Printed from https://fyi.org.nz./request/29559-non-compliance-with-the-public-records-act-by-government-agencies on December 18, 2024 21:10

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Non-Compliance with the Public Records Act by Government Agencies

Lance D. Lavery made this Official Information request to Archives New Zealand Te Rua Mahara o te Kāwanatanga

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From: Lance D. Lavery

Dear Archives New Zealand Te Rua Mahara o te Kāwanatanga,

I am requesting information under the Official Information Act 1982 about compliance with the Public Records Act (PRA) and related statutory obligations across government agencies. This request seeks to understand the trends, scope, and actions associated with PRA non-compliance over the past decade.

Specifically, I request the following information:

1. Annual Data on PRA Non-Compliance: A year-by-year breakdown of identified instances of PRA non-compliance over the last 10 years.

2. Categories of Non-Compliance: A detailed breakdown of non-compliance types (e.g. missing records, inaccessible records, or failures to document decision-making processes).

3. Agency-Specific Data: A list of the agencies where non-compliance was reported, including details of corrective or enforcement actions taken.

4. Oversight and Audits: Copies of internal reviews, audits, or oversight reports addressing trends in PRA non-compliance.

5. Recommendations and Implementation Status: Details of recommendations provided to agencies to address non-compliance issues and their current implementation status.

This information will contribute to promoting transparency, accountability, and improved public record-keeping practices, as well as assessing the implications of non-compliance on public trust.

If any part of this request falls under the jurisdiction of another agency or department, I request that it be transferred under Section 14 of the Official Information Act.

I am happy to clarify or refine any part of this request to ensure efficient processing. I look forward to your response within the statutory timeframes.

Yours faithfully,

Lance D. Lavery

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From: OCA
Archives New Zealand Te Rua Mahara o te Kāwanatanga

Tçnâ koe Lance

 

Thank you for your OIA request OIA2425-0593, received on 15 December 2024.
You requested:

 

“I am requesting information under the Official Information Act 1982 about
compliance with the Public Records Act (PRA) and related statutory
obligations across government agencies. This request seeks to understand
the trends, scope, and actions associated with PRA non-compliance over the
past decade.

 

Specifically, I request the following information:

 

1. Annual Data on PRA Non-Compliance: A year-by-year breakdown of
identified instances of PRA non-compliance over the last 10 years.

 

2. Categories of Non-Compliance: A detailed breakdown of non-compliance
types (e.g. missing records, inaccessible records, or failures to document
decision-making processes).

 

3. Agency-Specific Data: A list of the agencies where non-compliance was
reported, including details of corrective or enforcement actions taken.

 

4. Oversight and Audits: Copies of internal reviews, audits, or oversight
reports addressing trends in PRA non-compliance.

 

5. Recommendations and Implementation Status: Details of recommendations
provided to agencies to address non-compliance issues and their current
implementation status.”

 

Te Rua Mahara o te Kâwanatanga Archives New Zealand will provide its
response to your request as soon as practicable and within twenty working
days. The 20th working day is 3 February 2025.

 

Please note that in cases where the Department of Internal Affair’s
response provides information that is identified to be of general public
interest, the response may also be published on the Department’s website.
If the Department publishes its response to your OIA request, all personal
information, including your name and contact details, will be removed.

 

Ngâ mihi

 

Office of the Chief Archivist

Te Rua Mahara o te Kâwanatanga Archives New Zealand
10 Mulgrave Street | Wellington, New Zealand | [1]www.archives.govt.nz

 

 

 

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