Thank you for contacting Hon Simeon Brown MP, Minister of Transport,
Minister of Local Government, Minister for Energy and Minister for
Auckland.

Hon Simeon Brown considers all correspondence important and appreciates
you taking the time to write. As the Minister receives a large amount of
correspondence, it is not always possible to personally reply to all
emails.

* If your correspondence is related to a constituent matter, please get in
touch with the Minister’s electorate team by email:
[email address] or by calling one of his team on 09
572-0000
* If your correspondence is diary related, requests will be processed
accordingly and we will be back in contact with you
* If your correspondence requires a response, you can expect a response in
due course
* If your correspondence relates to another Minister's portfolio, your
correspondence will be transferred to the appropriate Minister
* If your correspondence expresses an opinion, it will be noted
* If you have made a request for official information, this will be
managed in accordance with the provisions of the Official Information Act
1982, which may include transfer to a more relevant Minister or Agency
* If your request relates to media, it will be referred to the media team
* Latest information from the Beehive can be found here:
https://www.beehive.govt.nz/
Thank you for the taking the time to write.

Kind regards,
[cid:image001.jpg@01DA43A9.6D8F41D0]
Office of Hon Simeon Brown MP
Minister of Transport, Minister of Local Government, Minister for Energy,
Minister for Auckland
Email: [Simeon Brown request email]
Website: www.Beehive.govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand

Authorised by Hon Simeon Brown MP, Parliament Buildings, Wellington

Disclaimer: The information in this email (including attachments) is
confidential and may be legally privileged. If an addressing or
transmission error has misdirected this email, please notify the author by
replying to this email and destroy the message. If you are not the
intended recipient, any use, disclosure, copying or distribution is
prohibited and may be unlawful.
Please note information about meetings related to the Ministers’
portfolios will be proactively released (this does not include personal or
constituency matters). For each meeting in scope, the summary would list:
date, time (start and finish), brief description, location, who the
meeting was with, and the portfolio. If you attend a meeting with the
Minister on behalf of an organisation, the name of the organisation will
be released. If you are a senior staff member at an organisation, or meet
with the Minister in your personal capacity, your name may also be
released. The location of the meeting will be released, unless it is a
private residence. The proactive release will be consistent with the
provisions in the Official Information Act, including privacy
considerations. Under the Privacy Act 1993 you have the right to ask for a
copy of any personal information we hold about you, and to ask for it to
be corrected if you think it is wrong. If you’d like to ask for a copy of
your information, or to have it corrected, or are concerned about the
release of your information in the meeting disclosure, please contact the
sender. You can read more about the proactive release policy at
https://www.dia.govt.nz/Proactive-Releas...

--------------------------------------------------------------------------

Good morning,

Thank you for your Official Information Act 1982 (the Act) request, received on 22/10/2024, in which you requested the following information:

I am writing to formally request access to any meeting notes and minutes recorded by you or your office for meetings held on the following dates:

9 May 2024
8 August 2024
28 August 2024
12 September 2024
26 September 2024

Your request will be answered within the provisions of the Official Information Act.

Kind regards,

Noemi Leinfellner
Private Secretary (Administration) | Office of Hon Simeon Brown
Minister of Transport, Minister of Local Government, Minister for Energy, Minister for Auckland

Reception: 04 817 6804
Email: [email address] Website: www.beehive.govt.nz
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand

Disclaimer: The information in this email (including attachments) is confidential and may be legally privileged. If an addressing or transmission error has misdirected this email, please notify the author by replying to this email and destroy the message. If you are not the intended recipient, any use, disclosure, copying or distribution is prohibited and may be unlawful.
Please note information about meetings related to the Ministers' portfolios will be proactively released (this does not include personal or constituency matters). For each meeting in scope, the summary would list: date, time (start and finish), brief description, location, who the meeting was with, and the portfolio. If you attend a meeting with the Minister on behalf of an organisation, the name of the organisation will be released. If you are a senior staff member at an organisation, or meet with the Minister in your personal capacity, your name may also be released. The location of the meeting will be released, unless it is a private residence. The proactive release will be consistent with the provisions in the Official Information Act, including privacy considerations. Under the Privacy Act 1993 you have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you'd like to ask for a copy of your information, or to have it corrected, or are concerned about the release of your information in the meeting disclosure, please contact the sender. You can read more about the proactive release policy at https://www.dia.govt.nz/Proactive-Releas...

