Kia ora Amy

I refer to your information request dated 29 January 2021 made under the Official Information Act.

The Official Information Act requires that we advise you of our decision on your request no later than 20 working days after the day we received your request. Unfortunately, it will not be possible to meet that time limit. We are therefore writing to notify you, pursuant to s15A of the OIA, of an extension of the time to make our decision in respect of your request, by a further 7 working days - to 10 March 2021.

This extension is required to allow for further consultations necessary to make a decision on your request.

We have been working on your request, but we require this short extension to complete consultations with our Medical School in relation to the information you have requested.

If you are not satisfied with our extension of time, you have the right to make a complaint to the Ombudsman under section 28(3) of the OIA. However, we would welcome the opportunity to discuss any concerns with you first.

Ngâ mihi
Mayhaka

Mayhaka Mendis • Manager, Policy and Compliance • Deputy Privacy Officer • Te Tari o Te Pouroki me te Kaituhi ki te Kaunihera, Office of the Registrar •Te Whare Wânanga o Ôtâkou, University of Otago • P.O Box 56, Dunedin • Tel +64 3 479 8993

-----Original Message-----
From: Amy S Van Wey Lovatt <[FOI #14570 email]>
Sent: Friday, 29 January 2021 4:39 am
To: University of Otago Registrar <[University of Otago request email]>
Subject: Official Information request - Students observing surgical procedures

Dear University of Otago,

I am a NZ citizen.
According to the Medical Council of NZ, statement of duties of physicians titled "When another person is present during a consultation", point 11:
If a doctor would like to have one or more students or trainees attend a consultation the patient should be provided with an explanation prior to the consultation about the role that the student or trainee may take in the consultation and asked whether he or she consents to the student or trainee being present.

I am writing to request from University of Otago all documents and information which inform the physician and student of:
(1) their respective responsibilities and obligations to the patient to obtain informed consent from the patient when a student is present during a consultation or surgery, and
(2) their respective responsibilities and obligations with regards to student's observational notes taken when the student is present in a consultation or surgery (e.g., what notes should be taken, whether the notes are to be added to the patients record, who will have access to the observation notes, etc.)

I also request documents on the quality assurance process to ensure that all DHBs are complying with the aforementioned responsibilities and obligations.

If you require any clarifications, please do not hesitate to contact me via FYI.org.nz. If your organization does not hold some or any of these documents, I respectfully request you refer my OIA request to the appropriate agency who holds the missing information.

I request the documents be submitted through FYI.org.nz and be in searchable electronic form (e.g., word or PDF which has not been scanned as a gif or tiff).

Thank you for your help in obtaining this information.

Kind regards,

Amy S Van Wey Lovatt

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This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #14570 email]

Is [University of Otago request email] the wrong address for Official Information requests to University of Otago? If so, please contact us using this form:
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Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
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Dear Amy

Please see attached our response to your information request dated 29 January 2021 made under the Official Information Act. We thank you for your patience on this matter.

Ngâ mihi
Mayhaka

Mayhaka Mendis . Manager, Policy and Compliance . Deputy Privacy Officer . Te Tari o Te Pouroki me te Kaituhi ki te Kaunihera, Office of the Registrar .Te Whare Wânanga o Ôtâkou, University of Otago . P.O Box 56, Dunedin . Tel +64 3 479 8993

-----Original Message-----
From: Amy S Van Wey Lovatt <[FOI #14570 email]>
Sent: Tuesday, 2 March 2021 5:37 am
To: Manager Policy and Compliance <[email address]>
Subject: RE: Official Information request - Students observing surgical procedures

Dear Manager Policy and Compliance,

Thank you for your email providing me with a date in which I should expect the requested information. I look forward to receiving the information.

Yours sincerely,

Amy S Van Wey Lovatt

-----Original Message-----

Kia ora Amy

I refer to your information request dated 29 January 2021 made under the Official Information Act.

The Official Information Act requires that we advise you of our decision on your request no later than 20 working days after the day we received your request. Unfortunately, it will not be possible to meet that time limit. We are therefore writing to notify you, pursuant to s15A of the OIA, of an extension of the time to make our decision in respect of your request, by a further 7 working days - to 10 March 2021.

This extension is required to allow for further consultations necessary to make a decision on your request.

We have been working on your request, but we require this short extension to complete consultations with our Medical School in relation to the information you have requested.

If you are not satisfied with our extension of time, you have the right to make a complaint to the Ombudsman under section 28(3) of the OIA. However, we would welcome the opportunity to discuss any concerns with you first.

Ngâ mihi
Mayhaka

Mayhaka Mendis . Manager, Policy and Compliance . Deputy Privacy Officer . Te Tari o Te Pouroki me te Kaituhi ki te Kaunihera, Office of the Registrar .Te Whare Wânanga o Ôtâkou, University of Otago . P.O Box 56, Dunedin . Tel +64 3 479 8993

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Please use this email address for all replies to this request:
[FOI #14570 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://apc01.safelinks.protection.outlo...

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections