Kia ora, 

 

Thank you for contacting the Upper Hutt City Council. 

 

Please note, we are currently operating under high workloads. 

We will endeavour to respond to your enquiry within 3-5 working days.

 

If your email is urgent, such as noise or animal matters, please call
our 24/7 Contact Centre on 045272169. 

Ngā mihi,
Ratonga Kiritaki | Customer Service Team
Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council

The information contained in this email and any attachments is
confidential and intended for the named recipients only. If you are not
the intended recipient, please notify the sender immediately and delete
this email.

 

show quoted sections

Kia ora Stefan,

 

Thank you for your email.

 

I have sent a follow up to our OIA team for their response.

 

Malo 'Aupito| Thank you,

Emoni Fifita
Pou Tiaki Kiritaki Matua |

Senior Customer Services Officer

 

AskUs​​​​
Upper Hutt City Council
[1]Upper Hutt City Council
Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council 
838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt, 5140, New Zealand
T: [2]+64 4 527 2169  |  E: [3][Upper Hutt City Council request email]
W: [4]upperhutt.govt.nz | F: [5]fb.com/UpperHuttCityCouncil

From: Stefan Brown <[FOI #28727 email]>
Sent: Wednesday, 6 November 2024 4:53 pm
To: AskUs <[Upper Hutt City Council request email]>
Subject: Re: Official Information request - GTC Communications

 

Dear Upper Hutt City Council,

Just wondering if I will get a response to this inside the 20 days?

Yours faithfully,

Stefan Brown

show quoted sections

Tēnā koe Stefan

 

We have received your request below and note that you have also been in
touch with our customer service team to check that you will be receiving a
response within the 20 working day statutory timeframe (Monday 11
November).

 

We cannot identify who “any of their agents” are in order to locate any
information within the scope of your request and note some of the names
you have included are Awa Enviornmental team members.

 

For that reason, we propose to scope your request as “all communications
(emails, text messages or hard copy) exchanges from any person or
department of Upper Hutt City Council to:

o any person at Guildford Timber Company,
o any person at Awa Environmental in relation to Guildford Timber
Company
o Chris Hansen in relation to Guildford Timber Company
o Phernne Tancock in relation to Guildford Timber Company

for the period 1 May 2024 – 11 October 2024”.

 

If you confirm you agree with this clarification of scope.

 

 

 

 

Upper Hutt City Council Official Information Team​​​​
Upper Hutt City Council Official Information Team
[1]Upper Hutt City Council
Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council 
838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt, 5140, New Zealand
T: [2]+64 4 527 2169  |  E: [3][email address]
W: [4]upperhutt.govt.nz | F: [5]fb.com/UpperHuttCityCouncil

From: Stefan Brown <[6][FOI #28727 email]>
Sent: Friday, October 11, 2024 8:46 AM
To: AskUs <[7][Upper Hutt City Council request email]>
Subject: Official Information request - GTC Communications

 

Dear Upper Hutt City Council,

I am seeking copies of all communications being either emails or text
messages or hard copy exchanges from any person or department of UHCC to
any person at any department of the Guildford Timber Company, Awa
Environmental, or any of their agents in particular Craig Martell, Phernne
Tancock, Michael Hall, Chris Hansen, even if they are only Cc’ed into
these emails. . The date range for these communications shall be 1 May
2024 to today.

Yours faithfully,

Stefan Brown

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[8][FOI #28727 email]

Is [9][Upper Hutt City Council request email] the wrong address for Official Information
requests to Upper Hutt City Council? If so, please contact us using this
form:
[10]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[11]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

 

show quoted sections

Tēnā koe Stefan

 

As you know, the Act requires that we advise you of our decision on your
request no later than 20 working days after the day we received your
request. Unfortunately, it will not be possible to meet that time limit
and we are therefore writing to notify you of an extension of the time to
make our decision, to 9 December 2024.

 

This extension is necessary because your request necessitates a search
through a large quantity of information and meeting the original time
limit would unreasonably interfere with our operations.

