Printed from https://fyi.org.nz./request/29412-all-meetings-involving-the-pm-between-1-march-and-19-march-2020 on January 19, 2025 13:35

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All meetings involving the PM between 1 March and 19 March 2020

Chris Johnston made this Official Information request to Department of the Prime Minister and Cabinet

This request has an unknown status. We're waiting for Chris Johnston to read a recent response and update the status.

From: Chris Johnston

Dear Department of the Prime Minister and Cabinet,

Please provide a list of all meetings and conference calls involving the Prime Minister between 1 March 2020 and 31 March 2020 inclusive.

Please include the date, time, topic and the attendees (and which organisation they were from) for each event.

Where privacy of a natural person is a problem I am happy for this to be redacted - but will require the organisation and purpose of the meeting to be included. Similarly, the job title of any attending public official should be mentioned.

For clarity, I am not interested in press conferences, public appearances or one-to-one incoming/outgoing phone calls. Where a call is with a conference line bridge then this is in scope of this request. Where the other attendees on that Conference line bridge is not part of a Public Record then this is out of scope - noting that Minutes/Notes/MS Messenger session logs and similar are all Public Records.

Please let me know if you would like to Consult.

Yours faithfully,

Chris Johnston

Link to this

From: Information [DPMC]
Department of the Prime Minister and Cabinet

Tēnā koe, 

 

Thank you for emailing the Department of the Prime Minister and Cabinet
(DPMC), including the National Emergency Management Agency (NEMA).

DPMC can't respond to emails that are outside its scope. If the subject of
your email doesn't relate to the work of DPMC, we may forward your email
to the appropriate Minister or agency who will respond to you directly. To
find out more about DPMC's functions please view our
website [1]https://dpmc.govt.nz/.

 

If your correspondence is intended for the Prime Minister please email his
office at [2][email address]. Contact information for
other Members of Parliament can be found at
[3]https://www.parliament.nz/en/get-involve....

Common questions:

* Official Information Act (OIA) requests will be formally acknowledged
during office hours and actioned accordingly. For more information
about the statutory OIA timeframes please see
[4]http://www.ombudsman.parliament.nz/.
* For job opportunities within DPMC see
[5]https://centralagenciesjobs.cass.govt.nz.... Please use this
website to apply for vacancies. Resumes received through other avenues
will not be considered.
* New Zealand visas and requests for asylum are managed by Immigration
New Zealand. Please see  [6]https://www.immigration.govt.nz/. 

We hope one of the above links helps answer your question. Thanks again
and please take care.

Link: [7]File-List
Link: [8]Edit-Time-Data
Link: [9]themeData
Link: [10]colorSchemeMapping

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

[UNCLASSIFIED]

Kia ora,

Thank you for your request under the Official Information Act 1982 (OIA)
received on 2nd December 2024, copied below. We will respond to your
request within the statutory timeframes set out in the Act. If we are
unable to meet these timeframes we will notify you.

Your request will be managed by the Ministerial Services team within DPMC.
If you have any queries, please feel free to contact us at
[DPMC request email].

DPMC may publish the response to your OIA request. If we publish the
response your personal information, including your name and contact
details, will be removed.

Ngā mihi,

Ministerial Coordinator 
Ministerial Services 
Strategy, Governance and Engagement 
Department of the Prime Minister and Cabinet 
  
E    [DPMC request email] 

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Link to this

From: Information [DPMC]
Department of the Prime Minister and Cabinet

Attachment DPMCOIA Reply OIA 2024 25 0502 Johnston Meetings and conference calls involving Jacinda Ar 4969343.1.pdf
130K Download View as HTML

[UNCLASSIFIED]

Kia ora,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator 
Ministerial Services 
Strategy, Governance and Engagement 
Department of the Prime Minister and Cabinet 
  
E    [1][DPMC request email] 

 

 

 

Link: [2]File-List
Link: [3]Edit-Time-Data
Link: [4]themeData
Link: [5]colorSchemeMapping

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The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

Visible links
1. mailto:[DPMC request email]
2. file:///tmp/Signature_files/filelist.xml
3. file:///tmp/Signature_files/editdata.mso
4. file:///tmp/Signature_files/themedata.thmx
5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
7. file:///tmp/Signature_files/editdata.mso
8. file:///tmp/Signature_files/themedata.thmx
9. file:///tmp/Signature_files/colorschememapping.xml

Link to this

From: Chris Johnston

Dear Information [DPMC],

Thanks for your reply and the referral to the site: https://www.beehive.govt.nz/sites/defaul...

This information has helped to focus the follow-up requests below. Where any information is already publicly available online then please provide the link.