-----Original Message-----
From: P Robins <[FOI #28855 email]>
Sent: Tuesday, 22 October 2024 12:57 AM
To: Simeon Brown (MIN) <[email address]>
Subject: OIA24-429 | Official Information request - Minutes

Dear Simeon Brown,

I am writing to formally request access to any meeting notes and minutes recorded by you or your office for meetings held on the following dates:

9 May 2024
8 August 2024
28 August 2024
12 September 2024
26 September 2024

Yours faithfully,

P Robins

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #28855 email]

Is [Simeon Brown request email] the wrong address for Official Information requests to Simeon Brown? If so, please contact us using this form:
https://urldefense.com/v3/__https://fyi....

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://urldefense.com/v3/__https://fyi....

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

________________________________

hide quoted sections

Dear P Robbins,

 

Thank you for your Official Information Act 1982 (the Act) request,
received on 22/10/2024, in which you requested the following:

 

any meeting notes and minutes recorded by you or your office for meetings
held on the following dates:

 

9 May 2024

8 August 2024

28 August 2024

12 September 2024

26 September 2024

 

I am writing to advise you that as it stands, your request may be refused
under section 18(f) of the Act which applies where information cannot be
made available without substantial collation or research.

 

We are inviting you to clarify the meeting notes and minutes you are
seeking. For example, you may wish to:

o Specify a particular meeting the Minister had on the dates listed.
o Nominate a time period for which meetings you are seeking information
(for example, between a specific window of hours for each day).
o Specify a particular topic you are seeking notes and minutes for.

 

Please note, any clarification or amendment of a request is considered to
be a new request for the purpose of calculating the maximum statutory
timeframe for response—see section 15(1AA) of the Act. We will be in the
best position to respond to your request if you provide a response by
Friday 25 October 2024.

 

Allie

 

Office of Hon Simeon Brown

Minister for Energy, Minister of Local Government, Minister of Transport,
Minister for Auckland, Member of Parliament for Pakuranga
 

Website: [1]www.Beehive,govt.nz

Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand

 

Authorised by Hon Simeon Brown, Parliament Buildings, Wellington

Disclaimer: The information in this email (including attachments) is
confidential and may be legally privileged. If an addressing or
transmission error has misdirected this email, please notify the author by
replying to this email and destroy the message. If you are not the
intended recipient, any use, disclosure, copying or distribution is
prohibited and may be unlawful.

Please note information about meetings related to the Ministers’
portfolios will be proactively released (this does not include personal or
constituency matters). For each meeting in scope, the summary would list:
date, time (start and finish), brief description, location, who the
meeting was with, and the portfolio. If you attend a meeting with the
Minister on behalf of an organisation, the name of the organisation will
be released. If you are a senior staff member at an organisation, or meet
with the Minister in your personal capacity, your name may also be
released. The location of the meeting will be released, unless it is a
private residence. The proactive release will be consistent with the
provisions in the Official Information Act, including privacy
considerations. Under the Privacy Act 1993 you have the right to ask for a
copy of any personal information we hold about you, and to ask for it to
be corrected if you think it is wrong. If you’d like to ask for a copy of
your information, or to have it corrected, or are concerned about the
release of your information in the meeting disclosure, please contact the
sender. You can read more about the proactive release policy at
[2]https://www.dia.govt.nz/Proactive-Releas...

 

 

 

Kind regards,

 

Allie Chau - Private Secretary (Local Government)

Ph: 027 292 0865

 

-----Original Message-----

From: Simeon Brown (MIN) <[3][email address]>

Sent: Tuesday, 22 October 2024 9:43 AM

To: P Robins <[4][FOI #28855 email]>

Subject: RE: OIA24-429 | Official Information request - Minutes

 

Good morning, 

 

Thank you for your Official Information Act 1982 (the Act) request,
received on 22/10/2024, in which you requested the following information: 

 

I am writing to formally request access to any meeting notes and minutes
recorded by you or your office for meetings held on the following dates:

 

9 May 2024

8 August 2024

28 August 2024

12 September 2024

26 September 2024

 

Your request will be answered within the provisions of the Official
Information Act. 

 

Kind regards, 

 

 

Noemi Leinfellner

Private Secretary (Administration) | Office of Hon Simeon Brown Minister
of Transport, Minister of Local Government, Minister for Energy, Minister
for Auckland

 

Reception: 04 817 6804

Email: [5][email address] Website:
[6]www.beehive.govt.nz Private Bag 18041, Parliament Buildings, Wellington
6160, New Zealand

 

Disclaimer: The information in this email (including attachments) is
confidential and may be legally privileged. If an addressing or
transmission error has misdirected this email, please notify the author by
replying to this email and destroy the message. If you are not the
intended recipient, any use, disclosure, copying or distribution is
prohibited and may be unlawful.