 

In coming to this decision we have assumed that you agree to the scope of
the request being limited as set out below. If you do not, please advise.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngā mihi

 

 

Upper Hutt City Council Official Information Team​​​​
Upper Hutt City Council Official Information Team
[2]Upper Hutt City Council
Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council 
838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt, 5140, New Zealand
T: [3]+64 4 527 2169  |  E: [4][email address]
W: [5]upperhutt.govt.nz | F: [6]fb.com/UpperHuttCityCouncil

From: Upper Hutt City Council Official Information Team
<[email address]>
Sent: Friday, 8 November 2024 12:49 pm
To: [FOI #28727 email]
Subject: RE: Official Information request - GTC Communications

 

Tēnā koe Stefan

 

We have received your request below and note that you have also been in
touch with our customer service team to check that you will be receiving a
response within the 20 working day statutory timeframe (Monday 11
November).

 

We cannot identify who “any of their agents” are in order to locate any
information within the scope of your request and note some of the names
you have included are Awa Enviornmental team members.

 

For that reason, we propose to scope your request as “all communications
(emails, text messages or hard copy) exchanges from any person or
department of Upper Hutt City Council to:

o any person at Guildford Timber Company,
o any person at Awa Environmental in relation to Guildford Timber
Company
o Chris Hansen in relation to Guildford Timber Company
o Phernne Tancock in relation to Guildford Timber Company

for the period 1 May 2024 – 11 October 2024”.

 

If you confirm you agree with this clarification of scope.

 

 

 

 

Upper Hutt City Council Official Information Team​​​​
Upper Hutt City Council Official Information Team
[7]Upper Hutt City Council
Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council 
838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt, 5140, New Zealand
T: [8]+64 4 527 2169  |  E: [9][email address]
W: [10]upperhutt.govt.nz | F: [11]fb.com/UpperHuttCityCouncil

From: Stefan Brown <[12][FOI #28727 email]>
Sent: Friday, October 11, 2024 8:46 AM
To: AskUs <[13][Upper Hutt City Council request email]>
Subject: Official Information request - GTC Communications

 

Dear Upper Hutt City Council,

I am seeking copies of all communications being either emails or text
messages or hard copy exchanges from any person or department of UHCC to
any person at any department of the Guildford Timber Company, Awa
Environmental, or any of their agents in particular Craig Martell, Phernne
Tancock, Michael Hall, Chris Hansen, even if they are only Cc’ed into
these emails. . The date range for these communications shall be 1 May
2024 to today.

Yours faithfully,

Stefan Brown

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[14][FOI #28727 email]

Is [15][Upper Hutt City Council request email] the wrong address for Official Information
requests to Upper Hutt City Council? If so, please contact us using this
form:
[16]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[17]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

 

show quoted sections

Tēnā koe Stefan

 

We refer to your earlier request, which we have scoped as “all
communications (emails, text messages or hard copy) exchanges from any
person or department of Upper Hutt City Council to:

o any person at Guildford Timber Company,
o any person at Awa Environmental in relation to Guildford Timber
Company
o Chris Hansen in relation to Guildford Timber Company
o Phernne Tancock in relation to Guildford Timber Company

for the period 1 May 2024 – 11 October 2024”.

 

Part of the information requested is attached – this is the email
correspondence for the persons/organisations set out in 1, 3 and 4 above.
Some of these emails have information redacted as it has been withheld to
protect the privacy of natural persons.

 

Unfortunately it is necessary to extend the remainder of your request for
a further four working days until Friday 13 December i.e. email
correspondence with Awa Environmental and all text messages and hard copy
exchanges. This further extension is necessary because this part of your
request:

 a. necessitates a search through a large quantity of information and
meeting the original time limit would unreasonably interfere with our
operations, and
 b. consultation required to make a decision on this aspect of your
request is such that a proper response cannot reasonably be made
within the original time limit.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngā mihi

 

 

From: Upper Hutt City Council Official Information Team
<[email address]>
Sent: Monday, 11 November 2024 1:33 pm
To: [FOI #28727 email]
Subject: RE: Official Information request - GTC Communications

 

Tēnā koe Stefan

 

As you know, the Act requires that we advise you of our decision on your
request no later than 20 working days after the day we received your
request. Unfortunately, it will not be possible to meet that time limit
and we are therefore writing to notify you of an extension of the time to
make our decision, to 9 December 2024.

 

This extension is necessary because your request necessitates a search
through a large quantity of information and meeting the original time
limit would unreasonably interfere with our operations.

