Thank you for your email. 

Our office is closed on Monday 28 January 2019 for Auckland Anniversary
Day and this inbox will not be monitored during this time. We will respond
to your email within two working days of 29 January 2019.

If your query relates to maintenance issues, please contact the Auckland
Council call centre on 09 301 0101.

Kind regards

 

The Privacy & LGOIMA Team

Auckland Council

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Kia ora Adam

Thank you for your request below. It has been forwarded to us from the LGOIMA team to respond.

Just letting you know that we are currently working with our Resource Consents and Events Team to provide the information for your request.

If you have any questions, please feel free to email me.

Nāku noa, nā | Regards

Elaine Tunai | Customer Request Coordinator
Customer Insights & Experience, Service Strategy and Integration
Auckland Council, Level 2 West, 35 Graham Street, Auckland 1010
Visit our website: www.aucklandcouncil.govt.nz

-----Original Message-----
From: Adam Parkinson <[FOI #9459 email]>
Sent: Monday, 28 January 2019 10:13 AM
To: Official Information <[email address]>
Subject: Official Information request - Laneway Festival, 28 Jan2019 - Request for Event Mgmt Info

Dear Auckland Council,

St Jerome's Laneway Festival - 28 January 2019 - Albert Park Precinct

I am requesting a copy of the full Resource Consent for this event which should include a number of conditions in order to operate, including but not limited to a noise management plan, waste management, heritage, transport, park restoration and access, notification requirements etc

I am also requesting:

A list of who the approved stakeholders are that were consulted for this event and what process was followed to determine who they were.

What is the process in place to consult with stakeholders and what steps were taken to consult and when.

Have city centre residents and/or nearby residents been specifically consulted (either via a residents’ group and/or via individual residential buildings), and if so who, and how, and how were they selected for consultation? And if not, why not?

The methods and scheduling of notifications that were used to advise affected and/or neighbouring residents of the event, its potential impacts on them, and any mitigation efforts.

Information on any post-event consultation or debrief, information on the process of post-event consultation, including a list of stakeholders selected to be involved in this process.

Yours faithfully,

Adam Parkinson

-------------------------------------------------------------------

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Please use this email address for all replies to this request:
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https://fyi.org.nz/change_request/new?bo...

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If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

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hide quoted sections

Kia ora Adam

 

Thank you for your request for information pertaining to St Jerome's
Laneway Festival - 28 January 2019 - Albert Park Precinct.

 

Please find attached the Resource Consent, Decision and Noise Management
Plan.

 

o A list of who the approved stakeholders are that were consulted for
this event and what process was followed to determine who they were.

 

The following is the list of approval stakeholders consulted during the
planning and permitting of the St. Jerome’s Laneway Festival event for
2019:

o Community Facilities, Auckland Council – Waitematā
o Heritage Events team, Auckland Council
o Arboriculture Advisors, Auckland Council
o Liquor Licensing, Auckland Council Central team
o Resource Consents and Compliance, Auckland Council
o Environmental Noise, Auckland Council
o Auckland Transport Special Events, Auckland Transport
o Streetscapes, Auckland Transport
o Waste Solutions, Auckland Council
o NZ Police
o Arts, Community and Events, Senior Health and Safety Specialist,
Auckland Council
o NZ Fire
o University of Auckland
o Waitematā Local Board

 

Additional stakeholders notified during the permitting process were:

o Auckland City Mayor’s Office
o Parks, Auckland Council
o Building Consents, Auckland Council
o Civil Defence, Auckland Council
o Parking Resolutions, Auckland Transport
o Parking, Auckland Transport
o St Johns
o Heart of the City
o Ventia

 

Regarding the process followed to determine approval stakeholders for an
event we follow a preidentified list of stakeholders, dependent on
relevant aspects associated with the event. These include any triggers
around relevant regulatory bylaws and compliance, legal requirements under
the Unitary Plan, Land Owner Approvals and any agencies that may need to
consider the operational impacts of the event.

 

o What is the process in place to consult with stakeholders and what
steps were taken to consult and when.

 

Once an event application has been received from an event organiser, the
Waitematā Event Facilitator first sends out an advanced warning to the
Waitematā Local Board about the event, highlighting key information and
potential ‘triggers’ as below:

 

 

-              TICKETED EVENT

-              CLOSURE OR SUBSTANTIAL CLOSURE OF THE PUBLIC SPACE.

