Printed from https://fyi.org.nz./request/25753-teitei-dpm-meeting-docs-meeting-7-onwards-and-supporting-attachments on October 16, 2024 23:33

Teitei DPM meeting docs Meeting #7 onwards and supporting attachments

Ohakune Ratepayers and Residents' Society Inc made this Official Information request to Kāinga Ora–Homes and Communities

The request was successful.

From: Ohakune Ratepayers and Residents' Society Inc

Dear Kāinga Ora–Homes and Communities,

Please provide
1/ A copy of DPM meetings #7 onwards, i.e. held in December, January & February.
2./ Documents & emails relating to the meeting #5 point 2.3 (CIP Funding Report) where its suggested HUD would meet with KO to go over milestones / delays
3./ Please provide the flood models referred to in point 3.3 of meeting #5

Yours faithfully,

Ohakune Ratepayers and Residents' Society Inc

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From: Kainga Ora Correspondence
Kāinga Ora–Homes and Communities

Attachment image001.png
15K Download

Dear Ohakune Ratepayers and Residents’ Society Inc

 

Thank you for your emails of 16 February 2024, requesting the following
information under the Official Information Act 1982 (the Act):

 

Please provide

1/ A copy of DPM meetings #7 onwards, i.e. held in December, January &
February.

2./ Documents & emails relating to the meeting #5 point 2.3 (CIP Funding
Report) where its suggested HUD would meet with KO to go over milestones /
delays 3./ Please provide the flood models referred to in point 3.3 of
meeting #5

 

We have meeting #2 held 8th June 2023

 

You have provided further minutes and agendas for

31 August 2023

12 October 2023

23 November 2023

 

If a meeting was held monthly, there should be a record for a meeting in
July and another in September, we certainly appear to be missing one at
least from the files you sent through.

 

You can expect to be notified of the decision on your request by 15 March
2024, being 20 working days after the day on which the request was
received in accordance with section 15(1) of the Act. If an extension of
time is required to make a decision you will be notified prior to this
date in accordance with section 15A of the Act.

 

We may also contact you if further clarification or refinement of your
request is required to enable a decision to be made.

 

Kind regards

 

[1]KO LH

 

You may either contact Kāinga Ora Homes and Communities through
[2]http://kaingaora.govt.nz/contact-us/ or email Kāinga Ora at
[3][email address].

 

The information contained in or attached to this message is intended only
for the people it is addressed to. If you are not the intended recipient,
any use, disclosure or copying of this information is unauthorised and
prohibited. This information may be confidential or subject to legal
privilege. If you have received this message in error, please notify the
sender immediately and delete this message.

 

Please consider the environment before printing this email.

 

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Any opinions expressed in this message are not necessarily those of Kāinga
Ora. This message and any files transmitted with it are confidential, may
be legally privileged, and are solely for the use of the intended
recipient. If you are not the intended recipient or the person responsible
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(1) reply promptly to that effect, and remove this email, any attachment
and the reply from your system;
(2) do not use, disclose or act on this email in any other way. Thank you.

References

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2. http://kaingaora.govt.nz/contact-us/
3. mailto:[email address]

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Ohakune Ratepayers and Residents' Society Inc left an annotation ()

15 March 2024

Link to this

From: Kainga Ora Correspondence
Kāinga Ora–Homes and Communities

Attachment image002.png
15K Download

Attachment Response to ORRS OI 24 108.pdf
340K Download View as HTML

Attachment 231214 Teitei Drive DPM Meeting Minutes Meeting 7 Redacted.pdf
1018K Download View as HTML

Attachment 240208 Teitei Drive DPM Meeting Minutes Meeting 8 Redacted.pdf
1008K Download View as HTML

Good afternoon

 

Please find attached a response to your OIA request from Mark Fraser,
General Manager – Urban Development and Delivery.

 

Kind regards

 

[1]KO LH

 

You may either contact Kāinga Ora Homes and Communities through
[2]http://kaingaora.govt.nz/contact-us/ or email Kāinga Ora at
[3][email address].

 

The information contained in or attached to this message is intended only
for the people it is addressed to. If you are not the intended recipient,
any use, disclosure or copying of this information is unauthorised and
prohibited. This information may be confidential or subject to legal
privilege. If you have received this message in error, please notify the
sender immediately and delete this message.

 

Please consider the environment before printing this email.

 

www.govt.nz - your guide to finding and using New Zealand government
services

Any opinions expressed in this message are not necessarily those of Kāinga
Ora. This message and any files transmitted with it are confidential, may
be legally privileged, and are solely for the use of the intended
recipient. If you are not the intended recipient or the person responsible
for delivery to the intended recipient, you have received this message in
error.