Could the following please be provided for the date range 9 March 2020 to 19 March 2020 inclusive:
1) Outgoing call logs from the Prime Minister's government provided mobile and desk phones. Phone numbers can be redacted. At least the date, time, duration need to be provided. An extract from the corporate bill to Parliamentary Services might suffice but I leave it to you to decide the best source.

2) Agenda and Minutes/Actions from the following meetings - please provide what you can based on what exists (eg formal Minutes may not exist in every instance, but a follow up email by an official in the PMO may detail Actions):
- 3 March 2020 12:00 - 12:30 CEO, Chair and Head of Corporate Affairs of Air New Zealand
- 9 March 2020 11:30 -12:00 COVID-19 Update
- 9 March 2020 14:45 - 14:50 Phone Call: Newly appointed Commissioner of Police
- 10 March 2020 17:00 - 18:00 External Relations and Security Cabinet Committee
- 11 March 2020 15:15 - 15:45 Chief Executive and General Manager of Business New Zealand
- 11 March 2020 16:00 - 16:30 Council of Trade Unions
- 11 March 2020 16:30 - 17:30 Cabinet Committee on COVID-19
- 12 March 2020 22:00 - 22:45 Teleconference: Ministerial Meeting - COVID-19 Ministers
- 14 March 2020 13:00 - 14:00 Teleconference: Cabinet
- 15 March 2020 11:30 - 12:00 Phone Call: Deputy Prime Minister and Minister Robertson
- 16 March 2020 12:00 - 12:30 COVID-19 Update
- 16 March 2020 13:00 - 15:00 Cabinet Meeting
- 17 March 2020 09:00 - 09:15 Phone: Ulu 0 Tokelau
- 17 March 2020 16:00 - 16:30 Meet: Prime Ministers Office Staff
- 18 March 2020 08:30 - 08:45 Fonterra CE and Chair
- 18 March 2020 09:30 - 10:15 Cabinet Social Wellbeing Committee
- 18 March 2020 10:15 - 10:30 Dr Siouxie Wiles and Dr Michelle Dickinson
- 18 March 2020 11:00 - 11:45 Local Government New Zealand
- 18 March 2020 16:30 - 17:30 Cabinet Committee on COVID-19
- 19 March 2020 16:00 - 17:00 Cabinet

3) The following meeting titles are withheld in accordance with s9(2)(f)(iv) of the Official Information Act -
- 3 March 2020 12:30 - 13:00
- 10 March 2020 15:00 - 15;30
- 18 March 2020 12:00 - 13:00

That section says: "this section applies if, and only if, the withholding of the information is necessary to (f) maintain the constitutional conventions for the time being which protect (iv) the confidentiality of advice tendered by Ministers of the Crown and officials"

Section 9(1) says "Where this section applies, good reason for withholding official information exists, for the purpose of section 5, unless, in the circumstances of the particular case, the withholding of that information is outweighed by other considerations which render it desirable, in the public interest, to make that information available."

With the passage of time, and in light of the recent Phase 1 of the Royal Commission Report in COVID-19 - could you please review whether:
- This classification was applied correctly for these meetings in the past
- Publishing the titles of these meetings is now assessed differently (i.e. the balance between confidentiality, public interest and other factors has now changed).

Even if the meeting titles continue to be withheld, can you please confirm whether the meetings relate to COVID-19 and/or the government's response?

4) All correspondence by letter or email between the PMO and the following people/organisations for the month of March 2020:
- CEO, Chair and Head of Corporate Affairs of Air New Zealand
- Fonterra CE and Chair
- Council of Trade Unions
- Commissioner of Police
- Chief Executive and General Manager of Business New Zealand
- Ulu 0 Tokelau
- Dr Siouxie Wiles or Dr Michelle Dickinson
- Local Government New Zealand

All the requests above are separate and severable - so please fulfil what you can.

Yours sincerely,

Chris Johnston

Link to this

From: Information [DPMC]
Department of the Prime Minister and Cabinet

[UNCLASSIFIED]
Kia ora,

Thank you for your request under the Official Information Act 1982 (OIA) received on 9 December 2024, copied below. We will respond to your request within the statutory timeframes set out in the Act. If we are unable to meet these timeframes we will notify you.

Your request will be managed by the Ministerial Services team within DPMC. If you have any queries, please feel free to contact us at [DPMC request email].

DPMC may publish the response to your OIA request. If we publish the response your personal information, including your name and contact details, will be removed.

Ngā mihi,

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet

E [DPMC request email]

The information contained in this email message is for the attention of the intended recipient only and is not necessarily the official view or communication of the Department of the Prime Minister and Cabinet. If you are not the intended recipient you must not disclose, copy or distribute this message or the information in it. If you have received this message in error, please destroy the email and notify the sender immediately.

