Thank you for your request for information received on 16 April 2019.

Under The Local Government Official Information and Meetings Act (LGOIMA), your request must be dealt with as soon as is reasonably practicable and in no case later than 20 working days after the day on which the request is received. 20 working days excludes Saturdays and Sundays, Public Holidays and the period between 20 December and 10 January inclusive. On this basis, we calculate a response to your request received is due by 17 May 2019, at the latest. We shall of course endeavour to process your request as quickly as staff resources allow.

For requests that are likely to involve substantial collation and/or research, there may be a charge for staff time. Under our charging policy, staff time for the first hour is free of charge. Thereafter this will be charged at the prescribed rate of $38 (GST inclusive) per half hour. In addition, there will be photocopying charges at 20c per sheet, with the first 20 pages being copied free of charge. Under clause 13(4) of LGOIMA we do have the ability to request the amounts due are paid in advance of the release of information. Please be assured that if a charge is likely to apply you will be notified ahead of the request being processed so that you can decide if you wish to proceed. At that time you will also be given the option to refine your request.

Kind regards

Kate Redgrove, Executive Advisor

LGOIMA
LGOIMA Requests
DDI 03 543 8400 | [Tasman District Council request email]
Private Bag 4, Richmond 7050, NZ
http://www.tasman.govt.nz

This e-mail message and any attached files may contain confidential information, and may be subject to legal professional privilege. If you are not the intended recipient, please delete.

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Good afternoon,

 

Further to the acknowledgement of your original request, we confirm the
application of an extension of 15 working days (to 10 June 2019) will be
necessary for our response to be given.

 

This is because consultation with other agencies is required (eg. Nelson
City Council and Civil Defence Emergency Management 'CDEM') so that a
proper response can be given.   Section 14(1)(b) of the Local Government
Official Information and Meetings Act 1987 (LGOIMA) applies.

 

I must advise you of your right to complain to an Ombudsman about this
extension of time.  This right to complain is dealt with in section 27 of
the LGOIMA.

 

Thank you for your patience in the meantime.

 

Kind regards,

 

Kate Redgrove, Executive Advisor

 

 

 

LGOIMA 
LGOIMA Requests
DDI 03 543 8400 | [1][Tasman District Council request email]
Private Bag 4, Richmond 7050, NZ
[2]Logo [3]Facebook [4]Twitter
This e-mail message and any attached files may contain confidential
information, and may be subject to legal professional privilege. If you
are not the intended recipient, please delete.

show quoted sections

Good afternoon Alan,

 

With reference to your e-mail below, we continue to consult with other
parties to prepare a proper response.  In the meantime – see below our
response to Part 1 of your request:  “A summary of the total costs that
the Tasman District Council incurred in their response to the Tasman Fires
that commenced on 5th February 2019.  These would be the additional costs
as a direct result of the fires that were incurred over and above
“Business as Usual” for TDC. “

 

Costs that fall within the scope of your request have yet to be
finalised.  This is because costs relating to the Pigeon Valley fires are
still being incurred and processed. 

 

We are due to meet with Nelson City Council to discuss how and when these
can be quantified for the purpose of reporting to our respective
Councils.  We anticipate to be in a position to do so at the Tasman
District Council meeting scheduled for 2 August 2019.  The report
containing those details will be available as part of the Council agenda
uploaded to our website at least two working days prior to that meeting
date. 

 

Our response is therefore that the information will soon be publicly
available and so section 17(d) of the Local Government Official
Information and Meetings Act 1987 (LGOIMA) applies to this part of your
request.

 

We hope to provide the balance of our response on or before 10 June 2019,
as previously advised.

 

Kind regards

 

Kate Redgrove, Executive Advisor

 

 

From: Kate Redgrove On Behalf Of LGOIMA
Sent: Friday, 17 May 2019 11:27 a.m.
To: 'Alan Thompson' <[1][FOI #10133 email]>
Subject: RE: Official Information request - TDC Costs in their Response to
the Tasman Fires
Importance: High

 

Good afternoon,

 

Further to the acknowledgement of your original request, we confirm the
application of an extension of 15 working days (to 10 June 2019) will be
necessary for our response to be given.

 

This is because consultation with other agencies is required (eg. Nelson
City Council and Civil Defence Emergency Management 'CDEM') so that a
proper response can be given.   Section 14(1)(b) of the Local Government
Official Information and Meetings Act 1987 (LGOIMA) applies.

 

I must advise you of your right to complain to an Ombudsman about this
extension of time.  This right to complain is dealt with in section 27 of
the LGOIMA.

 

Thank you for your patience in the meantime.