-              ROAD CLOSURE

-              LIQUOR

-              MORE THAN 500 PEOPLE

-              AMPLIFIED SOUND

-              COMMERICAL SPONSORSHIP

-              NEW EVENT

 

Event Name:                       

When:                                   

Where:                                 

Expected numbers:            

Previous occurrences:       

 

Event Description:              

 

At this stage of the process we are looking for any concerns or comments
from the local board, not an approval. Once any comments have been
received from the Waitemata Local Board the facilitation team then reach
out to the organiser for all the key information required to compile the
Initial Event Proposal (IEP). The IEP document provides all essential
information to stakeholders during the planning stages of the event and
requires approvals to be provided from approval stakeholders and provides
additional stakeholders the opportunity for comment or questioning.

Additional to the IEP process, for the St. Jerome’s Laneway Festival,
planning meetings are held with key approval stakeholders and the event
promoters to go over details in the earlier planning stages.

The St. Jerome’s Laneway Festival has a current resource consent as
required to operate in the space which is a requirement of the event
permitting process due to the scope and impact of this event. 

 

 

A timeline of key documentation and meetings can be found below:

+------------------------------------------------------------------------+
|Item |Date |
|-------------------------------------------------------+----------------|
|Event Application Received |1 May 2018 |
|-------------------------------------------------------+----------------|
|Advance Warning sent to Waitemata Local Board |4 May 2018 |
|-------------------------------------------------------+----------------|
|Planning Meeting with Event Organisers |12 June 2018 |
|-------------------------------------------------------+----------------|
|Initial Event Proposal sent to Stakeholders |9 July 2018 |
|-------------------------------------------------------+----------------|
|Notification to Local Board sent to Waitemata Local |9 July 2018 |
|Board | |
|-------------------------------------------------------+----------------|
|Approval Stakeholder Planning Meeting |4 September 2018|
|-------------------------------------------------------+----------------|
|All approvals received from approval stakeholders |18 January 2019 |
|-------------------------------------------------------+----------------|
|Event Permit Issued |22 January 2019 |
|-------------------------------------------------------+----------------|
|Site Handover – onsite meeting and walk through |23 January 2019 |
|-------------------------------------------------------+----------------|
|Health & Safety onsite walkthrough |24 January 2019 |
|-------------------------------------------------------+----------------|
|Police and Security walkthrough |24 January 2019 |
|-------------------------------------------------------+----------------|
|Event |28 January 2019 |
|-------------------------------------------------------+----------------|
|Health & Safety onsite walkthrough |29 January 2019 |
|-------------------------------------------------------+----------------|
|Site Handback – onsite meeting and site inspection |31 January 2019 |
|-------------------------------------------------------+----------------|
|Event Debrief Meeting with Approval Stakeholders |11 February 2019|
+------------------------------------------------------------------------+

o Have city centre residents and/or nearby residents been specifically
consulted (either via a residents’ group and/or via individual
residential buildings), and if so who, and how, and how were they
selected for consultation? And if not, why not?

 

Please refer to the attached Decision. It sets out the reasons for the
decision and the assessment decisions under the RMA.

 

o The methods and scheduling of notifications that were used to advise
affected and/or neighbouring residents of the event, its potential
impacts on them, and any mitigation efforts.

 

A part of the event permitting process is the requirement of a letter drop
to be delivered to residents and businesses within the surrounding area of
the event site. There were two letter drops delivered for the 2019 St.
Jerome’s Laneway Festival on:

o 14 December 2019
o 22 January 2019

Letters were delivered within the area shown below:

The University of Auckland and Pullman Hotel were not included in this
letter drop as:

o The University of Auckland is an event stakeholder and leases space to
the event. A letter from the Mayor of Auckland is sent to the Vice
Chancellor of the University requesting closure on the day of the
event also.
o The Pullman Hotel is used by the event for accommodation and dressing
rooms during the event.

Additionally, two road closure notifications were published in the NZ
Herald as required for the temporary road closures affecting Princes
Street, Alfred Street and Wellesley Street. The proposed road closure
notice was published on 13 January 2019 and the temporary notice on 23
January 2019.

Special Event signage was installed in the week prior to the event on
Princes Street, Alfred Street and Wellesley Street as well as digital
display boards in the area also.

 

 

o Information on any post-event consultation or debrief, information on
the process of post-event consultation, including a list of
stakeholders selected to be involved in this process.

 

The post event debrief for the 2019 St. Jerome’s Laneways event took place
on 11 February 2019. The purpose of this meeting is to gain feedback from
stakeholders in terms of the operation and impact of the event. All
approval stakeholders are invited/requested to attend the event debrief,
and to provide input and feedback.

