Dear Privacy Commissioner,

Your office is organising an 'International Privacy Forum', to be held on 4 December 2018.

Under the Official Information Act 1982, I would like to request:

(a) a copy of all correspondence sent to and received from Facebook, both about the speaking slot given to Facebook's Privacy and Public Policy Manager Asia-Pacific, and about Facebook's sponsorship of the cocktail function;

(b) the project plan for the Forum, and minutes or notes of all meetings held in your office in relation to preparations for the Forum;

(c) any information that identifies risks to the event, or concerns managing any risks arising in the context of the event; and

(d) a copy of all correspondence related to this Forum sent to, and received from, all overseas speakers at this event, or their offices.

If any of this information is not recorded in writing, please make and supply me with a written note of the information on this topic known to your staff, as the Ombudsmen have made clear that that 'information held' by a department or organisation includes unrecorded information held by officials in their heads.

As per section 16 of the OIA, I would like to receive this information as electronic attachments to your email responding to this request. Also as per section 16, my preference is to receive any documents in a format which enables searching the contents, rather than rasterised/image-only PDF files.

If you decide that any part of the OIA provides a reason for withholding information when you respond to this request, please could you - as per section 19(a) of the OIA - provide details of the grounds in support of those reasons, including all the public interest factors considered by you under section 9(1).

In addition, in the event that you decide that there is reason under the OIA to withhold some information in full, please provide me with a list of all the documents you have determined fall within the scope of my request.

Finally, when responding to these requests, please could you provide me with a list of the search terms used by your officials when searching for information within the scope of the requests detailed above.

Yours faithfully,

Andrew Ecclestone