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

Attachment DPMCOIA Transfer OIA 2024 25 0521 Johnston Various information from previous administration 4971498.1.pdf
192K Download View as HTML

[UNCLASSIFIED]

Kia ora,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

+---------------------------------------------+
|Ministerial Coordinator  |
|---------------------------------------------|
|Ministerial Services  |
|---------------------------------------------|
|Strategy, Governance and Engagement  |
|---------------------------------------------|
|Department of the Prime Minister and Cabinet |
|---------------------------------------------|
|   |
|---------------------------------------------|
|E    [1][DPMC request email]  |
| |
|  |
|---------------------------------------------|
|---------------------------------------------|
|The information contained in this email|
|message is for the attention of the intended|
|recipient only and is not necessarily the|
|official view or communication of the|
|Department of the Prime Minister and Cabinet.|
|If you are not the intended recipient you|
|must not disclose, copy or distribute this|
|message or the information in it. If you have|
|received this message in error, please|
|destroy the email and notify the sender|
|immediately.  |
+---------------------------------------------+

 

Link: [2]File-List
Link: [3]Edit-Time-Data
Link: [4]themeData
Link: [5]colorSchemeMapping

show quoted sections

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

Visible links
1. mailto:[DPMC request email]
2. file:///tmp/Signature_files/filelist.xml
3. file:///tmp/Signature_files/editdata.mso
4. file:///tmp/Signature_files/themedata.thmx
5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
7. file:///tmp/Signature_files/editdata.mso
8. file:///tmp/Signature_files/themedata.thmx
9. file:///tmp/Signature_files/colorschememapping.xml

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From: Chris Johnston

Dear Information [DPMC],

Thanks for the response on progress and reassignment of some aspects of the request.

Good Comms.

Thanks also to those looking into this over the Christmas period.

Yours sincerely,

Chris Johnston

Link to this

From: Information [DPMC]
Department of the Prime Minister and Cabinet

Attachment image002.png
24K Download

Attachment Johnston reply letter.pdf
190K Download View as HTML

[UNCLASSIFIED]

Kia ora,

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [1][DPMC request email]
 
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

 

Link: [2]File-List
Link: [3]Edit-Time-Data
Link: [4]themeData
Link: [5]colorSchemeMapping

show quoted sections

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

Visible links
1. mailto:[DPMC request email]
2. file:///tmp/Signature_files/filelist.xml
3. file:///tmp/Signature_files/editdata.mso
4. file:///tmp/Signature_files/themedata.thmx
5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
7. file:///tmp/Signature_files/editdata.mso
8. file:///tmp/Signature_files/themedata.thmx
9. file:///tmp/Signature_files/colorschememapping.xml

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From: Chris Johnston

Dear Information [DPMC],

Thanks for your interesting reply.

As follow up questions:
1) Can you please provide documentation that shows that successive Prime Minister's Office (PMO) are regarded as separate legal entities for the purposes of the Official Information Act and/or the Public Records Act under the following scenarios:
1a) A change in the party leader of the governing party (so the Prime Minister changes);
1b) A change in the person holding the role of Prime Minister within a coalition government to the leader of another party where the parties in the governing coalition do not change;
1c) No change of Prime Minister but a new term as a result of an election where the governing party retains power with the same leader
1d) A change in Prime Minister as a result of another party or Coalition winning the election - the case in point for the OIA that forms the basis of this enquiry.

2) Can you please provide documentation that describes the requirements, policy and process of archiving or retaining documentation/Records generated by the "previous" Prime Minister's Office (PMO) in the following scenarios:
2a) A change in the party leader of the governing party (so the Prime Minister changes);
2b) A change in the person holding the role of Prime Minister within a coalition government to the leader of another party where the parties in the governing coalition do not change;
2c) No change of Prime Minister but a new term as a result of an election where the governing party retains power with the same leader
2d) A change in Prime Minister as a result of another party or Coalition winning the election - the case in point for the OIA that forms the basis of this enquiry.

3) Can you confirm via documentation or otherwise that at some point the Records of the following entities are eventually sent to the National Archives of New Zealand (and if there is any moratorium set on the time that must pass until they can be accessed by the public)?
3a) PMO
3b) Parliamentary Services

If you are unable to provide a document for any of the above I am open to you answering the question directly.

Yours sincerely,

Chris Johnston

Link to this

From: Information [DPMC]
Department of the Prime Minister and Cabinet

Tēnā koe, 

 

Thank you for emailing the Department of the Prime Minister and Cabinet
(DPMC), including the National Emergency Management Agency (NEMA).

Please note that DPMC's office is closed 24 December - 5 January. 