Please note information about meetings related to the Ministers’
portfolios will be proactively released (this does not include personal or
constituency matters). For each meeting in scope, the summary would list:
date, time (start and finish), brief description, location, who the
meeting was with, and the portfolio. If you attend a meeting with the
Minister on behalf of an organisation, the name of the organisation will
be released. If you are a senior staff member at an organisation, or meet
with the Minister in your personal capacity, your name may also be
released. The location of the meeting will be released, unless it is a
private residence. The proactive release will be consistent with the
provisions in the Official Information Act, including privacy
considerations. Under the Privacy Act 1993 you have the right to ask for a
copy of any personal information we hold about you, and to ask for it to
be corrected if you think it is wrong. If you’d like to ask for a copy of
your information, or to have it corrected, or are concerned about the
release of your information in the meeting disclosure, please contact the
sender. You can read more about the proactive release policy at
[7]https://www.dia.govt.nz/Proactive-Releas...

 

 

-----Original Message-----

From: P Robins <[8][FOI #28855 email]>

Sent: Tuesday, 22 October 2024 12:57 AM

To: Simeon Brown (MIN) <[9][email address]>

Subject: OIA24-429 | Official Information request - Minutes

 

Dear Simeon Brown,

 

I am writing to formally request access to any meeting notes and minutes
recorded by you or your office for meetings held on the following dates:

 

9 May 2024

8 August 2024

28 August 2024

12 September 2024

26 September 2024

 

Yours faithfully,

 

P Robins

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[10][FOI #28855 email]

 

Is [11][Simeon Brown request email] the wrong address for Official
Information requests to Simeon Brown? If so, please contact us using this
form:

[12]https://urldefense.com/v3/__https://fyi....

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[13]https://urldefense.com/v3/__https://fyi....

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

--------------------------------------------------------------------------

References

Visible links
1. http://www.beehive,govt.nz/
2. https://www.dia.govt.nz/Proactive-Releas...
3. mailto:[email address]
4. mailto:[FOI #28855 email]
5. mailto:[email address]
6. http://www.beehive.govt.nz/
7. https://www.dia.govt.nz/Proactive-Releas...
8. mailto:[FOI #28855 email]
9. mailto:[email address]
10. mailto:[FOI #28855 email]
11. mailto:[Simeon Brown request email]
12. https://urldefense.com/v3/__https:/fyi.o...
13. https://urldefense.com/v3/__https:/fyi.o...

hide quoted sections

Dear P Robins,

 

Thank you for your email.

 

On 22 October 2024, we contacted you via email to discuss the scope of
your request to better understand what you were looking for and narrow the
scope. The reason for this was due to the broad nature of the request and
the fact that no specific meeting notes were requested. This meant that
the response would require substantial collation that would unreasonably
impact the normal operation of the office.

 

As you declined the option to refine, your request is refused under
section 18(f) of the Act, as it requires substantial collation and
research that would be expected to unreasonably impact the normal
operation of the office.

 

Yours sincerely,

 

Allie

 

 

Office of Hon Simeon Brown

Minister for Energy, Minister of Local Government, Minister of Transport,
Minister for Auckland, Member of Parliament for Pakuranga
 

Website: [1]www.Beehive,govt.nz

Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand

 

Authorised by Hon Simeon Brown, Parliament Buildings, Wellington

Disclaimer: The information in this email (including attachments) is
confidential and may be legally privileged. If an addressing or
transmission error has misdirected this email, please notify the author by
replying to this email and destroy the message. If you are not the
intended recipient, any use, disclosure, copying or distribution is
prohibited and may be unlawful.

Please note information about meetings related to the Ministers’
portfolios will be proactively released (this does not include personal or
constituency matters). For each meeting in scope, the summary would list:
date, time (start and finish), brief description, location, who the
meeting was with, and the portfolio. If you attend a meeting with the
Minister on behalf of an organisation, the name of the organisation will
be released. If you are a senior staff member at an organisation, or meet
with the Minister in your personal capacity, your name may also be
released. The location of the meeting will be released, unless it is a
private residence. The proactive release will be consistent with the
provisions in the Official Information Act, including privacy
considerations. Under the Privacy Act 1993 you have the right to ask for a
copy of any personal information we hold about you, and to ask for it to
be corrected if you think it is wrong. If you’d like to ask for a copy of
your information, or to have it corrected, or are concerned about the
release of your information in the meeting disclosure, please contact the
sender. You can read more about the proactive release policy at
[2]https://www.dia.govt.nz/Proactive-Releas...

