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Nelson City Council
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PO Box 645 Nelson 7040 New Zealand
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www.nelsoncitycouncil.co.nz

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-----Original Message-----
From: Sam Fraser [mailto:[OIA #290 email]]
Sent: Friday, 25 May 2012 3:29 p.m.
To: Council Enquiries (Enquiry)
Subject: Official Information Act request - staff

Sir/Madam,

Under the Local Government Official Information and Meetings Act I
request the following information:

A list of all positions (job titles) directly employed by the
Council, and the number of staff in each of those roles.
Any briefings, reports, advice, transcripts, notes, correspondence,
aide memoires or any other documents regarding any proposal to
amalgamate the Council with neighbouring Councils.

I note that according to the LGOIMA response calculator on the
website of the Office of the Ombudsmen, I should receive a response
to this request on or before 25 June 2012.

I would appreciate acknowledgement of this request.

Regards,
Samuel Fraser

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[OIA #290 email]

Is [Nelson City Council request email] the wrong address for Official Information
Act requests to Nelson City Council? If so, please contact us using
this form:
http://fyi.org.nz/help/contact

Disclaimer: This message and any reply that you make will be
published on the internet. Our privacy and copyright policies:
http://fyi.org.nz/help/officers

If you find this service useful as an OIA officer, please ask your
web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

You are prohibited from distributing this E-mail without permission. If you have received this E-mail by mistake or are not the intended recipient, please notify the sender and erase the message immediately. This E-mail message and any accompanying data is confidential and may be legally privileged. The Nelson City Council does not warrant or guarantee that this communication is free of errors, virus or interference. This e-mail has been scanned and cleared by MailMarshal.

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Dear Mr Fraser,
I refer to your email request dated 25 May, 2012.

Staff have reviewed your request and assessed the number of documents that would have to be provided to meet your request, and the amount of time involved in collating those documents and copying them, or converting them to PDF if you require them to be sent to you electronically.

Under S.13 (1A) of LGOIMA there is a charge payable for the provision of that information, which in line with Ministry of Justice Guidelines will be $38.00 per hour of staff time after the first hour, and 20c per page copying / scanning after the first 20 pages.

The estimated cost of providing the information you request, which excludes staff time to date is indicated below, giving two options:
(a) For Council to provide copies to be sent to your postal address, in which case you would need to provide an address to which we would send the documents; or
(b) For all documents to be converted to PDF and provided electronically.

Please note that so far there are a total of 366 documents identified as needing to be provided to meet your request, many with multiple pages.The cost estimates are based on that.

You may wish to refine your request to be more specific about the exact information which you require which would reduce the cost of providing the information.
Otherwise, if you wish to proceed with this request, Council requires the following payment in advance, depending on which option you choose:
(a) Information to be photocopied and provided to a postal address:
11 hours staff time x $38.00 418.00
Photocopying (minimum) 366 x 0.20 73.20
491.20
G.S.T 73.68
Total Deposit required – Option (a) 564.88

(b) Information to be provided electronically by email:
11 hours staff time x $38.00 418.00
G.S.T 62.70
Total Deposit required – Option (b) 480.70

Because of the extent of the information requested by you, Council will not be able to provide this to you before the 25th June, 2012. If you wish to proceed with your request, Council will provide the information to you within 10 working days of receipt of your confirmation that you wish to proceed, and receipt of the amount of the deposit required.

You have the right to refer this decision to the Ombudsman for review. The Ombudsman’s contact details are:
Phone: 0800 802 602
Emails: [email address]
Postal: P.O.Box 13 482 Christchurch

Richard Johnson
Acting Chief Executive
Nelson City Council

-----Original Message-----
From: Sam Fraser [mailto:[OIA #290 email]]
Sent: Friday, 25 May 2012 3:29 p.m.
To: Council Enquiries (Enquiry)
Subject: Official Information Act request - staff

Sir/Madam,

Under the Local Government Official Information and Meetings Act I
request the following information:

A list of all positions (job titles) directly employed by the
Council, and the number of staff in each of those roles.
Any briefings, reports, advice, transcripts, notes, correspondence,
aide memoires or any other documents regarding any proposal to
amalgamate the Council with neighbouring Councils.

I note that according to the LGOIMA response calculator on the
website of the Office of the Ombudsmen, I should receive a response
to this request on or before 25 June 2012.

I would appreciate acknowledgement of this request.

Regards,
Samuel Fraser

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[OIA #290 email]

Is [Nelson City Council request email] the wrong address for Official Information
Act requests to Nelson City Council? If so, please contact us using
this form:
http://fyi.org.nz/help/contact

Disclaimer: This message and any reply that you make will be
published on the internet. Our privacy and copyright policies:
http://fyi.org.nz/help/officers

If you find this service useful as an OIA officer, please ask your
web manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

You are prohibited from distributing this E-mail without permission. If you have received this E-mail by mistake or are not the intended recipient, please notify the sender and erase the message immediately. This E-mail message and any accompanying data is confidential and may be legally privileged. The Nelson City Council does not warrant or guarantee that this communication is free of errors, virus or interference. This e-mail has been scanned and cleared by MailMarshal.

hide quoted sections