Please:
(1) reply promptly to that effect, and remove this email, any attachment
and the reply from your system;
(2) do not use, disclose or act on this email in any other way. Thank you.

References

Visible links
2. http://kaingaora.govt.nz/contact-us/
3. mailto:[email address]

Link to this

From: Ohakune Ratepayers and Residents' Society Inc

Dear Kainga Ora Correspondence,

Document 231214 Teitei Drive DPM Meeting Minutes Meeting 7 Redacted.pdf states under point 4.6 "2 media requests received".

1./ Please provide a copy of the request and the responses to these media requests.

The same document states under point 4.7 "CIP Team happy to work with us around requirements".

2./ Please provide copies of these emails referred to from and to CIP

The same document states under point 5.2 "Consent Applicant will be Kainga Ora".

3./ Please provide the draft documents that were not submitted for consent, please also provide any communications or documents as to why Kainga Ora was the sole applicant.
For avoidance of doubt, we wish to understand (from documents and communications) what plans KO had to submit the consent application and how they planned to have them approved (i.e. by RDC alone)

4./ Please provide details as to the "revised consenting strategy" in point 6.3 motion 2

5./ Please provide any documents, legal, draft, supporting, as to the milestone date changes as highlighted in the last statement in point 6.3 motion 2.
Please also provide any communications to CIP/HUD or any external party with regards to these changes and or approvals from other parties.

Document 240208 Teitei Drive DPM Meeting Minutes Meeting 8 Redacted states under point 4.4 "the team is preparing community engagement for the second resource consent.

6./ Please provide any drafts, documents, emails with regards to this.

In point 4.5 it states the MSD housing register does not provide the full picture of housing need where Eligible people have not applied.

7./ Please provide evidence to this statement, research or documents to backup that the people mentioned in this statement are eligible, how were these people qualified to support this statement.

Point 5.3 states that the "AM will seek formal extension"

8./ Please provide these formal or otherwise documents or emails.

Point 7.1 states approval was sought from RDC for extensions.

9./ Please provide copies of these emails or documents related to this statement.

Yours sincerely,

Ohakune Ratepayers and Residents' Society Inc

Link to this

From: Kainga Ora Correspondence
Kāinga Ora–Homes and Communities

Attachment image002.png
15K Download

Dear Ohakune Ratepayers and Residents’ Society

 

Thank you for your email requesting the following information under the
Official Information Act 1982 (the Act):

 

Document 231214 Teitei Drive DPM Meeting Minutes Meeting 7 Redacted.pdf
states under point 4.6 "2 media requests received".

1./ Please provide a copy of the request and the responses to these media
requests.

The same document states under point 4.7 "CIP Team happy to work with us
around requirements".

2./ Please provide copies of these emails referred to from and to CIP

The same document states under point 5.2 "Consent Applicant will be Kainga
Ora".

3./ Please provide the draft documents that were not submitted for
consent, please also provide any communications or documents as to why
Kainga Ora was the sole applicant.

For avoidance of doubt, we wish to understand (from documents and
communications) what plans KO had to submit the consent application and
how they planned to have them approved (i.e. by RDC alone)

4./ Please provide details as to the "revised consenting strategy" in
point 6.3 motion 2

5./ Please provide any documents, legal, draft, supporting, as to the
milestone date changes as highlighted in the last statement in point 6.3
motion 2.

Please also provide any communications to CIP/HUD or any external party
with regards to these changes and or approvals from other parties.

Document 240208 Teitei Drive DPM Meeting Minutes Meeting 8 Redacted states
under point 4.4 "the team is preparing community engagement for the second
resource consent.

6./ Please provide any drafts, documents, emails with regards to this.

In point 4.5 it states the MSD housing register does not provide the full
picture of housing need where Eligible people have not applied.

7./ Please provide evidence to this statement, research or documents to
backup that the people mentioned in this statement are eligible, how were
these people qualified to support this statement.

Point 5.3 states that the "AM will seek formal extension"

8./ Please provide these formal or otherwise documents or emails.

Point 7.1 states approval was sought from RDC for extensions.

9./ Please provide copies of these emails or documents related to this
statement.

 

I am extending the timeframe for providing you with a response by 20
working days under section 15A(1)(b) of the Act as “consultations
necessary to make a decision on the request are such that a proper
response to the request cannot reasonably be made within the original time
limit.”

 

A response is now due by 15 May 2024. I will endeavour to provide a
decision on your request as soon as possible within this timeframe.