 

Kind regards,

 

Kate Redgrove, Executive Advisor

 

 

 

LGOIMA 
LGOIMA Requests
DDI 03 543
8400 | [2][Tasman District Council request email]
Private Bag 4, Richmond 7050,
NZ
[3]Logo [4]Facebook [5]Twitter
This e-mail message and any
attached files may contain
confidential information, and
may be subject to legal
professional privilege. If you
are not the intended recipient,
please delete.

 

show quoted sections

Good morning,

 

Further to our previous response below, unfortunately we have been unable
to complete our consultation with staff members at CDEM, although we have
identified the material that may be relevant to the scope of your
request.  In order to formulate a proper response, it is necessary to
continue with consultation and review of the said material. 

 

In light of the above we must apply a further extension of five working
days under section 14 of the Local Government Official Information and
Meetings Act 1987 (LGOIMA).  This means a response will be due on or
before Monday 17 June 2019.  You have a right to complain to the Ombudsman
about this extension of time.  This right to complain is dealt with in
section 27 of the LGOIMA.

 

Your continued patience in this matter is appreciated.

 

Kind regards,

 

Kate Redgrove, Executive Advisor

 

 

 

From: Kate Redgrove On Behalf Of LGOIMA
Sent: Friday, 17 May 2019 11:27 a.m.
To: 'Alan Thompson' <[FOI #10133 email]>
Subject: RE: Official Information request - TDC Costs in their Response to
the Tasman Fires
Importance: High

 

Good afternoon,

 

Further to the acknowledgement of your original request, we confirm the
application of an extension of 15 working days (to 10 June 2019) will be
necessary for our response to be given.

 

This is because consultation with other agencies is required (eg. Nelson
City Council and Civil Defence Emergency Management 'CDEM') so that a
proper response can be given.   Section 14(1)(b) of the Local Government
Official Information and Meetings Act 1987 (LGOIMA) applies.

 

I must advise you of your right to complain to an Ombudsman about this
extension of time.  This right to complain is dealt with in section 27 of
the LGOIMA.

 

Thank you for your patience in the meantime.

 

Kind regards,

 

Kate Redgrove, Executive Advisor

 

 

 

LGOIMA 
LGOIMA Requests
DDI 03 543
8400 | [1][Tasman District Council request email]
Private Bag 4, Richmond 7050,
NZ
[2]Logo [3]Facebook [4]Twitter
This e-mail message and any
attached files may contain
confidential information, and
may be subject to legal
professional privilege. If you
are not the intended recipient,
please delete.

 

show quoted sections

Good afternoon Alan,

 

In relation to your request for information (shown in black type below),
our responses are in red and reference the attached:

 

1.                    A summary of the total costs that the Tasman
District Council incurred in their response to the Tasman Fires that
commenced on 5th February 2019.  These would be the additional costs as a
direct result of the fires that were incurred over and above “Business as
Usual” for TDC.

 

Refer our response given 22 May 2019.

 

2.            The Incident Action Plans (IAPs) for the first ten days as
prepared by the Incident Management Team (IMT) that managed the civil
defence response to the Tasman Fires under the declaration of a State of
Emergency (6th Feb 2019).

 

3.            If not included in the IAPs as requested above, the analysis
and documentation that was signed off by Tasman’s Incident Controller (IC)
that set out the basis of the decision to order an evacuation of
Wakefield.

 

4.            If not included in the IAPs as requested above, the analysis
and documentation that was signed off by Tasman’s Incident Controller (IC)
that set out the basis of the decision to order evacuations in and around
Brightwater.

 

Please find attached the information (combined into one document) that
falls within the scope of your request:

 

-          SITRep 1 - pre declaration lists FENZ as the lead agency
identifying the first evacuations/self evacuations. FENZ are the agency
responsible for holding any information on how that decision was reached,
as at the time they were the lead agency.  It is not clear whether you
have already approached FENZ with the same request.  If not, you can
either make that request directly to that organisation, or we can transfer
this request to them under the Local Government Official Information and
Meetings Act 1987 (LGOIMA).

 

-          Action Plan 4 - post declaration which includes commentary
around the potential for evacuation from Wakefield.

 

-          Plan A is the evacuation plan for Wakefield.

 

-          Shift 5-6 handover notes captures narrative around evacuations
from agency debriefs throughout that shift.

 

-          Decision log captures all decisions made relating to Wakefield
and Brightwater.

 

I must advise you of your right to complain to an Ombudsman if you do not
believe you have been given a reasonable response to your request.  This
right to complain is dealt with in section 27 of the Local Government
Official Information and Meetings Act.

 

Kate Redgrove, Executive Advisor

 

 

LGOIMA 
LGOIMA Requests
DDI 03 543 8400 | [1][Tasman District Council request email]
Private Bag 4, Richmond 7050, NZ
[2]Logo [3]Facebook [4]Twitter
This e-mail message and any attached files may contain confidential
information, and may be subject to legal professional privilege. If you
are not the intended recipient, please delete.

References

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