 

 

 

Dear P Robins,

 

Thank you for your email.

 

On 22 October 2024, we contacted you via email to discuss the scope of
your request to better understand what you were looking for and narrow the
scope. The reason for this was due to the broad nature of the request and
the fact that no specific meeting notes were requested. This meant that
the response would require substantial collation that would unreasonably
impact the normal operation of the office.

 

As you declined the option to refine, your request is refused under
section 18(f) of the Act, as it requires substantial collation and
research that would be expected to unreasonably impact the normal
operation of the office.

 

 

-----Original Message-----
From: P Robins <[FOI #28855 email]>
Sent: Tuesday, 22 October 2024 11:37 PM
To: Allie Chau <[email address]>
Subject: RE: OIA24-429 | Official Information request - Minutes

 

Dear Allie Chau,

 

I decline to refine my request.

 

Yours sincerely,

 

P Robins

 

-----Original Message-----

 

Dear P Robbins,

 

 

 

Thank you for your Official Information Act 1982 (the Act) request, 
received on 22/10/2024, in which you requested the following:

 

 

 

any meeting notes and minutes recorded by you or your office for meetings 
held on the following dates:

 

 

 

9 May 2024

 

8 August 2024

 

28 August 2024

 

12 September 2024

 

26 September 2024

 

 

 

I am writing to advise you that as it stands, your request may be refused 
under section 18(f) of the Act which applies where information cannot be 
made available without substantial collation or research.

 

 

 

We are inviting you to clarify the meeting notes and minutes you are 
seeking. For example, you may wish to:

 

o Specify a particular meeting the Minister had on the dates listed.

o Nominate a time period for which meetings you are seeking information 
(for example, between a specific window of hours for each day).

o Specify a particular topic you are seeking notes and minutes for.

 

 

 

Please note, any clarification or amendment of a request is considered to 
be a new request for the purpose of calculating the maximum statutory 
timeframe for response—see section 15(1AA) of the Act. We will be in the 
best position to respond to your request if you provide a response by 
Friday 25 October 2024.

 

 

 

Allie

 

 

 

Office of Hon Simeon Brown

 

Minister for Energy, Minister of Local Government, Minister of Transport, 
Minister for Auckland, Member of Parliament for Pakuranga

 

 

Website: [1][3]www.Beehive,govt.nz

 

Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand

 

 

 

Authorised by Hon Simeon Brown, Parliament Buildings, Wellington

 

Disclaimer: The information in this email (including attachments) is 
confidential and may be legally privileged. If an addressing or 
transmission error has misdirected this email, please notify the author
by  replying to this email and destroy the message. If you are not the 
intended recipient, any use, disclosure, copying or distribution is 
prohibited and may be unlawful.

 

Please note information about meetings related to the Ministers’

portfolios will be proactively released (this does not include personal
or  constituency matters). For each meeting in scope, the summary would
list:

date, time (start and finish), brief description, location, who the 
meeting was with, and the portfolio. If you attend a meeting with the 
Minister on behalf of an organisation, the name of the organisation will 
be released. If you are a senior staff member at an organisation, or meet 
with the Minister in your personal capacity, your name may also be 
released. The location of the meeting will be released, unless it is a 
private residence. The proactive release will be consistent with the 
provisions in the Official Information Act, including privacy 
considerations. Under the Privacy Act 1993 you have the right to ask for
a  copy of any personal information we hold about you, and to ask for it
to  be corrected if you think it is wrong. If you’d like to ask for a copy
of  your information, or to have it corrected, or are concerned about the 
release of your information in the meeting disclosure, please contact the 
sender. You can read more about the proactive release policy at 
[2][4]https://urldefense.com/v3/__https://www....

 

 

 

 

 

 

 

Kind regards,

 

 

 

Allie Chau - Private Secretary (Local Government)

 

Ph: 027 292 0865

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[5][FOI #28855 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[6]https://urldefense.com/v3/__https://fyi....

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

--------------------------------------------------------------------------

References

Visible links
1. http://www.beehive,govt.nz/
2. https://www.dia.govt.nz/Proactive-Releas...
3. http://www.beehive,govt.nz/
4. https://urldefense.com/v3/__https:/www.d...
5. mailto:[FOI #28855 email]
6. https://urldefense.com/v3/__https:/fyi.o...

hide quoted sections