 

You have the right to seek an investigation and review by the Ombudsman of
my decision to extend your request. Information about how to make a
complaint is available at [1]www.ombudsman.parliament.nz or Freephone 0800
802 602.

 

Kind regards

 

 

[2]KO LH

 

You may either contact Kāinga Ora Homes and Communities through
[3]http://kaingaora.govt.nz/contact-us/ or email Kāinga Ora at
[4][email address].

 

The information contained in or attached to this message is intended only
for the people it is addressed to. If you are not the intended recipient,
any use, disclosure or copying of this information is unauthorised and
prohibited. This information may be confidential or subject to legal
privilege. If you have received this message in error, please notify the
sender immediately and delete this message.

 

Please consider the environment before printing this email.

 

www.govt.nz - your guide to finding and using New Zealand government
services

Any opinions expressed in this message are not necessarily those of Kāinga
Ora. This message and any files transmitted with it are confidential, may
be legally privileged, and are solely for the use of the intended
recipient. If you are not the intended recipient or the person responsible
for delivery to the intended recipient, you have received this message in
error.

Please:
(1) reply promptly to that effect, and remove this email, any attachment
and the reply from your system;
(2) do not use, disclose or act on this email in any other way. Thank you.

References

Visible links
1. http://www.ombudsman.parliament.nz/
3. http://kaingaora.govt.nz/contact-us/
4. mailto:[email address]

Link to this

From: Kainga Ora Correspondence
Kāinga Ora–Homes and Communities

Attachment image002.png
15K Download

Attachment Response to ORRS OI 24 171.pdf
320K Download View as HTML

Attachment Attachment Q3 ORRS Redacted.pdf
18.3M Download View as HTML

Attachment Attachment Q6 Teitei Drive 2024 engagement plan Redacted.pdf
260K Download View as HTML

Attachment Attachment Q9 Email Redacted.pdf
660K Download View as HTML

Attachment Attachement Q1 ORRS redacted.pdf
694K Download View as HTML

Attachment Attachment Q2 Email CIP notice of consenting strategy Redacted.pdf
656K Download View as HTML

Good afternoon

 

Please find attached a response to your OIA request from Nathan Palmer,
Acting General Manager - Urban Development and Delivery.

 

Kind regards

 

[1]KO LH

 

You may either contact Kāinga Ora Homes and Communities through
[2]http://kaingaora.govt.nz/contact-us/ or email Kāinga Ora at
[3][email address].

 

The information contained in or attached to this message is intended only
for the people it is addressed to. If you are not the intended recipient,
any use, disclosure or copying of this information is unauthorised and
prohibited. This information may be confidential or subject to legal
privilege. If you have received this message in error, please notify the
sender immediately and delete this message.

 

Please consider the environment before printing this email.

 

www.govt.nz - your guide to finding and using New Zealand government
services

Any opinions expressed in this message are not necessarily those of Kāinga
Ora. This message and any files transmitted with it are confidential, may
be legally privileged, and are solely for the use of the intended
recipient. If you are not the intended recipient or the person responsible
for delivery to the intended recipient, you have received this message in
error.

Please:
(1) reply promptly to that effect, and remove this email, any attachment
and the reply from your system;
(2) do not use, disclose or act on this email in any other way. Thank you.

References

Visible links
2. http://kaingaora.govt.nz/contact-us/
3. mailto:[email address]

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From: Ohakune Ratepayers and Residents' Society Inc

Dear Kainga Ora Correspondence,

Thanks, I am having trouble downloading / viewing Attachment Q3 ORRS Redacted.pdf

Yours sincerely,

Ohakune Ratepayers and Residents' Society Inc

Link to this

From: Ohakune Ratepayers and Residents' Society Inc

Dear Kainga Ora Correspondence,

Still waiting for a copy of Attachment Q3 ORRS Redacted.pdf

Yours sincerely,

Ohakune Ratepayers and Residents' Society Inc

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From: Kainga Ora Correspondence
Kāinga Ora–Homes and Communities

Attachment Response from Kainga Ora Homes and Communities ref OI 24 171.html
5K Download

Attachment image002.png
15K Download

Attachment Response to ORRS OI 24 171.pdf
320K Download View as HTML

Attachment Attachment Q3 ORRS Redacted.pdf
18.3M Download View as HTML

Attachment Attachment Q6 Teitei Drive 2024 engagement plan Redacted.pdf
260K Download View as HTML

Attachment Attachment Q9 Email Redacted.pdf
660K Download View as HTML

Attachment Attachement Q1 ORRS redacted.pdf
694K Download View as HTML

Attachment Attachment Q2 Email CIP notice of consenting strategy Redacted.pdf
656K Download View as HTML

Dear Ohakune Ratepayers and Residents’ Society Inc

 

“Attachment Q3 ORRS Redacted” was provided to you in our response of 15
May.