Attendees invited to for this meeting were as below:

o Event Facilitation – Auckland Council
o Community Facilities, Auckland Council – Waitematā
o Heritage Events team, Auckland Council
o Arboriculture Advisors, Auckland Council
o Liquor Licensing, Auckland Council Central team
o Resource Consents and Compliance, Auckland Council
o Environmental Noise, Auckland Council
o Auckland Transport Special Events, Auckland Transport
o Streetscapes, Auckland Transport
o NZ Police
o St John
o Red Badge (Event Security Provider)
o Arts, Community and Events, Senior Health and Safety Specialist,
Auckland Council
o NZ Fire
o University of Auckland

As part of this process, reports are provided by the Event Organiser
around Waste Management, Security and St John’s Ambulance service.

 

 

We trust this information satisfies your request.

 

 

Nāku noa, nā | Regards

 

Elaine Tunai | Customer Request Coordinator

Customer Insights & Experience, Service Strategy and Integration

Auckland Council, Level 2 West, 35 Graham Street, Auckland 1010

Visit our website: www.aucklandcouncil.govt.nz

 

-----Original Message-----
From: Elaine Tunai On Behalf Of Regulatorycustomerfeedback
Sent: Monday, 11 February 2019 10:32 AM
To: [FOI #9459 email]
Subject: RE: Official Information request - Laneway Festival, 28 Jan2019 -
Request for Event Mgmt Info

 

Kia ora Adam

 

Thank you for your request below. It has been forwarded to us from the
LGOIMA team to respond.

 

Just letting you know that we are currently working with our Resource
Consents and Events Team to provide the information for your request.

 

If you have any questions, please feel free to email me.

 

 

Nāku noa, nā | Regards

 

Elaine Tunai | Customer Request Coordinator Customer Insights &
Experience, Service Strategy and Integration Auckland Council, Level 2
West, 35 Graham Street, Auckland 1010 Visit our website:
[1]www.aucklandcouncil.govt.nz

 

 

-----Original Message-----

From: Adam Parkinson <[2][FOI #9459 email]>

Sent: Monday, 28 January 2019 10:13 AM

To: Official Information <[3][email address]>

Subject: Official Information request - Laneway Festival, 28 Jan2019 -
Request for Event Mgmt Info

 

Dear Auckland Council,

 

St Jerome's Laneway Festival - 28 January 2019 - Albert Park Precinct

 

I am requesting a copy of the full Resource Consent for this event which
should include a number of conditions in order to operate, including but
not limited to a noise management plan, waste management, heritage,
transport, park restoration and access, notification requirements etc

 

I am also requesting:

 

A list of who the approved stakeholders are that were consulted for this
event and what process was followed to determine who they were.

 

What is the process in place to consult with stakeholders and what steps
were taken to consult and when.

 

Have city centre residents and/or nearby residents been specifically
consulted (either via a residents’ group and/or via individual residential
buildings), and if so who, and how, and how were they selected for
consultation? And if not, why not?

 

The methods and scheduling of notifications that were used to advise
affected and/or neighbouring residents of the event, its potential impacts
on them, and any mitigation efforts.

 

Information on any post-event consultation or debrief, information on the
process of post-event consultation, including a list of stakeholders
selected to be involved in this process.

 

Yours faithfully,

 

Adam Parkinson

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[4][FOI #9459 email]

 

Is [5][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:

[6]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[7]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

[8]Let's get together. To find out how go to ourauckland.nz/gettogether

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hide quoted sections

Thank you for your email Adam.

I am following this up with our Events Team, I have asked them to send this to you directly.
However, if you do not receive a response in the next few days, please let me know and I will follow this up.

Nga mihi
Elaine Tunai

-----Original Message-----
From: Adam Parkinson <[FOI #9459 email]>
Sent: Monday, 18 February 2019 12:27 PM
To: Regulatorycustomerfeedback <[email address]>
Subject: Re: Request for Information RE: Official Information request - Laneway Festival, 28 Jan2019 - Request for Event Mgmt Info

Dear Regulatorycustomerfeedback,

Thanks very much.
A question relating to this section of oyur email:

"A part of the event permitting process is the requirement of a letter drop to be delivered to residents and businesses within the surrounding area of the event site. There were two letter drops delivered for the 2019 St.
Jerome’s Laneway Festival on:
o 14 December 2019
o 22 January 2019
Letters were delivered within the area shown below:"

I couldn't see the map that shows " within the area below"

Could you provide me with the map of that area please.

Yours sincerely,

Adam Parkinson

-----Original Message-----

Kia ora Adam

Thank you for your request for information pertaining to St Jerome's Laneway Festival - 28 January 2019 - Albert Park Precinct.

