Dear Wigram Primary School – Te Piki Kāhu,

Attn: Board of Trustees

I am writing to formally request information under the Official Information Act 1982 regarding the procurement processes for school uniforms, stationery, and other school supplies at Wigram Primary School.

It appears that the school uniform, for example, can only be bought onsite at the school office. This information is being sought to understand how the school ensures its compliance with the Commerce Act 1986 in its agreements with suppliers, particularly regarding exclusive arrangements for uniforms and supplies.

Specifically, I am requesting the following information:

1. Procurement Process

a) A copy of the most recent tendering or procurement process for school uniforms and supplies, including any documentation outlining how suppliers were selected (e.g., tender documents, contracts, selection criteria).
b) Whether competitive tenders were conducted for exclusive supplier arrangements, and if so, how often (e.g., within the last three years).

2. Exclusive Supplier Agreements

a) Details of any exclusive agreements currently in place for the supply of school uniforms, stationery, and/or other school supplies.
b) The duration of these exclusive agreements and whether there are plans for them to be renewed or amended.
c) Information on how the school ensures that any exclusive arrangements are competitive, transparent, and in compliance with the Commerce Act’s requirement to not substantially lessen competition.

3. Financial Benefits and Impact on Parents

a) Any financial benefits (e.g., rebates, sponsorships, gifts) the school receives as part of these exclusive arrangements, including details on how these benefits are used by the school.
b) The steps taken by the school to ensure that these arrangements result in the best possible prices and quality for parents and students.
c) Any information provided to parents about the procurement process, including the reasons for exclusive arrangements, the terms of those agreements, and any financial benefits received by the school.

4. Consultation with the School Community

a) Evidence of consultation with the school community regarding these agreements, particularly with parents, including how their feedback was taken into account in the selection of suppliers.

I appreciate your timely response to this request within the 20-working-day timeframe as prescribed under the Official Information Act.

Yours faithfully,

Cody C