 

Kind regards

Kāinga Ora

 

 

 

show quoted sections

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From: Ohakune Ratepayers and Residents' Society Inc

Dear Kainga Ora Correspondence,

1./ Thanks, it was just that one file that wouldn't download, but now I see it's the same file you have provided in the past. There is reference to a similar document dated in December 2023 that was provided and gave a similar view that the cost had already increased, this is the copy we would like please. If it is the same document, just with a different date attached please still provide it.

2./ • We are still working through when and how we will introduce the updated master design. Please provide this.

3./ Please provide the Risks currently redacted under 9(2)(g)(i) document Attachment Q6 Teitei Drive 2024 engagement plan Redacted.pdf
These risks are no longer confidential as the project is no more, you are welcome to redact any personal names attached.

4./ Who was to review the review the rc application lodged with RDC?, this was a question in the same aforementioned document and I would expect was answered by 28th feb when the resource consent was due for lodgement.

5./ Please provide the response messages from CIP or any other party to Andre Stuart's email dated Wednesday, 29 November 2023 10:24 AM

In the same aforementioned email, "We have revised the consenting strategy to mitigate the programme and funding risks presented by opposition to the consent", please provide details on how many were in opposition and provide the strategy referred to, plus the attachment 4.2 Recommendation for revised consenting strategy.pdf which was not provided in your attachments but would have been in scope.

Yours sincerely,

Ohakune Ratepayers and Residents' Society Inc

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Ohakune Ratepayers and Residents' Society Inc left an annotation ()

due 17th June

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From: Kainga Ora Correspondence
Kāinga Ora–Homes and Communities

Attachment image001.jpg
5K Download

Dear Ohakune Ratepayers and Residents’ Society Inc

 

Thank you for your request below to Kāinga Ora – Homes and Communities,
dated 20 May 2024, requesting information about the Teitei Drive
development under the Official Information Act 1982 (the Act).

 

We are sending this email to notify you that although we are working on a
response to your request, it is unfortunately it is taking longer than
expected.

 

I am therefore sending this email to advise you that I am extending the
timeframe for providing you with information for your request, originally
due by 18 June 2024, by 20 working days under section 15A(1)(b) of the Act
due to, ‘consultations necessary to make a decision on the request are
such that a proper response to the request cannot reasonably be made
within the original time limit.’

You can now expect to be notified of the decision on this request by 17
July 2024 at the latest. However, Kāinga Ora will endeavour to provide you
with a response before then.

 

Yours sincerely

Kāinga Ora

 

[1]cid:image003.jpg@01D62DBB.0CE3D380

 

--------------------------------------------------------------------------

 

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From: Ohakune Ratepayers and Residents' Society Inc

Dear Kainga Ora Correspondence,

I dont understand why more time is required, the questions related to the previous questions but were just for information you had failed to provide.

Yours sincerely,

Ohakune Ratepayers and Residents' Society Inc

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From: Tim Berry
Kāinga Ora–Homes and Communities

Attachment image001.jpg
5K Download

Attachment Response from Kainga Ora Homes and Communities.pdf
383K Download View as HTML

Attachment 231025 IGL 4819 Ohakune Masterplan Stage1.pdf
827K Download View as HTML

Attachment Template IMF G4 Significant Track Pre delivery Review and Closure Memo.pdf
1.4M Download View as HTML

Dear Ohakune Ratepayers and Residents’ Society

 

Please find attached to this email a response from Kāinga Ora – Homes and
Communities to your requests dated 10 May 2024 and 20 May 2024.

 

Please do not respond to this email address as incoming emails are not
monitored. You may either contact Kāinga Ora through
[1]https://kaingaora.govt.nz/contact-us/ or email Kāinga Ora at
[2][email address].

 

The information contained in or attached to this message is intended only
for the people it is addressed to. If you are not the intended recipient,
any use, disclosure or copying of this information is unauthorised and
prohibited. This information may be confidential or subject to legal
privilege. If you have received this message in error, please notify the
sender immediately and delete this message.

 

Please consider the environment before printing this email.

