Dear Mr Francis

Thank you for your request for official information from Archives New Zealand. You can expect a response to your request on or before 17 October 2017.

Kind regards

Lillie

Lillie Le Dorré | Advisor, Planning & Development | Strategy and Operational Service Group
Archives New Zealand Te Rua Mahara o te Kawanatanga
Direct Dial: +64 4 894 6098 | Extn: 9398 |
www.archives.govt.nz | @ArchivesNZ
Archives New Zealand is part of the Department of Internal Affairs
         

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Dear Mr Francis

Regarding your official information request, dated 19 September 2017 , for
the following information:

 

In its response to me dated 11 September 2017, Archives says it has
received 43 formal requests for intervention since introduction of the
Public Records Act. Archives says "[a]lleged failure to create a full and
accurate record has also been identified as an issue”.

 

Among the 43 formal requests for intervention, how many of those requests
related to the alleged failure to create a full and accurate record?

 

After requesting Archives’ intervention, how many requestors received the
full and accurate record they were seeking to obtain?

 

How many requestors failed to obtain the full and accurate record they
were seeking, despite your intervention, and what were the reasons for
that failure?

 

Please send me all communication – both formal and informal – relating to
record-keeping that Archives has had with the Justice Ministry since the
introduction of the Public Records Act. Please also provide me with the
details of the formal complaint it received in regards to the Ministry of
Justice which was referred to in Archives’ response of 11 September 2017.

 

In regard to the last part of your request, the Official Information Act
requires that requests are specified with due particularity (section 12(2)
refers). The majority of our communications with the Ministry of Justice
are in relation to recordkeeping, e.g., disposal, appraisal, transfer,
audit, compliance, guidance etc. Therefore, we are requesting that you
please specify which element of recordkeeping communication with the
Ministry of Justice you are particularly interested.

 

If you would like to discuss your request with us by telephone, please
contact Lillie Le Dorré on 04 894 6098, or call the Department of Internal
Affairs’ freephone number 0800 25 78 87 and ask to be transferred.

 

If we do not receive a response from you by 17 October 2017, we will
proceed with your request as it currently stands.  Please note that in
some circumstances this may lead to a request being refused.

 

Please note that, in accordance with section 15(1AA) of the Official
Information Act, your amended or clarified request will be treated as a
new request, replacing the original, and the response date will change
accordingly. Further explanation of amendment to requests for official
information can be found here:
[1]http://www.ombudsman.parliament.nz/syste...

 

Yours sincerely

 

Lillie

 

Lillie Le Dorré | Advisor, Planning & Development | Strategy and
Operational Service Group
Archives New Zealand Te Rua Mahara o te Kawanatanga
Direct Dial: +64 4 894 6098 | Extn: 9398 |
[2]www.archives.govt.nz | [3]@ArchivesNZ

Archives New Zealand is part of the Department of Internal Affairs

[4]http://www.dia.govt.nz/diawebsite.nsf/Fi...
[5]Logo_no_tagline_sml

 

 

 

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Dear Mr Francis

 

Thank you for providing clarity around your request. In line with section
15(1AA) of the OIA, your clarification replaces the original request.
Therefore, you may expect to receive a response to your request on or
before 24 October 2017.

 

Kind regards

 

Lillie

 

From: Archives SOS - Strategy
Sent: Monday, 25 September 2017 3:10 p.m.
To: Ross Francis ([FOI #6571 email])
Subject: RE: Official Information request - Record-keeping Intervention

 

Dear Mr Francis

 

Regarding your official information request, dated 19 September 2017 , for
the following information:

 

In its response to me dated 11 September 2017, Archives says it has
received 43 formal requests for intervention since introduction of the
Public Records Act. Archives says "[a]lleged failure to create a full and
accurate record has also been identified as an issue”.

 

Among the 43 formal requests for intervention, how many of those requests
related to the alleged failure to create a full and accurate record?

 

After requesting Archives’ intervention, how many requestors received the
full and accurate record they were seeking to obtain?

 

How many requestors failed to obtain the full and accurate record they
were seeking, despite your intervention, and what were the reasons for
that failure?

 

Please send me all communication – both formal and informal – relating to
record-keeping that Archives has had with the Justice Ministry since the
introduction of the Public Records Act. Please also provide me with the
details of the formal complaint it received in regards to the Ministry of
Justice which was referred to in Archives’ response of 11 September 2017.

 

In regard to the last part of your request, the Official Information Act
requires that requests are specified with due particularity (section 12(2)
refers). The majority of our communications with the Ministry of Justice
are in relation to recordkeeping, e.g., disposal, appraisal, transfer,
audit, compliance, guidance etc. Therefore, we are requesting that you
please specify which element of recordkeeping communication with the
Ministry of Justice you are particularly interested.

 

If you would like to discuss your request with us by telephone, please
contact Lillie Le Dorré on 04 894 6098, or call the Department of Internal
Affairs’ freephone number 0800 25 78 87 and ask to be transferred.

 

If we do not receive a response from you by 17 October 2017, we will
proceed with your request as it currently stands.  Please note that in
some circumstances this may lead to a request being refused.

 

Please note that, in accordance with section 15(1AA) of the Official
Information Act, your amended or clarified request will be treated as a
new request, replacing the original, and the response date will change
accordingly. Further explanation of amendment to requests for official
information can be found here:
[1]http://www.ombudsman.parliament.nz/syste...

 

Yours sincerely

 

Lillie

 

Lillie Le Dorré | Advisor, Planning & Development | Strategy and
Operational Service Group
Archives New Zealand Te Rua Mahara o te Kawanatanga
Direct Dial: +64 4 894 6098 | Extn: 9398 |
[2]www.archives.govt.nz | [3]@ArchivesNZ

Archives New Zealand is part of the Department of Internal Affairs

[4]http://www.dia.govt.nz/diawebsite.nsf/Fi...
[5]Logo_no_tagline_sml

 

 

 

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Good afternoon Mr Francis,

 

Please refer to the attached correspondence from the Department, which
extends the timeframe available for response, in order to enable
reasonable consultation to be completed.

 

The Department’s response will be provided as soon as possible, and no
later than 6 November 2017.

 

Kind regards

 

 

Michelle Reed | Advisor – OIA
The Department of Internal Affairs Te Tari Taiwhenua 
46 Waring Taylor St | PO Box 805, Wellington 6140, New Zealand |
 [1]www.dia.govt.nz

[2]http://www.dia.govt.nz/diawebsite.nsf/Fi...

 

References

Visible links
1. http://www.dia.govt.nz/

Dear Mr Francis

Please find attached the response to your recent request for official information from Archives New Zealand (ref: 17/18-0108)

Kind regards

Strategy and Operational Service Group
Archives New Zealand Te Rua Mahara o te Kawanatanga
Direct Dial: +64 4 894 6098 |
www.archives.govt.nz |
Archives New Zealand is part of the Department of Internal Affairs

         

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