 

In coming to this decision we have assumed that you agree to the scope of
the request being limited as set out below. If you do not, please advise.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[2]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngā mihi

 

 

Upper Hutt City Council Official Information Team​​​​
Upper Hutt City Council Official Information Team
[3]Upper Hutt City Council
Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council 
838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt, 5140, New Zealand
T: [4]+64 4 527 2169  |  E: [5][email address]
W: [6]upperhutt.govt.nz | F: [7]fb.com/UpperHuttCityCouncil

From: Upper Hutt City Council Official Information Team
<[8][email address]>
Sent: Friday, 8 November 2024 12:49 pm
To: [9][FOI #28727 email]
Subject: RE: Official Information request - GTC Communications

 

Tēnā koe Stefan

 

We have received your request below and note that you have also been in
touch with our customer service team to check that you will be receiving a
response within the 20 working day statutory timeframe (Monday 11
November).

 

We cannot identify who “any of their agents” are in order to locate any
information within the scope of your request and note some of the names
you have included are Awa Enviornmental team members.

 

For that reason, we propose to scope your request as “all communications
(emails, text messages or hard copy) exchanges from any person or
department of Upper Hutt City Council to:

o any person at Guildford Timber Company,
o any person at Awa Environmental in relation to Guildford Timber
Company
o Chris Hansen in relation to Guildford Timber Company
o Phernne Tancock in relation to Guildford Timber Company

for the period 1 May 2024 – 11 October 2024”.

 

If you confirm you agree with this clarification of scope.

 

 

 

 

Upper Hutt City Council Official Information Team​​​​
Upper Hutt City Council Official Information Team
[10]Upper Hutt City Council
Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council 
838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt, 5140, New Zealand
T: [11]+64 4 527 2169  |  E: [12][email address]
W: [13]upperhutt.govt.nz | F: [14]fb.com/UpperHuttCityCouncil

From: Stefan Brown <[15][FOI #28727 email]>
Sent: Friday, October 11, 2024 8:46 AM
To: AskUs <[16][Upper Hutt City Council request email]>
Subject: Official Information request - GTC Communications

 

Dear Upper Hutt City Council,

I am seeking copies of all communications being either emails or text
messages or hard copy exchanges from any person or department of UHCC to
any person at any department of the Guildford Timber Company, Awa
Environmental, or any of their agents in particular Craig Martell, Phernne
Tancock, Michael Hall, Chris Hansen, even if they are only Cc’ed into
these emails. . The date range for these communications shall be 1 May
2024 to today.

Yours faithfully,

Stefan Brown

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[17][FOI #28727 email]

Is [18][Upper Hutt City Council request email] the wrong address for Official Information
requests to Upper Hutt City Council? If so, please contact us using this
form:
[19]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[20]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

 

show quoted sections

Tēnā koe Stefan

 

Further to our email on Monday, we confirm we are not aware of any hard
copy exchanges or emails in scope of your request. This part of your
request is therefore refused under s17(e) as the information does not
exist.

 

We have attached one further email trail. Michael Hall’s two emails of 10
May 2024 had attachments with them. These attachments have been withheld
under s7(2)(b)(ii) as it is necessary to withhold the information in order
to protect information where making it available would be likely
unreasonably to prejudice the commercial position of the person who
supplied or who is the subject of the information.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngā mihi

 

Upper Hutt City Council Official Information Team​​​​
Upper Hutt City Council Official Information Team
[2]Upper Hutt City Council
Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council 
838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt, 5140, New Zealand
DDI: [3]+64 4 527 2169  |  E: [4][email address]
W: [5]upperhutt.govt.nz | F: [6]fb.com/UpperHuttCityCouncil

From: Upper Hutt City Council Official Information Team
<[email address]>
Sent: Monday, 9 December 2024 4:13 pm
To: [FOI #28727 email]
Subject: RE: Official Information request - GTC Communications

 

Tēnā koe Stefan

 

We refer to your earlier request, which we have scoped as “all
communications (emails, text messages or hard copy) exchanges from any
person or department of Upper Hutt City Council to:

 1. any person at Guildford Timber Company,
 2. any person at Awa Environmental in relation to Guildford Timber
Company
 3. Chris Hansen in relation to Guildford Timber Company
 4. Phernne Tancock in relation to Guildford Timber Company

for the period 1 May 2024 – 11 October 2024”.