Please find attached the Resource Consent, Decision and Noise Management Plan.

o A list of who the approved stakeholders are that were consulted for this event and what process was followed to determine who they were.

The following is the list of approval stakeholders consulted during the planning and permitting of the St. Jerome’s Laneway Festival event for
2019:

o Community Facilities, Auckland Council – Waitematā o Heritage Events team, Auckland Council o Arboriculture Advisors, Auckland Council o Liquor Licensing, Auckland Council Central team o Resource Consents and Compliance, Auckland Council o Environmental Noise, Auckland Council o Auckland Transport Special Events, Auckland Transport o Streetscapes, Auckland Transport o Waste Solutions, Auckland Council o NZ Police o Arts, Community and Events, Senior Health and Safety Specialist, Auckland Council o NZ Fire o University of Auckland o Waitematā Local Board

Additional stakeholders notified during the permitting process were:

o Auckland City Mayor’s Office
o Parks, Auckland Council
o Building Consents, Auckland Council
o Civil Defence, Auckland Council
o Parking Resolutions, Auckland Transport o Parking, Auckland Transport o St Johns o Heart of the City o Ventia

Regarding the process followed to determine approval stakeholders for an event we follow a preidentified list of stakeholders, dependent on relevant aspects associated with the event. These include any triggers around relevant regulatory bylaws and compliance, legal requirements under the Unitary Plan, Land Owner Approvals and any agencies that may need to consider the operational impacts of the event.

o What is the process in place to consult with stakeholders and what steps were taken to consult and when.

Once an event application has been received from an event organiser, the Waitematā Event Facilitator first sends out an advanced warning to the Waitematā Local Board about the event, highlighting key information and potential ‘triggers’ as below:

- TICKETED EVENT

- CLOSURE OR SUBSTANTIAL CLOSURE OF THE PUBLIC SPACE.

- ROAD CLOSURE

- LIQUOR

- MORE THAN 500 PEOPLE

- AMPLIFIED SOUND

- COMMERICAL SPONSORSHIP

- NEW EVENT

Event Name:

When:

Where:

Expected numbers:

Previous occurrences:

Event Description:

At this stage of the process we are looking for any concerns or comments from the local board, not an approval. Once any comments have been received from the Waitemata Local Board the facilitation team then reach out to the organiser for all the key information required to compile the Initial Event Proposal (IEP). The IEP document provides all essential information to stakeholders during the planning stages of the event and requires approvals to be provided from approval stakeholders and provides additional stakeholders the opportunity for comment or questioning.

Additional to the IEP process, for the St. Jerome’s Laneway Festival, planning meetings are held with key approval stakeholders and the event promoters to go over details in the earlier planning stages.

The St. Jerome’s Laneway Festival has a current resource consent as required to operate in the space which is a requirement of the event permitting process due to the scope and impact of this event.

A timeline of key documentation and meetings can be found below:

+------------------------------------------------------------------------+
|Item |Date |
|-------------------------------------------------------+----------------|
|Event Application Received |1 May 2018 | |-------------------------------------------------------+----------------|
|Advance Warning sent to Waitemata Local Board |4 May 2018 | |-------------------------------------------------------+----------------|
|Planning Meeting with Event Organisers |12 June 2018 | |-------------------------------------------------------+----------------|
|Initial Event Proposal sent to Stakeholders |9 July 2018 | |-------------------------------------------------------+----------------|
|Notification to Local Board sent to Waitemata Local |9 July 2018 | |Board | | |-------------------------------------------------------+----------------|
|Approval Stakeholder Planning Meeting |4 September 2018| |-------------------------------------------------------+----------------|
|All approvals received from approval stakeholders |18 January 2019 | |-------------------------------------------------------+----------------|
|Event Permit Issued |22 January 2019 | |-------------------------------------------------------+----------------|
|Site Handover – onsite meeting and walk through |23 January 2019 | |-------------------------------------------------------+----------------|
|Health & Safety onsite walkthrough |24 January 2019 | |-------------------------------------------------------+----------------|
|Police and Security walkthrough |24 January 2019 | |-------------------------------------------------------+----------------|
|Event |28 January 2019 |
|-------------------------------------------------------+----------------|
|Health & Safety onsite walkthrough |29 January 2019 | |-------------------------------------------------------+----------------|
|Site Handback – onsite meeting and site inspection |31 January 2019 | |-------------------------------------------------------+----------------|
|Event Debrief Meeting with Approval Stakeholders |11 February 2019| +------------------------------------------------------------------------+

o Have city centre residents and/or nearby residents been specifically consulted (either via a residents’ group and/or via individual residential buildings), and if so who, and how, and how were they selected for consultation? And if not, why not?

