. http://www.doc.govt.nz/

Kia ora Kevin

 

Many thanks for your email.

 

To clarify, are you seeking lease documents currently in place for the
Motutapu Island farm only for part one of your request?

 

For part two of your request, are you seeking an explanation on the
process and/or the relevant application forms for obtaining a lease to
graze/farm on Motutapu Island? In addition, or alternatively, are you
seeking an explanation on the process and/or the relevant application
forms to undertake other concession activity on Motutapu Island?

 

Thank you for your assistance.

 

Ngā mihi

 

Governance and Government Services
Department of Conservation | Te Papa Atawhai

[1]www.doc.govt.nz

[2]The DOC logo: a green, blue and white shield with the words Department
of Conservation Te Papa Atawhai

 

 

-----Original Message-----
From: Kevin Middleton <[FOI #24699 email]>
Sent: Wednesday, November 15, 2023 4:50 PM
To: Government Services <[email address]>
Subject: OIAD-3554 - Requestor response to clarification request

 

Dear Government Services,

Thank you for this reply, yes formal documentation of the current lease
agreements! for the farm as well as any other lease arrangements DOC has
with any entity.  Time frame is dependent on the applicable law available
at this time.

 

Yours sincerely,

 

Kevin Middleton

 

-----Original Message-----

 

Kia ora Kevin

 

 

 

Thank you for your email of 9 November 2023 to the Department of 
Conservation, requesting the following information:

 

 

 

 1. Please supply me with any/all information in relation to the leasing 
of Motutapu Island farm.

 2. Please also send me any information on DOC requirements to work on
the  island.

 

 

 

We are currently considering your request under the Official Information 
Act 1982 (OIA).

 

 

 

To provide an adequate response to your request, we are wishing to
clarify  the information you are seeking.

 

 

 

We are wishing to know the following:

 

 

 

o The timeframe for the information you are requesting  o Whether you are
seeking information relating to only the farm at  Motutapu Island for both
parts of your request  o The type of information you are seeking, for
example, signed lease  agreements.

 

 

 

Please note that when requesting ‘all’ or ‘any’ information on a given 
topic, this material could include but is not limited to internal and 
external emails, as well as documentation, including draft documentation, 
since the Department of Conservation’s formation in 1987. As such, we may 
not be able to provide ‘all’ and ‘any’ information on the requested topic 
and may refuse the request pursuant to section 18(f) of the OIA – as the 
information requested cannot be made available without substantial 
collation or research.

 

 

 

Accordingly, we suggest the timeframe for the information you are seeking 
to be either current, for example, current lease agreements, or within
the  last two calendar years. We also suggest requesting formal
documentation,  such as final decision-documents, and/or signed lease
agreements.

 

 

 

Could you please let us know your responses to our above queries, and any 
further context, which may be valuable for the Department to adequately 
respond to your request, by close-of-business 21 November 2023, so we can 
continue processing your request in accordance with the OIA.

 

 

 

Alternatively, if you are wishing to verbally discuss your request with 
us, please message the Department of Conservation’s OIA email address 
listed on our webpage - 
[1][3]https://www.doc.govt.nz/footer-links/con...

- and we can arrange a time to chat with you.

 

 

 

Ngā mihi

 

 

 

Governance and Government Services

Department of Conservation | Te Papa Atawhai

 

[2][4]www.doc.govt.nz

 

[3]The DOC logo: a green, blue and white shield with the words Department 
of Conservation Te Papa Atawhai

 

 

 

Caution - This message and accompanying data may contain information that 
is confidential or subject to legal privilege. If you are not the
intended  recipient you are notified that any use, dissemination,
distribution or  copying of this message or data is prohibited. If you
received this email  in error, please notify us immediately and erase all
copies of the message  and attachments. We apologise for the
inconvenience. Thank you.

 

References

 

Visible links

1.
[5]https://www.doc.govt.nz/footer-links/con...

2. [6]http://www.doc.govt.nz/

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[7][FOI #24699 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[8]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

Caution - This message and accompanying data may contain information that
is confidential or subject to legal privilege. If you are not the intended
recipient you are notified that any use, dissemination, distribution or
copying of this message or data is prohibited. If you received this email
in error, please notify us immediately and erase all copies of the message
and attachments. We apologise for the inconvenience. Thank you.

References

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4. http://www.doc.govt.nz/
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7. mailto:[FOI #24699 email]
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hide quoted sections

Kia ora Kevin

 

Thank you for your email.

 

Please note that any clarification or amendment of a request is considered
to be a new request for the purpose of calculating the maximum statutory
timeframe for a response, if made within seven days of receiving your
request. Please see section 15(1AA) of the OIA:
[1]https://www.legislation.govt.nz/act/publ...

 

We endeavour to provide you a response to your request by 18 December
2023.

 

Any queries, please let us know.

 

Ngā mihi

 

Governance and Government Services
Department of Conservation | Te Papa Atawhai

[2]www.doc.govt.nz

[3]The DOC logo: a green, blue and white shield with the words Department
of Conservation Te Papa Atawhai

-----Original Message-----

From: Kevin Middleton <[4][FOI #24699 email]>

Sent: Monday, November 20, 2023 8:00 AM

To: Government Services <[5][email address]>

Subject: RE: OIAD-3554 - Requestor response to clarification request

 

Dear Government Services,

Yes to all your reply's.

 

Yours sincerely,

 

Kevin Middleton

 

-----Original Message-----

 

Kia ora Kevin

 

 

 

Many thanks for your email.

 

 

 

To clarify, are you seeking lease documents currently in place for the 
Motutapu Island farm only for part one of your request?

 

 

 

For part two of your request, are you seeking an explanation on the 
process and/or the relevant application forms for obtaining a lease to 
graze/farm on Motutapu Island? In addition, or alternatively, are you 
seeking an explanation on the process and/or the relevant application 
forms to undertake other concession activity on Motutapu Island?

 

 

 

Thank you for your assistance.

 

 

 

Ngā mihi

 

 

 

Governance and Government Services

Department of Conservation | Te Papa Atawhai

 

[1][6]www.doc.govt.nz

 

[2]The DOC logo: a green, blue and white shield with the words Department 
of Conservation Te Papa Atawhai

 

 

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[7][FOI #24699 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[8]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

Caution - This message and accompanying data may contain information that
is confidential or subject to legal privilege. If you are not the intended
recipient you are notified that any use, dissemination, distribution or
copying of this message or data is prohibited. If you received this email
in error, please notify us immediately and erase all copies of the message
and attachments. We apologise for the inconvenience. Thank you.

References

Visible links
1. https://www.legislation.govt.nz/act/publ...
2. http://www.doc.govt.nz/
4. mailto:[FOI #24699 email]
5. mailto:[email address]
6. http://www.doc.govt.nz/
7. mailto:[FOI #24699 email]
8. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora Kevin

Thank you for your request received on 09/11/2023 to the Department of
Conservation.

Please find attached our response to your request.

If you have any queries email us at [1][email address]. 

Ngā mihi

Government Services
Department of Conservation
Te Papa Atawhai

Caution - This message and accompanying data may contain information that
is confidential or subject to legal privilege. If you are not the intended
recipient you are notified that any use, dissemination, distribution or
copying of this message or data is prohibited. If you received this email
in error, please notify us immediately and erase all copies of the message
and attachments. We apologise for the inconvenience. Thank you.

References

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