 

Part of the information requested is attached – this is the email
correspondence for the persons/organisations set out in 1, 3 and 4 above.
Some of these emails have information redacted as it has been withheld to
protect the privacy of natural persons.

 

Unfortunately it is necessary to extend the remainder of your request for
a further four working days until Friday 13 December i.e. email
correspondence with Awa Environmental and all text messages and hard copy
exchanges. This further extension is necessary because this part of your
request:

 a. necessitates a search through a large quantity of information and
meeting the original time limit would unreasonably interfere with our
operations, and
 b. consultation required to make a decision on this aspect of your
request is such that a proper response cannot reasonably be made
within the original time limit.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[7]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngā mihi

 

 

From: Upper Hutt City Council Official Information Team
<[8][email address]>
Sent: Monday, 11 November 2024 1:33 pm
To: [9][FOI #28727 email]
Subject: RE: Official Information request - GTC Communications

 

Tēnā koe Stefan

 

As you know, the Act requires that we advise you of our decision on your
request no later than 20 working days after the day we received your
request. Unfortunately, it will not be possible to meet that time limit
and we are therefore writing to notify you of an extension of the time to
make our decision, to 9 December 2024.

 

This extension is necessary because your request necessitates a search
through a large quantity of information and meeting the original time
limit would unreasonably interfere with our operations.

 

In coming to this decision we have assumed that you agree to the scope of
the request being limited as set out below. If you do not, please advise.

 

You have the right to seek an investigation and review by the Ombudsman of
this decision. Information about how to make a complaint is available at
[10]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Ngā mihi

 

 

Upper Hutt City Council Official Information Team​​​​
Upper Hutt City Council Official Information Team
[11]Upper Hutt City Council
Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council 
838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt, 5140, New Zealand
T: [12]+64 4 527 2169  |  E: [13][email address]
W: [14]upperhutt.govt.nz | F: [15]fb.com/UpperHuttCityCouncil

From: Upper Hutt City Council Official Information Team
<[16][email address]>
Sent: Friday, 8 November 2024 12:49 pm
To: [17][FOI #28727 email]
Subject: RE: Official Information request - GTC Communications

 

Tēnā koe Stefan

 

We have received your request below and note that you have also been in
touch with our customer service team to check that you will be receiving a
response within the 20 working day statutory timeframe (Monday 11
November).

 

We cannot identify who “any of their agents” are in order to locate any
information within the scope of your request and note some of the names
you have included are Awa Enviornmental team members.

 

For that reason, we propose to scope your request as “all communications
(emails, text messages or hard copy) exchanges from any person or
department of Upper Hutt City Council to:

o any person at Guildford Timber Company,
o any person at Awa Environmental in relation to Guildford Timber
Company
o Chris Hansen in relation to Guildford Timber Company
o Phernne Tancock in relation to Guildford Timber Company

for the period 1 May 2024 – 11 October 2024”.

 

If you confirm you agree with this clarification of scope.

 

 

 

 

Upper Hutt City Council Official Information Team​​​​
Upper Hutt City Council Official Information Team
[18]Upper Hutt City Council
Te Kaunihera o Te Awa Kairangi ki Uta | Upper Hutt City Council 
838 – 842 Fergusson Drive, Private Bag 907, Upper Hutt, 5140, New Zealand
T: [19]+64 4 527 2169  |  E: [20][email address]
W: [21]upperhutt.govt.nz | F: [22]fb.com/UpperHuttCityCouncil

From: Stefan Brown <[23][FOI #28727 email]>
Sent: Friday, October 11, 2024 8:46 AM
To: AskUs <[24][Upper Hutt City Council request email]>
Subject: Official Information request - GTC Communications

 

Dear Upper Hutt City Council,

I am seeking copies of all communications being either emails or text
messages or hard copy exchanges from any person or department of UHCC to
any person at any department of the Guildford Timber Company, Awa
Environmental, or any of their agents in particular Craig Martell, Phernne
Tancock, Michael Hall, Chris Hansen, even if they are only Cc’ed into
these emails. . The date range for these communications shall be 1 May
2024 to today.

Yours faithfully,

Stefan Brown

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[25][FOI #28727 email]

Is [26][Upper Hutt City Council request email] the wrong address for Official Information
requests to Upper Hutt City Council? If so, please contact us using this
form:
[27]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[28]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

 

show quoted sections