Please refer to the attached Decision. It sets out the reasons for the decision and the assessment decisions under the RMA.

o The methods and scheduling of notifications that were used to advise affected and/or neighbouring residents of the event, its potential impacts on them, and any mitigation efforts.

A part of the event permitting process is the requirement of a letter drop to be delivered to residents and businesses within the surrounding area of the event site. There were two letter drops delivered for the 2019 St.
Jerome’s Laneway Festival on:

o 14 December 2019
o 22 January 2019

Letters were delivered within the area shown below:

The University of Auckland and Pullman Hotel were not included in this letter drop as:

o The University of Auckland is an event stakeholder and leases space to the event. A letter from the Mayor of Auckland is sent to the Vice Chancellor of the University requesting closure on the day of the event also.
o The Pullman Hotel is used by the event for accommodation and dressing rooms during the event.

Additionally, two road closure notifications were published in the NZ Herald as required for the temporary road closures affecting Princes Street, Alfred Street and Wellesley Street. The proposed road closure notice was published on 13 January 2019 and the temporary notice on 23 January 2019.

Special Event signage was installed in the week prior to the event on Princes Street, Alfred Street and Wellesley Street as well as digital display boards in the area also.

o Information on any post-event consultation or debrief, information on the process of post-event consultation, including a list of stakeholders selected to be involved in this process.

The post event debrief for the 2019 St. Jerome’s Laneways event took place on 11 February 2019. The purpose of this meeting is to gain feedback from stakeholders in terms of the operation and impact of the event. All approval stakeholders are invited/requested to attend the event debrief, and to provide input and feedback.

Attendees invited to for this meeting were as below:

o Event Facilitation – Auckland Council o Community Facilities, Auckland Council – Waitematā o Heritage Events team, Auckland Council o Arboriculture Advisors, Auckland Council o Liquor Licensing, Auckland Council Central team o Resource Consents and Compliance, Auckland Council o Environmental Noise, Auckland Council o Auckland Transport Special Events, Auckland Transport o Streetscapes, Auckland Transport o NZ Police o St John o Red Badge (Event Security Provider) o Arts, Community and Events, Senior Health and Safety Specialist, Auckland Council o NZ Fire o University of Auckland

As part of this process, reports are provided by the Event Organiser around Waste Management, Security and St John’s Ambulance service.

We trust this information satisfies your request.

Nāku noa, nā | Regards

Elaine Tunai | Customer Request Coordinator

Customer Insights & Experience, Service Strategy and Integration

Auckland Council, Level 2 West, 35 Graham Street, Auckland 1010

Visit our website: www.aucklandcouncil.govt.nz

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #9459 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

[Let's get together. To find out how go to ourauckland.nz/gettogether]<https://ourauckland.aucklandcouncil.govt...>

CAUTION: This email message and any attachments contain information that may be confidential and may be LEGALLY PRIVILEGED. If you are not the intended recipient, any use, disclosure or copying of this message or attachments is strictly prohibited. If you have received this email message in error please notify us immediately and erase all copies of the message and attachments. We do not accept responsibility for any viruses or similar carried with our email, or any effects our email may have on the recipient computer system or network. Any views expressed in this email may be those of the individual sender and may not necessarily reflect the views of Council.

hide quoted sections

Good morning Adam, further to your further request for information on 18
February please see attached a map that shows the distribution area.

 

Ngâ mihi | Kind regards

Deborah Lofley | Business Co-ordinator to David Burt
Events
Arts, Community and Events

Operations Support | Commercial and Finance

Ph 09 890 7312 | Extn (46)7312 | [mobile number]

Auckland Council, Level 6S, Bledisloe House, 24 Wellesley Street, Auckland

Visit our website: [1]www.aucklandcouncil.govt.nz

'Bringing to Life the Auckland You Love’

[2]cid:image002.jpg@01D4C1FF.5B5EAEA0

P Please consider the environment before printing this email

 

[3]Let's get together. To find out how go to ourauckland.nz/gettogether

CAUTION: This email message and any attachments contain information that
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intended recipient, any use, disclosure or copying of this message or
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message in error please notify us immediately and erase all copies of the
message and attachments. We do not accept responsibility for any viruses
or similar carried with our email, or any effects our email may have on
the recipient computer system or network. Any views expressed in this
email may be those of the individual sender and may not necessarily
reflect the views of Council.

References

Visible links
1. http://www.aucklandcouncil.govt.nz/
3. https://ourauckland.aucklandcouncil.govt...