DPMC can't respond to emails that are outside its scope. If the subject of
your email doesn't relate to the work of DPMC, we may forward your email
to the appropriate Minister or agency who will respond to you directly. To
find out more about DPMC's functions please view our
website [1]https://dpmc.govt.nz/.

 

If your correspondence is intended for the Prime Minister please email his
office at [2][email address]. Contact information for
other Members of Parliament can be found at
[3]https://www.parliament.nz/en/get-involve....

Common questions:

* Official Information Act (OIA) requests will be formally acknowledged
during office hours and actioned accordingly. For more information
about the statutory OIA timeframes please see
[4]http://www.ombudsman.parliament.nz/.
* For job opportunities within DPMC see
[5]https://centralagenciesjobs.cass.govt.nz.... Please use this
website to apply for vacancies. Resumes received through other avenues
will not be considered.
* New Zealand visas and requests for asylum are managed by Immigration
New Zealand. Please see  [6]https://www.immigration.govt.nz/. 

We hope one of the above links helps answer your question. Thanks again
and please take care.

Link: [7]File-List
Link: [8]Edit-Time-Data
Link: [9]themeData
Link: [10]colorSchemeMapping

show quoted sections

Link to this

From: Information [DPMC]
Department of the Prime Minister and Cabinet

Kia ora,

Thank you for your request under the Official Information Act 1982 (OIA) received on 23 December 2024, copied below. We will respond to your request within the statutory timeframes set out in the Act. If we are unable to meet these timeframes we will notify you.

Your request will be managed by the Ministerial Services team within DPMC. If you have any queries, please feel free to contact us at [DPMC request email].

DPMC may publish the response to your OIA request. If we publish the response your personal information, including your name and contact details, will be removed.

Ngā mihi,
Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet

E [DPMC request email]
The information contained in this email message is for the attention of the intended recipient only and is not necessarily the official view or communication of the Department of the Prime Minister and Cabinet. If you are not the intended recipient you must not disclose, copy or distribute this message or the information in it. If you have received this message in error, please destroy the email and notify the sender immediately.

show quoted sections

Link to this

From: MaSS info

Attachment image001.png
4K Download

Attachment image002.png
8K Download

Attachment DPMCOIA Transfer OIA 2024 25 0521 Johnston Various information from previous administration 4971498.1.pdf
192K Download View as HTML

Kia ora Chris

 

Thank you for your request made under the Official Information Act
(attached) to the Department of the Prime Minister and Cabinet dated 9
December 2024. Your request was partially transferred to the Department of
Internal Affairs (the Department) on 20 December 2024.

 

The Department will provide its response to your request as soon as
practicable and within twenty working days. The due date for your request
is 11 February 2025.

 

 

Ngā mihi

 

Ministerial Services

Te Haumi | Enterprise Partnerships

Te Tari Taiwhenua | Department of Internal Affairs

[1]www.dia.govt.nz

 

[2]Logo-test

 

 

 

References

Visible links
1. http://www.dia.govt.nz/

Link to this

From: Information [DPMC]
Department of the Prime Minister and Cabinet

Attachment DPMCOIA Reply OIA 2024 25 0550 Johnston Inquiry regarding specifics of handover process bet 4978668.1.pdf
102K Download View as HTML

[IN-CONFIDENCE]

Kia ora,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

+---------------------------------------------+
|Ministerial Coordinator  |
|---------------------------------------------|
|Ministerial Services  |
|---------------------------------------------|
|Strategy, Governance and Engagement  |
|---------------------------------------------|
|Department of the Prime Minister and Cabinet |
|---------------------------------------------|
|   |
|---------------------------------------------|
|E    [1][DPMC request email]  |
| |
|  |
|---------------------------------------------|
|---------------------------------------------|
|The information contained in this email|
|message is for the attention of the intended|
|recipient only and is not necessarily the|
|official view or communication of the|
|Department of the Prime Minister and Cabinet.|
|If you are not the intended recipient you|
|must not disclose, copy or distribute this|
|message or the information in it. If you have|
|received this message in error, please|
|destroy the email and notify the sender|
|immediately.  |
+---------------------------------------------+

 

 

 

Link: [2]File-List
Link: [3]Edit-Time-Data
Link: [4]themeData
Link: [5]colorSchemeMapping

show quoted sections

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

Visible links
1. mailto:[DPMC request email]
2. file:///tmp/Signature_files/filelist.xml
3. file:///tmp/Signature_files/editdata.mso
4. file:///tmp/Signature_files/themedata.thmx
5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
7. file:///tmp/Signature_files/editdata.mso
8. file:///tmp/Signature_files/themedata.thmx
9. file:///tmp/Signature_files/colorschememapping.xml

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