 

   
 
Freephone: 0800 801 601 | Mainline: (04) 439 3000 | Kāinga Ora - Homes and
Communities
PO BOX 2628 Wellington 6140  |  New Zealand Government  | 
[3]www.kaingaora.govt.nz

 

                                                     

 

                   

 

 

 

 

www.govt.nz - your guide to finding and using New Zealand government
services

Any opinions expressed in this message are not necessarily those of Kāinga
Ora. This message and any files transmitted with it are confidential, may
be legally privileged, and are solely for the use of the intended
recipient. If you are not the intended recipient or the person responsible
for delivery to the intended recipient, you have received this message in
error.

Please:
(1) reply promptly to that effect, and remove this email, any attachment
and the reply from your system;
(2) do not use, disclose or act on this email in any other way. Thank you.

References

Visible links
1. https://kaingaora.govt.nz/contact-us/
2. Kainga Ora Email Address
mailto:[email address]
3. http://www.kaingaora.govt.nz/

Link to this

From: Ohakune Ratepayers and Residents' Society Inc

Dear Tim Berry,

7) Please provide documents that UDD wrote for Project Control Group (PCG) Paper
regarding Teitei Drive.
At the time this request was received by Kāinga Ora on 10 May 2024, no documents, emails, or memos were identified as being in scope of these parts of your request. I am therefore refusing these parts of your request under section 18(e) of the Act as ‘...the document alleged to contain the information requested does not exist or, despite reasonable efforts to locate it, cannot be found...’

Please advise if a document exists now, i.e. since 10th may through till 31st July relating to this question, template or any document relating to a Closure Memo or closure of the project.

Yours sincerely,

Ohakune Ratepayers and Residents' Society Inc

Link to this

From: Government Services
Kāinga Ora–Homes and Communities

Attachment image.jpeg.jpg
5K Download

Attachment Response from Kainga Ora Homes and Communities.pdf
374K Download View as HTML

Dear Ohakune Ratepayers and Residents’ Society

Please find attached to this email a response from Kāinga Ora – Homes and
Communities to your requests dated 31 July 2024.

Please do not respond to this email address as incoming emails are not
monitored. You may either contact Kāinga Ora through
[1]https://kaingaora.govt.nz/contact-us/ or email Kāinga Ora at
[2][email address].

The information contained in or attached to this message is intended only
for the people it is addressed to. If you are not the intended recipient,
any use, disclosure or copying of this information is unauthorised and
prohibited. This information may be confidential or subject to legal
privilege. If you have received this message in error, please notify the
sender immediately and delete this message.

Please consider the environment before printing this email.
 

   
 
Freephone: 0800 801 601 | Mainline: (04) 439 3000 | Kāinga Ora - Homes and
Communities
PO BOX 2628 Wellington 6140  |  New Zealand Government  | 
[3]www.kaingaora.govt.nz

                                                     

                   

 

www.govt.nz - your guide to finding and using New Zealand government
services

Any opinions expressed in this message are not necessarily those of Kāinga
Ora. This message and any files transmitted with it are confidential, may
be legally privileged, and are solely for the use of the intended
recipient. If you are not the intended recipient or the person responsible
for delivery to the intended recipient, you have received this message in
error.

Please:
(1) reply promptly to that effect, and remove this email, any attachment
and the reply from your system;
(2) do not use, disclose or act on this email in any other way. Thank you.

References

Visible links
1. https://kaingaora.govt.nz/contact-us/
2. Kainga Ora Email Address
mailto:[email address]
3. http://www.kaingaora.govt.nz/

Link to this

From: Ohakune Ratepayers and Residents' Society Inc

Dear Government Services,

I wish to ask these questions again:
8) Please advise if RDC has placed any requests for reimbursement from the Teitei
Drive project and provide copies of such emails.
9) Please advise if RDC has been paid any monies by either KO or HUD or any other entity that KO is aware of towards the Teitei drive project in 2024.
10) Please advise if there are any outstanding requests for monies from RDC and if so, please provide copies.
11) If RDC is not awaiting any funds and have no open requests, please confirm the date RDC was advised no funds would be paid and a copy of the communication.

In addition, I wish to add supplementary questions:
A./ has kainga ora declined any funds or reimbursements to rdc or any contractors and if so what were the amounts and to who?
B./ what are the amounts being claimed, the privacy of this figure should not be of confidential nature, as the amounts will either be paid by KO or Council.
C./ what has been the total spent by kainga ora on Teitei drive to date with a breakdown
D./ are there any open claims for reimbursement from RDC and what is the total value of the claims

Yours sincerely,

Ohakune Ratepayers and Residents' Society Inc

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Things to do with this request

Anyone:
Ohakune Ratepayers and Residents' Society Inc only:
Kāinga Ora–Homes and Communities only: